Revised Agenda
Committee of the Whole

Thursday, November 09, 2023

9:00 A.m. - 4:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Development Charges Complaint Hearing

Pursuant to Section 20 of the Development Charges Act, 1997, the Regional Committee of the Whole will hold a hearing to consider a complaint regarding development charges payable by 2868861 Ontario Inc. to the development at 2 Stalwart Industrial Drive in the Town of Whitchurch-Stoufville.

D.1

Report

Report dated October 26, 2023 from the Commissioner of Finance recommending that:

1. Council dismiss the Development Charge Complaint lodged by 2868861 Ontario Inc., included as Appendix A.
2. Council authorize staff to defend the dismissal of the Development Charge Complaint at the Ontario Land Tribunal, if necessary.
3. Council authorize the Regional solicitor to settle the Development Charge Complaint and execute Minutes of Settlement, where appropriate.

D.2

Deputation

Eric Tappenden, Owner

D.3

Deputation

Quinto Annibale, Loopstra Nixon LLP

REGULAR MEETING AGENDA

E.

Presentations

E.1

More Homes Built Faster Act 2022 - Update on Infrastructure Plans and Capacity Assignment

Mike Rabeau, General Manager, Capital Infrastructure Services, Public Works

Wendy Kemp, Director, Infrastructure Asset Management, Environmental Services, Public Works

(See Item H.2.2)

F.

Deputations

​(Subject to the Committee granting deputant status.)

None

G.

Public Works - Transportation Services

Chair – Mayor Mrakas
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Update on 2022 Transportation Master Plan Focus Areas

Memorandum dated October 20, 2023 from David Szeptycki, Acting Commissioner of Public Works

Recommendation: Receive

G.2

Reports

G.2.1

Provincial Fare Integration Program

Report dated October 19, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize the Region to participate in the Provincial Fare Integration Program.
2. The Commissioner of Public Works be authorized to negotiate and execute agreements on behalf of the Region to implement the Provincial Fare Integration program. 

H.

Public Works - Environmental Services

Chair – Mayor West
Vice-Chair – Regional Councillor Li

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Allocation of Servicing Capacity Annual Distribution and Update

Todd Coles, City Clerk, City of Vaughan dated March 3, 2023

Recommendation: Receive

(See Item H.2.2)

H.2

Reports

H.2.1

Direct Purchase of North YDSS (York Durham Sewage System) Expansion Phase 1 Delivery Services

Report dated October 25, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize the Commissioner of Public Works to negotiate and execute a direct purchase agreement with GHD Limited for program management, engineering design and construction support services for the North YDSS Expansion Phase 1 at an estimated value not to exceed $84.5 million, exclusive of taxes, as outlined in this report, on business terms satisfactory to the Commissioner of Public Works and on legal terms acceptable to the Regional Solicitor.
2. Council authorize the Commissioner of Public Works to negotiate and execute a direct purchase agreement with Revay and Associates Limited for project planning and performance monitoring services related to the North YDSS Expansion Phase 1 at an estimated value not to exceed $3.0 million, exclusive of taxes, as outlined in this report, on business terms satisfactory to the Commissioner of Public Works and on legal terms acceptable to the Regional Solicitor.

H.2.2

2023 Servicing Capacity Assignment

Report dated October 20, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize assignment of new water and wastewater servicing capacity of 88,740 persons to local municipalities to support forecasted development towards Provincial housing pledges with a commitment for another capacity assignment within two years.
2. The Regional Clerk circulate this report to the local municipalities and the Ministry of the Environment, Conservation and Parks and the Ministry of Municipal Affairs and Housing.

I.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Update: Prevention and Mitigation of External Violence Towards York Region Paramedics

Memorandum dated October 27, 2023 from Katherine Chislett, Commissioner of Community and Health Services 

Recommendation: Receive

I.1.2

Revised Capital Approach to Building New Community Housing

Memorandum dated October 27, 2023 from Katherine Chislett, Commissioner of Community and Health Services 

Recommendation: Receive

I.2

Reports

I.2.1

Update on Implementation of the Community Safety and Well-Being Plan for York Region

Report dated October 27, 2023 from the Commissioner of Community and Health Services recommending that:

1. It is recommended the Regional Clerk circulate this report to Clerks of local municipalities, York Regional Police Services Board, Human Services Planning Board of York Region and the Newcomer Inclusion Table of York Region.

J.

Planning and Economic Development

Chair – Regional Councillor DiPaola
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

J.1

Communications

J.1.1

2024-2027 Economic Development Action Plan Renewal Process

Memorandum dated October 19, 2023 from Paul Freeman, Chief Planner

Recommendation: Receive

J.1.2

Town of Aurora Resolution - Review of York Regional Planning Transition Plan

Michael de Rond, Town Clerk, Town of Aurora dated September 28, 2023

Recommendation: Receive

J.1.3

City of Vaughan Resolution - Regional Planning Transition Plan

Todd Coles, City Clerk, City of Vaughan dated October 16, 2023

Recommendation: Receive

J.1.4

Announcement Impacting Provincial Decisions on Municipal Official Plans/ Official Plan Amendments

Hon. Paul Calandra, Minister of Municipal Affairs and Housing dated November 2, 2023

Recommendation: Receive

J.2

Reports

None

K.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Hackson

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

K.1

Communications

K.1.1

Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award

Memorandum dated November 9, 2023 from Laura Mirabella, Commissioner of Finance and Regional Treasurer

Recommendation: Receive

K.1.2

Mayor Hackson - Short-Term Leave of Absence and Appointment of Alternate Member of Regional Council

Tara Lajevardi, Municipal Clerk/Director of Legislative Services, Town of East Gwillimbury dated November 2, 2023

Recommendation: Receive

K.2

Reports

K.2.1

York Region Rapid Transit - Corporate Governance and Mandate Review

Report dated November 2, 2023 from the Chief Administrative Officer recommending that:

1. Council receive the Final Governance Report for York Region Rapid Transit Corporation (Attachment 1), and the Final Mandate Report for York Region Rapid Transit Corporation (Attachment 2), both authored by consultant Dr. Richard Leblanc and dated September 15, 2023
2. Council provide direction to Regional staff on next steps, which may include continuation of York Region Rapid Transit Corporation with updated governance and mandate provisions, as recommended by Dr. Leblanc and discussed in this report
3. If Council’s direction is YRRTC continue as a separate corporation:
   1. the Regional Clerk and Regional Solicitor be directed to further review recommended governance enhancements, and
   2. YRRTC management be directed to further review business and administrative improvements
      outlined in this report, and report back to the YRRTC Board and Regional Council on the next steps to implement Dr. Leblanc’s recommendations. 

K.2.2

York Region's 2023 to 2027 Multi-Year Accessibility Plan

Report dated October 27, 2023 from the Chief Administrative Officer recommending that:

1. Council to approve the York Region 2023 to 2027 Multi-Year Accessibility Plan, included as Attachment 1.
2. The Regional Clerk circulate this report to the York Region Accessibility Advisory Committee, York Regional Police Services Board and local municipalities for their information.

K.2.3

Contract Awards and Amendments Requiring Council Approval

Report dated October 26, 2023 from the Commissioner of Finance recommending that:

1. Council authorize the award of new non-standard procurements, extensions, and increases, as per Attachment 1 and Private Attachment 1.
2. Council authorize Commissioners/Department Heads, and Directors, or their delegates (up to the limits defined in the Signing Authority Matrix), to execute the contracts and amendments approved in this report.

K.2.4

Temporary Borrowing Authorization for 2024

Report dated October 26, 2023 from the Commissioner of Finance recommending that:

1. The Commissioner of Finance and Regional Treasurer be authorized to temporarily borrow during 2024 from either external financing or by means of temporary loans from reserves and reserve funds for the following amounts and purposes:
   1. Up to $605 million to fund operating expenditures pending receipt of tax levies and other revenues; and
   2. Up to $300 million to fund capital expenditures until such time as long-term financing is in place.
2. The Commissioner of Finance and Regional Treasurer be authorized to execute the necessary documents to enable temporary borrowing in 2024.
3. The Regional Solicitor be authorized to prepare the necessary bylaws.

K.2.5

Vacant Home Tax Update

Report dated October 26, 2023 from the Commissioner of Finance and the Chief Planner recommending that: 

1. Council not proceed with implementing a Vacant Home Tax for the financial reasons outlined in this report.
2. The Regional Clerk forward this report to the local municipalities for information.

K.2.6

Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville

Report dated October 27, 2023 from the Commissioner of Corporate Services recommending that:

1. Council authorize the disposition of land in Whitchurch-Stouffville that has been deemed surplus to Regional requirements, as described in Appendix A.
2. The Commissioner of Corporate Services be authorized to accept and execute the Agreement of Purchase and Sale in accordance with terms set out in Private Attachment 1 and all necessary documents to complete the transaction, in accordance with the Region’s Sale and Other Disposition of Regional Lands Policy.

K.2.7

Lease Amendment - South Services Centre, City of Richmond Hill

Report dated October 27, 2023 from the Commissioner of Corporate Services recommending that:

1. Council approve the lease amendment for the Region’s occupancy of the property at 50 High Tech Road in the City of Richmond Hill.
2. The Commissioner of Corporate Services be authorized to execute a lease amendment agreement and all necessary documents to complete the transaction.

K.2.8

Sale and Other Disposition of Regional Lands Policy

Report dated October 27, 2023 from the Commissioner of Corporate Services recommending that:

1. Council approve the revised Sale and Other Disposition of Regional Lands Policy as attached in Attachment 1.

L.

Notice of Motion

M.

Other Business

N.

Private Session

N.1

Schomberg Water Quality Agreement and Credit - A Position to be Applied to a Negotiation

Recommendation: Adopt confidential recommendations. Report remains private.

N.2

Securing Long-Term Landfill Disposal Capacity - Technical, Commercial, Financial Information Supplied in Confidence and that belongs to the Region and a Plan to be Applied to any Negotiations

Recommendation: Adopt confidential recommendations. Report remains private.

N.3

Update on Blue Box Transition and the Region’s Material Recovery Facility - Acquisition or Disposition of Land and A Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations

Recommendation: Receive private memorandum. Memorandum remains private.

N.4

Upper York Sewage Solutions Environmental Assessment Update on Litigation - Litigation and Solicitor-Client Privilege

Recommendation: Receive private memorandum. Memorandum remains private.

N.5

Private Attachment 1 to Item I.1.2 - Revised Capital Approach to Building New Community Housing - Information Explicitly Supplied in Confidence

Recommendation: Receive private attachment. Attachment remains private.

N.6

Private Attachment 1 to Item K.2.3 - Contract Awards and Amendments Requiring Council Approval - Security of Property

Recommendation: Receive private attachment. Attachment remains private.

N.7

Private Attachment 1 to Item K.2.6 - Disposition of Land Main Street and Ninth Line Town of Whitchurch-Stouffville - Disposition of Land

Recommendation: Receive private attachment. Attachment remains private.

O.

Adjournment