Minutes

Committee of the Whole

Thursday, October 10, 2024

9:00 A.m. - 3:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Members:

• W. Emmerson, 
• G. Chan, 
• N. Davison, 
• J. DiPaola, 
• M. Ferri, 
• V. Hackson, 
• A. Ho, 
• L. Jackson, 
• J. Jones, 
• J. Li, 
• I. Lovatt, 
• T. Mrakas, 
• S. Pellegrini, 
• M. Quirk, 
• M. G. Racco, 
• J. Taylor, 
• T. Vegh, 
• and D. West 

Staff:

• D. Basso, 
• L. Gonsalves, 
• D. Kuzmyk, 
• E. Mahoney, 
• L. McDowell, 
• L. Mirabella, 
• and C. Raynor 

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A.

Call to Order

Regional Chair Emmerson called the meeting to order at 9 a.m.

B.

Land Acknowledgement

Regional Chair Emmerson made the following remarks:

"We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community."

C.

Disclosures of Interest

None

D.

Presentations

D.1

Actions to Increase Affordable and Community Housing Supply Under the Next 10-Year Housing and Homelessness Plan

Committee of the Whole received the presentation by Lisa Gonsalves, Acting Commissioner, Community and Health Services.

(See Item H.2.1)

D.2

Inventory of Regional Buildings and Properties - Update to Council

Committee of the Whole received the presentation by Dino Basso, Commissioner of Corporate Services.

(See Item I.1.1)

E.

Deputations

E.1

2024 - 2027 Agriculture and Agri-Food Sector Strategy

Committee of the Whole received the deputation by Councillor Avia Eek, Chair and Kim Empringham, Vice Chair - York Region Agriculture and Agri-Food Advisory Committee.

(See Item I.2.5)

F.

Public Works - Transportation Services

F.1

Communications

None

F.2

Reports

None

G.

Public Works - Environmental Services

G.1

Communications

None

G.2

Reports

None

H.

Community and Health Services

H.1

Communications

H.1.1

2024 York Region Point-in-Time Homelessness Count

Committee of the Whole recommends receipt of the memorandum dated September 25, 2024 from Lisa Gonsalves, Acting Commissioner of Community and Health Services.

H.2

Reports

H.2.1

Actions to Increase Affordable and Community Housing Supply Under the Next 10-Year Housing and Homelessness Plan

Committee of the Whole recommends adoption of the following recommendation in the report dated October 3, 2024 from the Commissioner of Community and Health Services:

1. The Regional Clerk circulate this report to local Members of Parliament, local Members of Provincial Parliament, the Minister of Municipal Affairs and Housing, and Clerks of the local municipalities.

H.2.2

Provincial Homelessness and Addiction Recovery and Treatment (HART) Hubs

Committee of the Whole recommends adoption of the following recommendation in the report dated October 2, 2024 from the Acting Commissioner of Community and Health Services:

1. The Regional Clerk circulate a letter of support, signed by the Regional Chair, York Regional Police Chief and Mayors, for Addiction Services Central Ontario’s proposal to establish and operate a Homelessness and Addiction Recovery Treatment Hub in York Region to the Minister of Health, Minister of Municipal Affairs and Housing, Minister of Children, Community, and Social Services, Minister of Labour, Immigration, Training and Skills Development, Associate Minister of Housing, and York Region Members of Parliament and York Region Members of Provincial Parliament.

I.

Finance and Administration

I.1

Communications

I.1.1

Inventory of Regional Buildings and Properties - Update to Council 

Committee of the Whole recommends receipt of the memorandum dated September 24, 2024 from Dino Basso, Commissioner of Corporate Services.

I.1.2

Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award 

Committee of the Whole recommends receipt of the memorandum dated September 25, 2024 from Laura Mirabella, Commissioner of Finance and Regional Treasurer.

I.1.3

Pay-on-Demand Surety Bonds – Proposed Regulatory Framework

Committee of the Whole recommends receipt of the memorandum dated September 25, 2024 from Laura Mirabella, Commissioner of Finance and Regional Treasurer.

I.2

Reports

I.2.1

Contract Awards and Amendments for Council Approval 

Committee of the Whole recommends adoption of the following recommendations in the report dated September 24, 2024 from the Commissioner of Finance:

1. Council approve the new non-standard procurements, extensions, and increases described in Appendix A and Private Attachment 1.
2. Council authorize the Signing Authorities in Table 6 of this report to execute the related contracts and instruments for the purchases in Appendix A and Private Attachment 1.

I.2.2

Large Office Financial Incentives - Recommendations

Committee of the Whole recommends adoption of the following recommendations in the report dated September 25, 2024 from the Commissioner of Finance and the Commissioner of Corporate Services:

1. Council approve a new Development Charges Deferral Policy for Large Office Buildings, as set out in Attachment 1.
2. Council, as part of the 2026 Development Charges Bylaw process, consider a development charges discount for large offices, as detailed in Table 3.
3. Regional Clerk circulate this report to Ministry of Municipal Affairs and Housing, local municipalities, and Building Industry and Land Development Association.

I.2.3

Appointment of Hearing Officers for the Administrative Penalty Tribunal

Committee of the Whole recommends adoption of the following recommendations in the report dated October 2, 2024 from the Regional Solicitor and General Counsel :

1. Council appoint the individuals listed in Private Attachment 1 (“appointees”) as York Region Administrative Penalty Tribunal Hearing Officers for a term of two years commencing on December 2, 2024 pursuant to A Bylaw to Establish an Administrative Penalty Tribunal and to Establish the Roles of Screening and Hearing Officers, Bylaw No. 2024-38, subject to the appointees entering into an agreement to be approved and executed by the Regional Solicitor and General Counsel (“Regional Solicitor”).
2. Council delegate authority to the Regional Solicitor to execute individual Hearing Officer agreements with the appointees in accordance with the provisions described in this report.

I.2.4

York Region Rapid Transit Corporation (YRRTC) Corporate Governance and Mandate Implementation

Committee of the Whole recommends adoption of the following recommendations in the report dated September 25, 2024 from the Regional Solicitor and General Counsel:

1. Council approve the draft Mandate Letter, Articles of Amendment and Shareholder Direction for YRRTC in a form substantially similar to Appendix A, Appendix B and Attachment 1, respectively, and bring them forward to a Special Shareholder Meeting for consideration and adoption.
2. Council delegate authority to the Regional Solicitor or his designate to make administrative amendments as required to ensure the corporate registration of the approved documents.

I.2.5

2024-2027 Agriculture and Agri-Food Sector Strategy

Committee of the Whole recommends adoption of the following recommendations in the report dated September 25, 2024 from the Commissioner of Corporate Services:

1. Council approve the 2024-2027 Agriculture and Agri-Food Sector Strategy as shown in Attachment 1.
2. Commissioner of Corporate Services be authorized to execute any agreements necessary, together with ancillary documents as required, to implement the programs and partnerships outlined in the 2024-2027 Agriculture and Agri-Food Sector Strategy, on business terms satisfactory to the Commissioner of Corporate Services and in a legal form satisfactory to the Regional Solicitor.
3. 2024-2027 Agriculture and Agri-Food Sector Strategy be circulated to local municipalities, Agriculture and Agri-food Advisory Committee, and the Ontario Ministry of Agriculture, Food and Agribusiness.

I.2.6

Procedure Bylaw Update and Consolidation

Committee of the Whole recommends adoption of the following recommendation in the report dated September 25, 2024 from the Commissioner of Corporate Services:

1. Council repeal Bylaw 2018-59 (Procedure Bylaw) and replace with the bylaw as shown in Attachment 1.

I.2.7

Disposition of Land - 330 Davis Drive - Town of Newmarket

Committee of the Whole recommends adoption of the following recommendations in the report dated September 26, 2024 from the Commissioner of Corporate Services:

1. Council authorize the disposition of land in the Town of Newmarket that has been deemed surplus to Regional requirements, as described in Appendix A.
2. Commissioner of Corporate Services be authorized to accept and execute the Agreement of Purchase and Sale in accordance with terms set out in Private Attachment 1 and all necessary documents to complete the transaction, in accordance with the Region’s Sale and Other Disposition of Regional Lands Policy.
3. Staff report back to Council with the final sale price.

I.2.8

Expropriation of Land - 7305 King Road - Township of King

Committee of the Whole recommends adoption of the following recommendations in the report dated September 24, 2024 from the Commissioner of Corporate Services:

1. Council approve an application for approval to expropriate an interest in land at 7305 King Road, Nobleton as set out in Appendix A, for a work compound adjoining the Nobleton Water Resource Recovery Facility (“WRRF”) in connection with the WRRF, located at 7277 King Road, Nobleton, in the Township of King.
2. Commissioner of Corporate Services be authorized to execute Application for Approval to Expropriate Land and Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve expropriation of the lands provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act.
5. Where approval to expropriate land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any Notices required under the Act.
6. Where approval to expropriate land is given, Council authorizes the introduction of the necessary bylaw to give effect to these recommendations.

I.2.9

Sublease South Services Centre - 50 High Tech Road - City of Richmond Hill

Committee of the Whole recommends adoption of the following recommendations in the report dated September 26, 2024 from the Commissioner of Corporate Services:

1. Council authorize sublease agreement with Catholic Community Services of York Region commencing on November 1, 2024 until December 30, 2031, for existing office space on the ground floor at 50 High Tech Road, City of Richmond Hill.
2. Commissioner of Corporate Services be authorized to execute a sublease agreement with Catholic Community Services of York Region and all necessary documents to complete the transaction.

J.

Notice of Motion

None 

K.

Other Business

K.1

Observances and Days of Significance

Regional Chair Emmerson noted the following observances and days of significance in October:

• October 1, 2024, as National Seniors Day
• October 10, 2024, marks both World Mental Health Day and World Homeless Day
• National Disability Employment Month

K.2

Appointment of Medical Officer of Health

Regional Chair Emmerson advised Council has endorsed the appointment of Dr. Fareen Karachiwalla as the permanent full-time Medical Officer of Health pending Ministry approval. In Dr. Karachiwalla’s absence while on maternity leave, Dr. Sarah Erdman will step in as Acting Medical Officer of Health effective September 30, 2024.

L.

Private Session

Committee of the Whole did not resolve into private session.

L.1

Attachment 1 to Item I.2.1 - Contract Awards and Amendments for Council Approval - Security of Property

Committee of the Whole recommends receipt of the private attachment. Attachment remains private.

L.2

Attachment 1 to Item I.2.3 - Appointment of Hearing Officers for the Administrative Penalty Tribunal - Personal Matter About Identifiable Individuals

Committee of the Whole recommends receipt of the private attachment. Attachment remains private.

L.3

Attachment 1 to Item I.2.7 - Disposition of Land - 330 Davis Drive -Town of Newmarket - Disposition of Land

Committee of the Whole recommends receipt of the private attachment. Attachment remains private.

L.4

Attachment 1 to Item I.2.9 - Sublease South Services Centre - 50 High Tech Road - City of Richmond Hill - Acquisition or Disposition of Land

Committee of the Whole recommends receipt of the private attachment. Attachment remains private.

M.

Adjournment

Committee of the Whole adjourned at 11:26 a.m.