Revised Agenda

Committee of the Whole

Meeting #:
Date:	Thursday, September 19, 2019
Time:	9:00 A.m. - 12:00 P.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

Association of Municipalities of Ontario - Peter J. Marshall Innovation Award to Court Services - Court Remote Testimony Project

Joy Hulton, Regional Solicitor

(See Item F.1.1)

D.

Deputations

​(Subject to the Committee granting deputant status.)

None

E.

Planning and Economic Development

Chair - Regional Councillor Jones
Vice-Chair - Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications 

E.1.1

Growth and Infrastructure Alignment

Memorandum from Paul Freeman, Chief Planner dated September 19, 2019

Recommendation: Receive and refer to Item E.2.1

E.1.2

City of Vaughan - US Ignite Memorandum of Understanding

Nick Spensieri, Deputy City Manager, Infrastructure Development, City of Vaughan dated July 17, 2019

Recommendation: Receive

E.1.3

City of Markham Comments on Certain Proposed Regulations under the Planning Act and Local Planning Appeal Tribunal Act related to Bill 108, More Homes, More Choice Act, 2019

Kimberley Kitteringham, City Clerk, City of Markham dated July 30, 2019

Recommendation:  Receive

E.1.4

Assessing the Impact of Bill 108 on Municipal Parks and Recreation

Parks and Recreation Ontario dated August 15, 2019

Recommendation:  Receive

E.1.5

Employment Growth Along Highway 404 Corridor

Samantha Blakeley, Senior Clerk's Coordinator, Town of Whitchurch-Stouffville dated September 9, 2019

Recommendation: Receive

E.1.6

Transfer of Ownership and Jurisdiction of Highway 48 between 19th Line and Bethesda Side Road

Samantha Blakeley, Senior Clerk's Coordinator, Town of Whitchurch-Stouffville dated September 9, 2019

Recommendation: Receive

E.1.7

More Homes, More Choice Act, 2019 - Bill 108 Proposed Regulations

Kiran Saini, Deputy Town Clerk, Town of Newmarket dated September 17, 2019

Recommendation: Receive

E.2

Reports

E.2.1

Growth and Infrastructure Alignment

Report dated May 30, 2019 from the Commissioner of Corporate Services and Chief Planner recommending that:

1. Council endorse the principles presented in this report for the purposes of informing York Region's 2041 growth forecast as part of the Municipal Comprehensive Review.

(Referred from the Regional Council meeting of June 27, 2019)

E.2.2

Mid-Year Development Activity Summary 2019

Report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner recommending that:

1. Council receive this report for information.

E.2.3

2018 Annual Tourism Update

Report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner recommending that:

1. Council receive the 2018 Annual Tourism Update for information.

E.2.4

Appointments to Agriculture and Agri-Food Advisory Committee for 2019-2022 Term

Report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner recommending that:

1. Council appoint individuals listed in Private Attachment 1 to the York Region Agriculture Agri-Food Advisory Committee for the 2019-2022 term.

E.2.5

York Region Employment Survey Data Collection Frequency

Report dated September 5, 2019 from the Commissioner of Corporate Services and Chief Planner recommending that:

1. Council receive this report for information.

F.

Finance and Administration

Chair - Mayor Barrow
Vice-Chair - Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion​

F.1

Communications

F.1.1

Peter J. Marshall Innovation Award

Memorandum from Joy Hulton, Regional Solicitor dated September 10, 2019

Recommendation: Receive

F.1.2

Response to Regional Governance Review

Michael de Rond, Town Clerk, Town of Aurora dated July 4, 2019

Recommendation: Receive

F.1.3

City of Markham Comments on Proposed Regulations - Development Charges Act, 1997 and Community Benefits Charge Authority

Kimberely Kitteringham, City Clerk, City of Markham dated August 13, 2019

Recommendation: Receive

F.1.4

York Region Staff Comments on the Proposed Bill 108, More Homes, More Choice Act, 2019, Regulatory Framework

Memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer and Paul Freeman, Chief Planner dated September 19, 2019

Recommendation: Receive

F.1.5

Updates to Provincial Funding Changes Affecting York Region Budget

Memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated September 5, 2019

Recommendation: Receive

F.2

Reports

F.2.1

Changes to the Emergency Management Program Committee

Report dated September 6, 2019 from the Chief Administrative Officer recommending that:

1. The Regional Solicitor prepare the necessary documentation to amend Bylaw 2019-01 to facilitate the appointment of additional members to the Emergency Management Program Committee.

F.2.2

2019 Operating and Capital Budget Mid-Year Progress Report

Report dated September 4, 2019 from the Commissioner of Finance recommending that:

1. Council approve the gross capital expenditure changes and associated changes in funding sources, as well as changes to 2019 Capital Spending Authority (CSA) and associated funding sources, including a decrease of $6,436,500 in CSA debt, as detailed in Attachments 3 and 4.

2. Council approve the reallocation of excess debenture funding to other capital projects as detailed in Attachment 5 of this report.

F.2.3

Establishment of Standard Technology Products

Report dated August 12, 2019 from the Commissioner of Finance recommending that:

1. Council approve the products as described in Private Attachment 1 as standards for a term of five years.

2. Council approve the products as described in Private Attachment 2 as standards for a term of ten years.

F.2.4

Compensation for Expropriation - 12960 Yonge Street and 57 King Road - City of Richmond Hill

Report dated August 12, 2019 from the Commissioner of Corporate Services recommending that:

1. Council authorize the Commissioner of Corporate Services to make offers of compensation to the owners of lands as set out in Attachment 1 that were acquired in accordance with the Expropriations Act (the “Act”).

F.2.5

Disposition of Land - Viva Bus Rapid Transit Corridor - Realignment of Parkside Drive - Town of Newmarket

Report dated September 5, 2019 from the Commissioner of Corporate Services recommending that:

1. Council authorize the disposition of land in the Town of Newmarket, identified in Attachment 1, to the Corporation of the Town of Newmarket (the “Town”).
2. The Commissioner of Corporate Services be authorized to execute the Agreement of Purchase and Sale and all necessary documents to complete the transaction in accordance with the Agreement of Purchase and Sale.

F.2.6

Direct Purchase of Service and Resources

Report dated September 6, 2019 from the Chief Administrative Officer recommending that:

1. Council authorize continued service agreements between The Regional Municipality of York and the service providers listed in Table 1 and as outlined in Private Attachment 1.
2. The Chief Administrative Officer be authorized to execute the agreements on behalf of the Region effective January 1, 2020 and be authorized to extend each of the agreements for a period of up to five years, subject to costs being within the approved annual budget, and provided that vendors perform services to the satisfaction of the Chief Administrative Officer.

F.2.7

Contract Awards including Renewals, Approvals and Emergency Purchases - April 1, 2019 - June 30, 2019

Report dated August 12, 2019 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

F.2.8

Hardware and Software Support Contracts - Court Services

Report dated August 14, 2019 from the Regional Solicitor recommending that:

1. Council authorize agreements the vendor listed in Private Attachment 1 for hardware and software support services under the direct purchase provisions of the Purchasing Bylaw on the following terms:
   1. The term of the agreements be for five years, starting September 1, 2019 and ending August 31, 2024
   2. The Region pay the vendor listed in Private Attachment 1 an estimated total of $20,000 divided into annual payments of $4,000 per year, excluding HST
2. Council authorize the Regional Solicitor to execute the agreement on behalf of the Region and exercise any options to renew annually for up to five years, subject to satisfactory performance of the service by the vendor.

G.

Notice of Motion

H.

Other Business

I.

Private Session

I.1

Development Charge Bylaw - Town of Whitchurch-Stouffville - Potential Litigation and Solicitor-Client Privilege

I.2

Private Attachment 1 to Item E.2.4 - Appointments to Agriculture and Agri-Food Advisory Committee for 2019-2022 Term - Personal Matter about Identifiable Individuals

I.3

Private Attachments 1&2 to Item F.2.3 - Establishment of Standard Technology Products - Security of Property

I.4

Private Attachment 1 to Item F.2.4 - Compensation for Expropriation - 12960 Yonge Street and 57 King Road - City of Richmond Hill - Land Acquisition

I.5

Private Attachment 1 to Item F.2.6 - Direct Purchase of Service and Resources - Security of Property

I.6

Private Attachment 1 to Item F.2.8 - Hardware and Software Support Contracts - Court Services - Security of Property

J.

Adjournment