Revised Agenda
Committee of the Whole

Thursday, April 16, 2020

9:00 A.m. - 10:00 A.m.

Electronic Meeting

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

None

D.

Deputations in Writing

D.1

Niagara University

Vince Rinaldo, Vice President Ontario Administration, Niagara University dated April 16, 2020

D.2

Adoption of International Holocaust Remembrance Alliance (IHRA) Definition of Antisemitism

Jason Grossman, Senior Manager Public Affairs, Centre for Israel and Jewish Affairs dated April 8, 2020

(See Item J.1)

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

National Public Works Week 2020

Memorandum from Paul Jankowski, Commissioner of Transportation Services and Erin Mahoney, Commissioner of Environmental Services dated March 31, 2020 

Recommendation: Receive

E.1.2

Parks Canada - Signalized Pedestrian Crossings for Rouge National Urban Park

Omar McDadi, Acting Field Unit Superintendent, Rouge National Urban Park, Parks Canada dated April 15, 2020

Recommendation: Receive and refer to staff

E.2

Reports

E.2.1

Transportation Services Capital Infrastructure Status Update

Report dated March 19, 2020 from the Commissioner of Transportation Services recommending that:

1. The Regional Clerk circulate this report to the local municipalities.

E.2.2

2020 Speed Limit Revisions

Report dated March 19, 2020 from the Commissioner of Transportation Services recommending that:

1. Existing speed limits on Regional roads listed in Table 1 of this report be revised as detailed.
2. The Regional Clerk circulate this report to the Clerks of the Towns of Aurora, East Gwillimbury and Whitchurch-Stouffville, City of Markham and the Chief of York Regional Police.
3. The Regional Solicitor prepare the necessary bylaws.

E.2.3

Amendment to Agreement for Consultant Services - Major Mackenzie Drive Road Improvements - Highway 400 to Keele Street, City of Vaughan

Report dated March 19, 2020 from the Commissioner of Transportation Services recommending that:

1. Council approve an amendment to the agreement between the Region and Parsons for improvements to Major Mackenzie Drive (Y.R. 25) from Highway 400 to Keele Street (Y.R. 6), to increase the contract price, within the Capital Spending Authority, from $1,748,800 to $3,645,576, excluding HST, as a result of additional services required during construction of the road improvements.

E.2.4

Proposed Temporary Delegation of Authority for Amendments to Traffic Bylaws

Report dated April 14, 2020 from the Commissioner of Transportation Services recommending that:

1. Council delegate authority to the Commissioner of Transportation Services to temporarily amend traffic bylaws, where required, in response to traffic operations and safety concerns arising during the COVID-19 pandemic and until such time as this authority is repealed by Council.
2. The Regional Solicitor prepare the necessary bylaw.
3. The Regional Clerk circulate this report to local municipalities and the Chief of York Regional Police.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

None

F.2

Reports

F.2.1

Five Year Review of the SM4RT Living Waste Management Master Plan

Report dated April 2, 2020 from the Commissioner of Environmental Services recommending that:

1. Council approve the updated SM4RT Living Waste Management Master Plan objectives and action areas for the next five years, including establishment of the Circular Economy Initiatives Fund under the existing SM4RT Living Plan budget.
2. The Regional Clerk circulates this report to all local municipal councils, Director of Resource Recovery Policy Branch from the Ministry of the Environment, Conservation and Parks and the Association of Municipalities of Ontario.

F.2.2

2019 Greening Strategy Achievements

Report dated March 27, 2020 from the Commissioner of Environmental Services recommending that:

1. The Regional Clerk circulate this report to the Clerks of the local municipalities, Environment and Climate Change Canada, Natural Resources Canada, Ontario Ministry of Natural Resources and Forestry, Ontario Ministry of Environment, Conservation and Parks, Lake Simcoe Conservation Authority and Toronto and Region Conservation Authority.

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

None

G.2

Reports

G.2.1

Donation of Decommissioned Paramedic Services Ambulances for 2020

Report dated March 19, 2020 from the Commissioner of Community and Health Services recommending that:

1. Council approve donation of a decommissioned ambulance to the following organizations:
   1. St. John Ambulance
   2. Wounded Warriors Canada

G.2.2

Vector-Borne Disease Program 2019/2020 Annual Update

Report dated March 19, 2020 from the Commissioner of Community and Health Services and Medical Officer of Health recommending that:

1. The Regional Clerk circulate this report to the Clerks of all 9 local municipalities. 

G.2.3

York Region's 2020 to 2023 Multi-Year Accessibility Plan

Report dated March 19, 2020 from the Commissioner of Community and Health Services recommending that:

1. Council approve the York Region 2020 to 2023 Multi-Year Accessibility Plan (Attachment 1).
2. The Regional Clerk circulate this report to the York Region Accessibility Advisory Committee, York Regional Police Services Board and local municipalities for their information.

G.2.4

Social Service Response to COVID-19 Global Pandemic

Report dated April 15, 2020 from the Commissioner of Community and Health Services recommending that:

1. Council authorize the Commissioner, Community and Health Services and the Regional Chairman to adjust, re-allocate, cancel or provide new Community Investment Fund funding for projects and initiatives in 2020 to maximize funding for priority social service initiatives that respond to COVID-19 needs.
2. Council authorize the Commissioner, Community and Health Services and the Regional Chairman to direct any new federal, provincial or other external funding York Region receives for social services towards eligible priority projects and initiatives that respond to COVID-19 needs.
3. The Commissioner of Community and Health Services report back on the progress of social service initiatives the Region undertakes and funds in support of the COVID-19 global pandemic.
4. The Regional Clerk circulate this report to the local municipalities, the United Way Greater Toronto and local Members of Parliament and Members of Provincial Parliament.

H.

Planning and Economic Development

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Provincial Policy Statement (PPS) 2020

Memorandum from Paul Freeman, Chief Planner dated March 25, 2020

Recommendation: Receive

H.1.2

Provincially Stranded Assets

Kristina Soolepp, Council Coordinator, Town of Whitchurch-Stouffville dated March 24, 2020

Recommendation: Receive

H.1.3

Major Transit Station Areas

Todd Coles, City Clerk, City of Vaughan dated April 8, 2020

Recommendation: Receive

H.1.4

Planning Act Matter Changes During Declared Emergency

Memorandum from Paul Freeman, Chief Planner dated April 14, 2020

Recommendation: Receive

H.1.5

York Region Business Recovery Support Partnership

Memorandum from Paul Freeman, Chief Planner dated April 14, 2020

Recommendation: Receive

H.2

Reports

H.2.1

2019 Development Activity Summary

Report dated April 3, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council receive this report for information.

I.

Finance and Administration

Chair – Mayor Barrow
Vice-Chair – Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Financial Impacts of COVID-19

Memorandum from Laura Mirabella, Commissioner of Finance dated April 14, 2020

Recommendation: Receive

I.2

Reports

I.2.1

2019 Annual Investment Report

Report dated March 6, 2020 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

I.2.2

2019 Development Charge Reserve Fund Statement

Report dated March 6, 2020 from the Commissioner of Finance recommending that:

1. The Regional Clerk circulate this report to the local municipalities and the Building Industry and Land Development Association, York Region Chapter.

I.2.3

Disposal of Surplus Assets - 2019

Report dated March 26, 2020 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

I.2.4

Consolidated Contract Extensions and Award

Report dated March 24, 2020 from the Commissioner of Finance recommending that:

1. Council authorize the extensions of the agreements between the Region and each of the vendors listed in Private Attachment 1 for the terms described in the attachment.
2. The Commissioner of the department requiring the product or service be authorized to exercise options to extend the agreements for up to the maximum term described in Private Attachment 1 on the same terms, provided that the vendors have performed the services to the satisfaction of the Commissioner and the total cost is within the approved annual budget for these services.
3. The Commissioner of the department requiring the product or service be authorized to enter into an agreement with the vendor listed in Private Attachment 2 for a staff scheduling solution under the direct purchase provisions of the Purchasing Bylaw.

 

I.2.5

Waiving Interest on Property Tax Instalments in Response to COVID-19

Report dated April 6, 2020 from the Commissioner of Finance recommending that:

1. Council approve waiving interest on any portion of property tax instalments, for the 2020 taxation year, not remitted to the Region as a direct result of a local municipality’s Coronavirus (COVID-19) tax relief program, for a period of 90 days following the applicable Regional tax instalment due date.
2. The Regional Clerk circulate this report to the local municipalities, the local Chambers of Commerce/Boards of Trade and the Building Industry and Land Development Association – York Chapter (BILD).

I.2.6

Transfer of Part III Prosecutions to the Regional Municipality of York

Report dated April 3, 2020 from the Regional Solicitor recommending that:

1. That Council authorize the execution of amending agreements between the Province, The Regional Municipality of York (York Region) and the nine local municipalities which amend the Memorandum of Understanding and the Local Side Agreement involving the prosecution of offences commenced under Part III of the Provincial Offences Act (POA).
2. That Council seek resolutions from the nine local municipalities in the suggested form to delegate authority to York Region to enter into amending agreements with the Province to amend the Memorandum of Understanding and the Local Side Agreement on behalf of the local municipalities (Attachment 1).

I.2.7

Consulting Services for Construction of the Southeast District Road Maintenance Yard and Snow Management Facility at 10988 and 10990 Warden Avenue in the City of Markham

Report dated March 27, 2020 from the Commissioner of Corporate Services recommending that:

1. Council approve the award of consulting services for construction of the Southeast District Road Maintenance Yard and Snow Management Facility at 10988 and 10990 Warden Avenue, in the City of Markham, to IBI Group Professional Services (Canada) Inc., pursuant to Request for Proposal P-19-150, at a total cost of $3,070,000, excluding HST.
2. Council approve an increase of $2,221,000 to the 2020 Capital Spending Authority and associated funding sources, including an increase of $2,066,000 in Development Charges debt, and $155,000 in Roads Capital Reserve for Transportation Business Initiatives, as included in the Property Services capital plan.
3. The Commissioner of Corporate Services be authorized to execute the contract on behalf of the Region.

J.

Motions

J.1

Adoption of International Holocaust Remembrance Alliance (IHRA) Definition of Antisemitism

At the Committee of the Whole meeting held on March 12, 2020, Mayor Bevilacqua gave notice of his intention to bring forward the attached motion at this meeting related to Adoption of International Holocaust Remembrance Alliance (IHRA) Definition of Antisemitism.

K.

Notice of Motion

L.

Other Business

L.1

COVID-19 Update

L.2

Water Usage

L.3

Audit Committee - April 23, 2020

L.4

York Regional Forest

M.

Private Session

​Motion to resolve into Private Session to consider the following:

M.1

55 East Valhalla Drive – Development Charge Complaint - Potential Litigation and Solicitor-Client Privilege

M.2

Private Attachments 1 and 2 to Item I.2.4 - Consolidated Contract Extensions and Award - Security of Property

M.3

COVID-19 Update - Labour Relations

N.

Adjournment