Agenda
Committee of the Whole

Thursday, February 06, 2020

9:00 A.m. - 12:00 P.m.

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

---

A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

Mandated Review of Regional Council Composition

Bruce Macgregor, Chief Administrative Officer

(See Item I.2.1)

D.

Deputations

​(Subject to the Committee granting deputant status.)

D.1

2019 Annual Tourism Update

Sergei Petrov, Executive Director, York Region Arts Council

(See Item H.2.1)

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

City of Vaughan Resolution - Yonge Street Subway (Langstaff/Richmond Hill Growth Area Highway 407/Yonge Street Subway Extension)

Todd Coles, City Clerk, City of Vaughan dated December 20, 2019

Recommendation: Receive

E.1.2

Township of King Resolution - GTA West Transportation Corridor Technically Preferred Route

Kathryn Moyle, Township Clerk, King Township dated January 28, 2020

Recommendation: Receive

E.2

Reports

E.2.1

Amendment to Agreement for Consultant Services - Major Mackenzie Drive Road Improvements - Jane Street to Keele Street, City of Vaughan

Report dated January 27, 2020 from the Commissioner of Transportation Services recommending that:

1. Council approve an amendment to the agreement between the Region and HDR Corporation for engineering consultant services for improvements to Major Mackenzie Drive (Y.R. 25) from Jane Street (Y.R. 55) to Keele Street (Y.R. 6) to increase the contract price from $1,259,338.00 to $1,956,780.00, excluding HST.
2. Council approve an increase in total 2020 budgeted expenditures of $697,442 and an increase in 2020 project Capital Spending Authority of $697,442 for engineering consultant services for Major Mackenzie Drive improvements, from Jane Street to Keele Street. The increase in 2020 project Capital Spending Authority would be offset from within the 2020 Capital Spending Authority for Transportation Services.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

None

F.2

Reports

F.2.1

Source Separated Organic Waste Processing Contract Extensions

Report dated January 24, 2020 from the Commissioner of Environmental Services recommending that:

1. Council authorize the Commissioner of Environmental Services to execute two year renewal options in the existing service agreements with Renewi Canada and GFL Environmental to provide haulage and processing of source separated organic waste (SSO) from June 30, 2020 to June 30, 2022.
2. Council authorize increases to the total value of the Renewi Canada and GFL Environmental contracts as follows:
   1. Renewi Canada contract shall be increased by $16,588,000, from $90,020,250 to $106,608,250, excluding taxes, for haulage and processing of up to 58,000 tonnes of SSO per year during the two year renewal period.
   2. GFL Environmental contract shall be increased by $12,571,000, from $39,499,583 to $52,070,583, excluding taxes, for the following:
      1. $1,511,000, excluding taxes, for continued haulage and processing of up to 35,000 tonnes per year for the balance of the current contract term ending June 30, 2020; and,
      2. $11,060,000, excluding taxes, for haulage and processing of up to 35,000 tonnes per year during the two year renewal period.
3. Council authorize the Regional Chairman to send a letter to the Minister of the Environment, Conservation and Parks advocating for expedited SSO processing facility approvals.

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

None

G.2

Reports

None

H.

Planning and Economic Development

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Municipal Comprehensive Review Update and Major Transit Station Area Delineation

Haiqing Xu, Director, Development Services, Town of Whitchurch-Stouffville dated January 28, 2020

Recommendation: Receive

H.2

Reports

H.2.1

2019 Annual Tourism Update

Report dated January 27, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council receive the 2019 Annual Tourism Update report for information.

H.2.2

2019 Employment and Industry Report

Report dated January 27, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. The York Region 2019 Employment and Industry Report (Attachment 1) be circulated by the Regional Clerk to local municipalities, local chambers of commerce, boards of trade, the Workforce Planning Board and Toronto Global.

H.2.3

York Region Agriculture and Agri-Food Advisory Committee Meeting - January 29, 2020

Minutes of the York Region Agriculture and Agri-Food Advisory Committee meeting dated January 29, 2020

Recommendation: Receive

I.

Finance and Administration

Chair – Mayor Barrow
Vice-Chair – Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Ministry of Municipal Affairs and Housing - Regional Council Composition

Steve Clark, Minister of Municipal Affairs and Housing dated January 5, 2020

Recommendation: Receive

(See Item I.2.1)

I.1.2

City of Richmond Hill Resolution - Regional Consolidation of Fire Services

Stephen Huycke, City Clerk, City of Richmond Hill dated January 23, 2020

Recommendation: Receive

(See Item J.1)

I.2

Reports

I.2.1

Mandated Review of Regional Council Composition

Report dated January 27, 2020 from the Chief Administrative Officer recommending that:

1. Council approve the timelines to complete the legislated review of Council composition as detailed in Attachment 1.
2. Council provide direction regarding its intent to change or maintain the number of its members representing each local municipality.
3. The Regional Clerk circulate this report to the local municipalities.

(See Item J.2)

I.2.2

Potential Development Charge Bylaw Amendment and Interest Policy - Bill 108, More Homes, More Choice Act, 2019

Report dated January 24, 2020 from the Commissioner of Finance recommending that:

1. Council approve the charging of interest pursuant to sections 26.1 and 26.2 of the Development Charges Act, 1997:
   1. Effective as at January 1, 2020
   2. At a rate of 5% compounded annually
   3. Notwithstanding Recommendation 1b, a rate of 0% be used for payments under section 26.1, beginning at building permit, for developments that have taken advantage of a Regional development charge incentive and/or relief, current or future
2. Council approve the policy in Attachment 1, to administer the charging of interest in Recommendation 1
3. Council delegate authority to the Commissioner of Finance to schedule and give notice for a public meeting(s) required by the Development Charges Act, 1997
4. The Regional Clerk circulate this report to the local municipalities and to the Building Industry and Land Development Association – York Chapter (BILD).

I.2.3

Approval to Expropriate - West Vaughan Sewage Servicing Project - 6666 Rutherford Road - City of Vaughan

Report dated January 27, 2020 from the Commissioner of Corporate Services recommending that:

1. Council receive and consider the Inquiry Officer’s report from the Hearing of Necessity, shown in Attachment 3, which found the taking of the lands set out in Attachment 1 to be fair, sound and reasonably necessary for the West Vaughan Sewage Servicing Project.
2. Council, as approving authority, approve the expropriation of the lands set out in Attachment 1 for the construction of the West Vaughan Sewage Servicing Project, in the City of Vaughan, and adopt the reasons for the approval set out in Attachment 4.
3. The Commissioner of Corporate Services be authorized to execute and serve any notices required under the Expropriations Act (the “Act”).
4. Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

I.2.4

Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville

Report dated January 27, 2020 from the Commissioner of Corporate Services recommending that:

1. Council authorize the disposition of land that has been deemed surplus to Regional requirements in the Town of Whitchurch-Stouffville, as set out in Attachment 1.
2. The Commissioner of Corporate Services be authorized to execute the agreement of purchase and sale and all necessary documents to complete the transaction.
3. Staff report back to Council with the final sale price once the transaction is completed.

J.

Motions

J.1

Regional Fire Service

At the Committee of the Whole meeting held on January 16, 2020, Mayor Mrakas gave notice of his intention to bring forward the following motion at this meeting of Committee of the Whole:

WHEREAS the consolidation of Aurora and Newmarket fire services into Central York Fire Service has resulted in efficiencies through enhanced levels of fire service and cost efficiencies;

WHEREAS a Regional Fire Service may achieve further operating efficiencies, improved department structure, increased service level(s), and cost avoidance opportunities;

BE IT RESOLVED THAT staff work with the nine York Region municipalities, and report back on the potential creation of a Regional Fire Service for Council’s consideration.

J.2

Regional Council Composition Review

At the Committee of the Whole meeting held on January 16, 2020, Mayor Mrakas gave notice of his intention to bring forward the following motion at this meeting of Committee of the Whole:

WHEREAS the focus of the recently completed Provincial review of Regional Governments was to explore reforms of Regional Government to promote improved Regional representation and streamlined decision-making through potential structural reforms including in the number of members.

WHEREAS the Municipal Act requires Regional Council to review, for each of its lower-tier municipalities, the number of members of its council that represent the lower-tier municipality and either affirm or change the composition by December 2020;

WHEREAS the Regional Council composition review should build on the work of the Provincial Regional Government review by exploring model(s) that will best provide the most efficient and cost effective service delivery for our residents

BE IT RESOLVED THAT as part of the Regional Council composition review report for Council’s consideration, staff consider structural reform of Regional Government by reducing the number of members of Regional Council from the current 21 members (11 Regional Councillors, 9 Mayors, and 1 Regional Chair) to a reduced Council of 10 members (9 Mayors and 1 Regional Chair); And

THAT the report be presented as part of the composition review report for Council’s consideration in time to implement any changes for the 2022 election.

K.

Notice of Motion

L.

Other Business

M.

Private Session

​Motion to resolve into Private Session to consider the following:

M.1

Private Attachment 1 to Item I.2.4 - Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville - Land Disposition

N.

Adjournment