Regional Clerk's Office

Corporate Services Department





Revised Agenda

Committee of the Whole

Meeting #:
Date:	Thursday, January 17, 2019
Time:	9:00 A.m. - 11:00 A.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

Planning and Economic Development Overview

Paul Freeman, Chief Planner

•  

  Committee of the Whole received the presentation by Paul Freeman, Chief Planner

C.2

Finance Overview

Laura Mirabella, Commissioner of Finance

• Committee of the Whole received the presentation by Laura Mirabella, Commissioner of Finance and Regional Treasurer.

C.3

Legal and Court Services Overview

Joy Hulton, Regional Solicitor

• Committee of the Whole received the presentation by Joy Hulton, Regional Solicitor.

C.4

Corporate Services Overview

Dino Basso, Commissioner of Corporate Services

• Committee of the Whole received the presentation by Dino Basso, Commissioner of Corporate Services.

C.5

Draft 2019 to 2023 Strategic Plan

Bruce Macgregor, Chief Administrative Officer

(Please refer to Item F.2.1)

• Committee of the Whole received the presentation by Bruce Macgregor, Chief Administrative Officer.

  (Refer to Item F.2.1)

D.

Deputation

​(Subject to the Committee granting deputant status.)

D.1

Provincial Bill 66 - Restoring Ontario's Competitiveness Act, 2018

Mary Muter, Georgian Bay Great Lakes Foundation

(Please refer to related communications under E.1)

• Committee of the Whole received the deputation from Mary Muter, Georgian Bay Great Lakes Foundation.

  The deputant provided printed material, which is on file in the Regional Clerk's Office.

  (Refer to related communications under E.1)

E.

Planning and Economic Development

Chair - Regional Councillor Jones
Vice-Chair - Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

Provincial Bill 66 - Town of Aurora Resolution

Michael de Rond, Town Clerk, Town of Aurora dated December 20, 2018

Recommendation:  Receive

• Committee of the Whole received the communication from Michael de Rond, Town Clerk, Town of Aurora dated December 20, 2018.

E.1.2

Re-Affirmation of Request from SmartCentres for Minister's Zoning Order for Relocation of Large Format Retail Store in the Vaughan Metropolitan Centre

Todd Coles, City Clerk, City of Vaughan dated December 14, 2018

Recommendation:  Council endorse the City of Vaughan's resolution.

• Committee of the Whole received the communication from Todd Coles, City Clerk, City of Vaughan dated December 14, 2018 and endorsed the resolution contained within it.

E.1.3

Provincial Bill 66 - Restoring Ontario's Competitiveness Act, 2018

Haiqing Xu, Director, Development Services, Town of Whitchurch-Stouffville dated January 8, 2019

Recommendation:  Receive

• Committee of the Whole received the communication from Haiqing Xu, Director, Development Services, Town of Whitchurch-Stouffville dated January 8, 2019.

E.1.4

Provincial Bill 66 - Restoring Ontario's Competitiveness Act, 2018

Kathryn Enders, Executive Director, Ontario Farmland Trust dated January 16, 2019

Recommendation:  Receive

• Committee of the Whole received the communication from Kathryn Enders, Executive Director, Ontario Farmland Trust dated January 16, 2019.

E.1.5

Provincial Bill 66 - Restoring Ontario's Competitiveness Act, 2018

Cheryl Lewandowski, Oak Ridges Resident, Aurora Small Business Owner dated January 16, 2019

Recommendation:  Receive

•  

  Committee of the Whole received the correspondence from Cheryl Lewandowski, Oak Ridges Resident, Town of Aurora Small Business Owner dated January 16, 2019.

E.1.6

Provincial Bill 66 - Restoring Ontario's Competitiveness Act, 2018

Paul Freeman, Chief Planner dated January 16, 2019

Recommendation:  Receive

• Committee of the Whole received the communication dated January 16, 2019 from Paul Freeman, Chief Planner with the following additional comments:

  1. The Province should provide an additional 60 days to review and provide comments on changes proposed through Bill 66; and
  2. The Province should release a detailed draft regulation and once released, municipalities should be given an appropriate opportunity to review and comment.

E.1.7

Provincial Bill 66 - North Gwillimbury Forest Alliance

Jack Gibbons, Chair, North Gwillimbury Forest Alliance dated January 16, 2019

Recommendation:  Receive

• Committee of the Whole received the communication from Jack Gibbons, Chair, North Gwillimbury Forest Alliance dated January 16, 2019.

E.2

Reports

None

F.

Finance and Administration

Chair - Mayor Barrow
Vice-Chair - Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion​

F.1

Communications

F.1.1

Cannabis Sales within the Township of King

Kathryn Moyle, Director of Clerks/By-law Enforcement and Township Clerk, Township of King dated December 11, 2018

Recommendation:  Receive

• Committee of the Whole received the communication from Kathryn Moyle, Director of Clerks/Bylaw Enforcement and Township Clerk, Township of King dated December 11, 2018.

F.1.2

Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award

Laura Mirabella, Commissioner of Finance dated December 19, 2018

Recommendation:  Receive

•  

  Committee of the Whole received the communication from Laura Mirabella, Commissioner of Finance dated December 19, 2018.

F.2

Reports

F.2.1

Draft 2019 to 2023 Strategic Plan

Report dated January 4, 2019 from the Chief Administrative Officer recommending that:

1. Council receive the draft 2019 to 2023 Strategic Plan: From Vision to Results (see Attachment 1) and refer it to February for consideration with the 2019 to 2022 Budget.

• Committee of the Whole recommends adoption of the following recommendation in the report dated January 4, 2019 from the Chief Administrative Officer:

  1. Council receive the draft 2019 to 2023 Strategic Plan: From Vision to Results (see Attachment 1) and refer it to February for consideration with the 2019 to 2022 Budget.

F.2.2

Emergency Management Program Annual Compliance Review and Bylaw Revision 2018

Report dated December 20, 2018 from the Chief Administrative Officer recommending that:

1. The Regional Solicitor amend the current Emergency Management program bylaw to adopt changes to the Emergency Plan and Annexes.
2. The Regional Clerk forward the program bylaw and Emergency Plan to the Office of the Fire Marshal and Emergency Management (OFMEM).

• Committee of the Whole recommends adoption of the following recommendations in the report dated December 20, 2018 from the Chief Administrative Officer:

  1. The Regional Solicitor amend the current Emergency Management program bylaw to adopt changes to the Emergency Plan and Annexes.
     
  2. The Regional Clerk forward the program bylaw and Emergency Plan to the Office of the Fire Marshal and Emergency Management (OFMEM).

F.2.3

2019 Interim Tax Levy

Report dated December 19, 2018 from the Commissioner of Finance recommending that:

1. Council approve that the 2019 interim tax levy of $534,719,640 be payable by local municipalities to the Region in two equal installments, the first of which will be due on or before April 30, 2019 and the second due on or before June 28, 2019, as shown in Attachment 1.
2. The Regional Solicitor prepare the necessary bylaw to give effect to these recommendations.

• Committee of the Whole recommends adoption of the following recommendations in the report dated December 19, 2018 from the Commissioner of Finance:

  1. Council approve that the 2019 interim tax levy of $534,719,640 be payable by local municipalities to the Region in two equal installments, the first of which will be due on or before April 30, 2019 and the second due on or before June 28, 2019, as shown in Attachment 1.
  2. The Regional Solicitor prepare the necessary bylaw to give effect to these recommendations.

F.2.4

Contract Awards, including Renewals, Approvals and Emergency Purchases - July 1, 2018 to September 30, 2018

Report dated November 26, 2018 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

• Committee of the Whole recommends adoption of the following recommendation in the report dated November 26, 2018 from the Commissioner of Finance:

  1. Council receive this report for information.

F.2.5

2018 Municipal Election Accessibility Report

Report dated January 3, 2019 from the Commissioner of Corporate Services recommending that:

1. Council receive this report for information.

•  

  Committee of the Whole recommends adoption of the following recommendation in the report dated January 3, 2019 from the Commissioner of Corporate Services:

  1. Council receive this report for information.

F.2.6

Abandonment of Expropriated Land - 3940 Highway 7 - City of Markham

Report dated January 3, 2019 from the Commissioner of Corporate Services recommending that:

1. Subject to the former owner’s consent and in accordance with Section 41 of the Expropriations Act (the “Act”), Council abandon the temporary easement interest in lands set out in Attachment 1.
2. Authority be granted for the execution of the Notice of Abandonment and the Declaration of Abandonment pursuant to the Act and the introduction of the necessary bylaw in Council, to give effect to the foregoing.
3. The Commissioner of Corporate Services be authorized to perform all acts necessary to give effect to the foregoing.

•  

  Committee of the Whole recommends adoption of the following recommendations in the report dated January 3, 2019 from the Commissioner of Corporate Services:

  1. Subject to the former owner’s consent and in accordance with Section 41 of the Expropriations Act (the “Act”), Council abandon the temporary easement interest in lands set out in Attachment 1.
  2. Authority be granted for the execution of the Notice of Abandonment and the Declaration of Abandonment pursuant to the Act and the introduction of the necessary bylaw in Council, to give effect to the foregoing.
  3. The Commissioner of Corporate Services be authorized to perform all acts necessary to give effect to the foregoing.

F.2.7

Expropriation of Land - Major Mackenzie Drive, Canadian Pacific Railway Crossing to Islington Avenue - City of Vaughan

Report dated January 3, 2019 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate a fee simple interest in the lands set out in Attachment 1.
2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve the expropriation of the lands provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act. Council approval is deemed to be given effective 31 days following the publication of the Notice and when a Hearing of Necessity is not requested in accordance with the Act.
5. Where approval to expropriate the lands is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any notices required under the Act.
6. Where approval to expropriate the lands is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

• Committee of the Whole recommends adoption of the following recommendations in the report dated January 3, 2019 from the Commissioner of Corporate Services:

  1. Council approve an application for approval to expropriate a fee simple interest in the lands set out in Attachment 1.
  2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
  3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
  4. Council, as approving authority, approve the expropriation of the lands provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act. Council approval is deemed to be given effective 31 days following the publication of the Notice and when a Hearing of Necessity is not requested in accordance with the Act.
  5. Where approval to expropriate the lands is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any notices required under the Act.
  6. Where approval to expropriate the lands is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

F.2.8

Expropriation of Land - Major Mackenzie Drive - Highway 50 to Highway 427 Interchange - City of Vaughan

Report dated January 3, 2019 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate a temporary easement interest in the land set out in Attachment 1.
2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve the expropriation of the land provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act. Council approval is deemed to be given effective 31 days following the publication of the Notice and when a Hearing of Necessity is not requested in accordance with the Act.
5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any notices required under the Act.
6. Where approval to expropriate the land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

•  

  Committee of the Whole recommends adoption of the following recommendations in the report dated January 3, 2019 from the Commissioner of Corporate Services:

  1. Council approve an application for approval to expropriate a temporary easement interest in the land set out in Attachment 1.
  2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
  3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
  4. Council, as approving authority, approve the expropriation of the land provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act. Council approval is deemed to be given effective 31 days following the publication of the Notice and when a Hearing of Necessity is not requested in accordance with the Act.
  5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any notices required under the Act.
  6. Where approval to expropriate the land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

G.

Notice of Motion

H.

Other Business

H.1

Minister of Municipal Affairs and Housing's Announcement - Review of Regional Government

Committee of the Whole recessed from 12:01 p.m. to 12:40 p.m.

I.

Private Session - SEMINAR ROOM

I.1

Overview of Integrity Commissioner's Role and Mandate - Education and Training of Members

• Committee of the Whole resolved into Private Session 12:40 p.m. and received the presentation from the Integrity Commissioner.

J.

Public Session

Motion to reconvene in Public Session

Adoption of recommendations from Private Session

K.

Adjournment