Agenda

The Council of

The Regional Municipality of York

Meeting #:
Date:	Thursday, February 28, 2019
Time:	9:00 A.m. - 12:00 P.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Minutes of Council

C.1

Council Meeting held on January 31, 2019

D.

Presentations

D.1

2019 to 2022 Regional Budget

Bruce Macgregor, Chief Administrative Officer

E.

Deputations

​(Subject to Council granting deputant status.)​

None

F.

Communications

F.1

King Township Appointment of Bill Cober as Alternate Member of Regional Council

Kathryn Moyle, Township Clerk, Township of King dated December 11, 2018

Recommendation: Receive

F.2

Town of Richmond Hill Appointment of Greg Beros as Alternate Member of Regional Council

Stephen Huycke, Town Clerk, Town of Richmond Hill dated February 27, 2019

F.3

York Regional Police 2019 and Outlook Years Police Operating Budget Update

Mafalda Avellino, Executive Director, York Regional Police Services Board dated February 27, 2019

Recommendation: Receive and refer to Item G.3

F.4

2019 to 2023 Strategic Plan and 2019 to 2022 Regional Budget

Signe Leisk, Cassels Brock & Blackwell on behalf of Sixteenth Land Holdings Inc. dated February 27, 2019

Recommendation: Receive and refer to Item G.3

F.5

Proposed Amendment 1 to the Growth Plan

Meaghan McDermid, Davies Howe LLP on behalf of Rice Group dated February 27, 2019

Recommendation: Receive and refer to Item G.4

G.

Consideration and Adoption of Reports

G.1

Committee of the Whole Meeting - February 14, 2019

G.2

Committee of the Whole Meeting - February 21, 2019

G.3

2019 to 2023 Strategic Plan and 2019 to 2022 Regional Budget

Report dated February 21, 2019 from the Commissioner of Finance and Regional Treasurer recommending that:

1. Council approve the 2019 to 2023 Strategic Plan (Attachment 1).
2. Council approve the operating and capital budgets as follows:
1. The 2019 operating budget tabled on January 31, 2019 detailed in the 2019 to 2022 Budget book, as summarized in Attachment 2.
   
   
2. The 2019 capital expenditures and Capital Spending Authority by program group detailed in the 2019 to 2022 Budget book, as summarized in Attachment 3, and the authority to reallocate funding between projects in a program group as detailed in this report.
3. The 2019 capital expenditures and Capital Spending Authority by project detailed in the 2019 to 2022 Budget book, as detailed in the 2019 to 2022 Budget book tabled on January 31, 2019.
3. Council approve the 2020 to 2022 operating outlook tabled on January 31, 2019 detailed in the 2019 to 2022 Budget book, as summarized in Attachment 2.
4. Council approve debt authority and reserve items as follows:
   1. Incremental debt authority of $207.65 million required for 2019 Capital Spending Authority by project as specified in Column (B) of Attachment 4.
   2. Total debt authority for capital projects up to the amounts specified in Column (C) of Attachment 4 in accordance with the Capital Financing and Debt Policy.
   3. Approve a contribution of $133.3 million to the Sinking Fund Reserve for the purpose of meeting the Region’s 2019 sinking fund obligations.
   4. Authorize the funding of capital projects that have been previously approved for debt financing from reserves where there are sufficient funds available and, in the opinion of the Commissioner of Finance and Regional Treasurer, it is prudent to do so.
5. Council endorse the reconciliation of the 2019 Budget to the full accrual basis of accounting, as required under Ontario Regulation 284/09, as summarized in the Budget book.
6. Council authorize the Commissioner of Finance and Regional Treasurer to:
   1. Make any necessary adjustments within the total approved budget to reflect organizational changes and any other reallocation of costs.
   2. Accept and adjust the budget for new provincial and/or federal funding provided there is no tax levy impact.
   3. Apply for new provincial and/or federal funding provided there is no tax levy impact and capital funding is for projects within the ten-year capital plan.

G.4

Comments on Proposed Amendment 1 to the Growth Plan

On February 21, 2019 Committee of the Whole referred consideration of the following recommendations contained in the report dated February 8, 2019 from the Commissioner of Corporate Services and Chief Planner to this Council meeting:

1. Council endorse this report and Attachments 1 and 2 as the Region’s submission to the Province in response to the Environmental Registry of Ontario (ERO) postings: Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe, 2017 (ERO # 013-4504), Proposed Framework for Provincially Significant Employment Zones (ERO # 013-4506), Proposed Modifications to O.Reg. 311/06 (Transitional Matters – Growth Plans) (ERO # 013-4505) and Proposed Modifications to O.Reg. 525/97 (Exemption from Approval – Official Plan Amendments) (ERO 013-4507).
2. The Regional Clerk forward this report and attachments to the Ministry of Municipal Affairs and Housing, the Clerks of the local municipalities and the Clerks of the other upper and single-tier municipalities in the GTHA.

G.5

Council Code of Conduct

On January 31, 2019, Regional Council referred the draft Council Code of Conduct back to the Integrity Commissioner to propose changes based on feedback received from Council members, and report back to this Council meeting.

The following items are included:

1. Memorandum from Wayne Emmerson, Regional Chair dated February 27, 2019
2. Letter from Principles Integrity dated February 25, 2019
3. Draft Council Code of Conduct

Recommendation: Receive and adopt the Council Code of Conduct

G.6

Terms of Reference for a Governance Task Force

Report dated February 28, 2019 from the Regional Chair and CEO recommending that:

1. Council approve the attached draft terms of reference for a Governance Task Force.

G.7

Appointments to Boards and Advisory Committees for the 2019-2022 Term

Report dated February 15, 2019 from the Commissioner of Community and Health Services recommending that:

1. Council appoint individuals listed in Private Attachment 1 to the York Region Accessibility Advisory Committee for the 2019 to 2022 term.
2. Council appoint a member of York Regional Council as Chair of the York Region Accessibility Advisory Committee for the 2019 to 2022 term.
3. Council appoint individuals listed in Private Attachment 2 to the Human Services Planning Board of York Region for the 2019 to 2022 term.
4. Council appoint a member of York Regional Council and a member of the Human Services Planning Board of York Region as Co-Chairs for the 2019 to 2022 term.
5. Council appoint individuals listed in Private Attachment 3 to the Community Partnership Council for the 2019 to 2022 term.
6. Council appoint a member of the Community Partnership Council as Co-Chair for the 2019 to 2022 term.
7. The Regional Clerk circulate this report to local municipalities, York Region Accessibility Advisory Committee, Human Services Planning Board of York Region, Community Partnership Council, and York Regional Police Services Board for information.

H.

Introduction and Consideration of Bylaws

H.1

Bylaw 2019-07 - Amendment to University Campus Reserve Fund

A bylaw to amend Bylaw No. 2015-74 University Campus Reserve Fund

H.2

Bylaw 2019-08 - Cannabis Contingency Reserve Fund

A bylaw to establish the Cannabis Contingency Reserve Fund

H.3

Bylaw 2019-09 - Waste Management Stabilization Reserve Fund

A bylaw to establish the Waste Management Stabilization Reserve Fund

H.4

Bylaw 2019-10 - Rapid Transit Reserve Fund

A bylaw to establish the Rapid Transit Reserve Fund

I.

Motions

J.

Other Business

K.

Private Session

K.1

Private Attachments to Item G.4 - Appointments to Boards and Advisory Committees for the 2019-2022 Term - Personal Matters about Identifiable Individuals

L.

Confirmatory Bylaw

Introduction of Bylaw 2019-11 to confirm the proceedings of Council at this meeting

M.

Adjournment