Agenda

Committee of the Whole

Meeting #:
Date:	Thursday, September 12, 2019
Time:	9:00 A.m. - 11:00 A.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

York Region's Partnership on Local Ontario Health Teams

Katherine Chislett, Commissioner, Community and Health Services

Arden Krystal, Chief Executive Officer, Southlake Regional Health Centre

(See Item G.2.3)

C.2

2019 Water and Wastewater Capacity Assignment to Support Growth

Erin Mahoney, Commissioner, Environmental Services

(See Item F.2.1)

D.

Deputations

​(Subject to the Committee granting deputant status.)

D.1

Ontario Water Works Association (OWWA) Award Presentation

Nick Reid, Vice President, on behalf of OWWA, presenting award to the Environmental Services Department

D.2

Canadian Society for Civil Engineering (CSCE) Award Presentation

Peter Calcetas, Vice President Ontario Region and Anatasia Makeeva, Event Manager Toronto Section, on behalf of CSCE, presenting award to the Environmental Services Department and Data, Analytics and Visualization Services Branch.

D.3

Excellence Canada Award Presentation

Catherine Neville, Vice President, on behalf of Excellence Canada, presenting certificate to York Region Public Health Branch.

D.4

Women's Support Network of York Region

Jacqueline Benn-John on behalf of Women's Support Network of York Region

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

South York Greenway Cycling and Pedestrian Corridor

Memorandum dated August 29, 2019 from Paul Jankowski, Commissioner of Transportation Services

Recommendation: Receive

E.1.2

Pedestrian and Cyclist Safety Measures Update

Memorandum dated August 29, 2019 from Paul Jankowski, Commissioner of Transportation Services

Recommendation: Receive

E.1.3

York Region Transit - Toronto Transit Commission Cross-Boundary PRESTO Solution

Memorandum dated August 29, 2019 from Paul Jankowski, Commissioner of Transportation Services

Recommendation: Receive

E.1.4

Highway 400-404 Connecting Link Update

Memorandum dated August 29, 2019 from Paul Jankowski, Commissioner of Transportation Services

Recommendation: Receive

E.2

Reports

E.2.1

York Region Transit Contract Strategy Update

Report dated August 29, 2019 from the Commissioner of Transportation Services recommending that:

1. Council approve changes to York Region’s 2008 Operating and Maintenance Contract Strategy, which includes:
   1. Reduction of operating and maintenance divisions from four to two
   2. Request for proposal weighting change from 50 technical and 50 financial points to 70 technical and 30 financial points
   3. Restriction to operations and maintenance contractors to hold one division at a time with the exception of a short-term contract transition period
   4. Consolidation of 20 performance measures into eight
2. Council approve the extension of the North Division and Southwest Division Operations and Maintenance Contracts as follows:
   1. The North Division Contract extension with Tok Transit Limited be extended for a term of one year commencing May 1, 2020 and expiring on April 30, 2021, at cost not to exceed $15 million.
   2. The Southwest Division Contract extension with Transdev Services (Canada) Inc. be extended for a term of one year commencing on August 2, 2020 and expiring on August 1, 2021, at cost not to exceed $37 million.
3. The Commissioner of Transportation Services be authorized to exercise the renewal options for each contract.

E.2.2

Software Licenses, Maintenance and Contract Renewals

Report dated August 28, 2019 from the Commissioner of Transportation Services recommending that:

1. Council authorize the extension of contracts with the current vendors listed in Private Attachment 1.
2. The term and the associated costs of the contracts be authorized as outlined in Private Attachment 1.
3. Commissioner of Transportation Services be authorized to execute the contracts with the vendors for up to five years, subject to the costs being within the annual approved budget, and satisfactory performance of services provided by the vendors.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

F.1.1

2018 Annual Solid Waste Diversion Report

Memorandum dated August 28, 2019 from Erin Mahoney, Commissioner of Environmental Services

Recommendation: Receive

F.2

Reports

F.2.1

2019 Water and Wastewater Capacity Assignment to Support Growth

Report dated August 29, 2019 from the Commissioner of Environmental Services, Commissioner of Corporate Services and Chief Planner recommending that:

1. Council authorize assignment of water and wastewater servicing capacity of 108,638 persons to local municipalities to support forecasted growth to the end of 2026
2. Council authorize staff to establish a reserve of 4,000 persons to support purpose-built rental housing initiatives, subject to area constraints
3. To facilitate ongoing coordination and tracking of servicing capacity, local municipal partners continue to:
   • optimize distribution of servicing through the implementation of best practices for servicing capacity management outlined in Table 1 of this report
   • confirm details of servicing allocation on a semi-annual basis
   • participate in the Regional Long Term Water Conservation Strategy and Inflow and Infiltration Reduction Strategy, including participation in incentive programs to obtain as a minimum 10% additional servicing capacity
4. The Regional Clerk circulate this report to the local municipalities

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Social Housing Improvement Program Participation Update

Memorandum dated September 12, 2019 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

G.1.2

City of Richmond Hill Resolution - Age-Friendly Communities

Stephen Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dates July 4, 2019

Recommendation: Receive

G.1.3

Proclamation Request - Alzheimer Society of York Region

Loren Freid, CEO, Alzheimer Society of York Region dated August 9, 2019

Recommendation: Council recognize September 21, 2019 as Dementia Friendly Day for World Alzheimer's Day

G.1.4

Proclamation Request - United Way Greater Toronto

Daniele Zanotti, President and CEO, United Way Greater Toronto dated August 21, 2019

Recommendation: Council recognize September 17, 2019 as Show Your Local Love Day

G.2

Reports

G.2.1

2018 Long-Term Care and Seniors Services Annual Performance Updates

Report dated August 29, 2019 from the Commissioner of Community and Health Services recommending that:

1. Council receive this report for information, and with regard to the 2018 Long-Term Care Performance Update (Attachment 1), to ensure Council’s compliance with the Long-Term Care Homes Act, 2007.

G.2.2

Submission to Provincial Government Consultation on its Planned Seniors Strategy

Report dated August 29, 2019 from the Commissioner of Community and Health Services recommending that:

1. Council endorse York Region’s submission to the province’s Seniors Strategy Consultation provided in Attachment 1.

G.2.3

York Region's Partnership on Local Ontario Health Teams

Report dated August 29, 2019 from the Commissioner of Community and Health Services recommending that:

1. Council approve York Region’s participation as a partner in the full application stage for the following two Ontario Health Teams:
   • Southlake Community Ontario Health Team
   • Eastern York Region and North Durham Ontario Health Team
2. Council authorize the Commissioner of Community and Health Services to sign agreements related to York Region’s participation in Ontario Health Teams as deemed appropriate in the Commissioner’s discretion.
3. The Regional Clerk forward this report to Southlake Regional Health Centre and Markham Stouffville Hospital.

G.2.4

York Region Accessibility Advisory Committee - June 26

Minutes of the Accessibility Advisory Committee dated June 26, 2019

Recommendation: Receive and endorse the following Committee motion:

The Committee recommended that the York Region Accessibility Advisory Committee host a meeting, inviting the local Accessibility Advisory Committees, to discuss accessibility standards and consistent universal designs.

Board of Health

G.3

Board of Health - Communications

G.3.1

Provincial Vision Screening Program

Memorandum dated August 29, 2019 from Dr. Karim Kurji, Medical Officer of Health

Recommendation: Receive

G.4

Board of Health - Reports

G.4.1

York Region Public Health's Opioid Action Plan

Report dated August 29, 2019 from the Medical Officer of Health recommending that:

1. The Regional Clerk share this Council Report and the Opioid Action Plan with all nine local municipalities.

H.

Notice of Motion

I.

Other Business

J.

Private Session

​Motion to resolve into Private Session to consider the following:

J.1

Private Attachment 1 to Item E.2.2 - Software Licenses, Maintenance and Contract Renewals - Security of Regional Property

K.

Adjournment