Agenda

Audit Committee

Meeting #:
Date:	Wednesday, June 05, 2019
Time:	1:00 P.m. - 3:00 P.m.
Location:	Committee Room A 17250 Yonge Street, Newmarket

Quorum: 5

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

KPMG Audit Findings Report

Nicole Hately, Audit Manager, KPMG LLP

(See Item D.1.)

Recommendation: Receive

C.2

2018 Financial Statements and Auditor's Report

Laura Mirabella, Commissioner of Finance and Regional Treasurer

Jason Li, Acting Director, Controllership Office

(See Item E.1.)

Recommendation: Receive

D.

Communications

D.1

KPMG Audit Findings Report

Kevin Travers, KPMG LLP dated April, 2019.

Recommendation: Receive

D.2

Implementation of Audit Recommendation - Requirement to Develop and Implement Integrated Housing Software

Katherine Chislett, Commissioner of Community and Health Services dated May 29, 2019.

Recommendation: Receive

E.

Reports

E.1

2018 Financial Statements and Auditor's Report

Report dated May 29, 2019 from the Commissioner of Finance and Regional Treasurer recommending that:

1. Council receive this report for information

E.2

Award of External Audit Services and Appointment of Auditor for 2019 to 2023

Report dated May 29, 2019 from the Commissioner of Finance and Regional Treasurer recommending that:

1. Council approve the award of the contract for external audit services to KPMG LLP (KPMG), pursuant to Request for Proposal RFP 19-21 for an initial term of five years at a total cost of $840,000.00, excluding HST, and authorize the execution of the contract on behalf of the Region.
2. The Commissioner of Finance be authorized to exercise the option to extend the contract for one additional term of five years, on the same terms and conditions, for a total five year cost of $905,139.77, excluding HST, provided that the auditor has performed the services to the satisfaction of the Commissioner and the total cost is within the budget allocated to audit services.
3. Council appoint KPMG as the municipal auditor for the fiscal years 2019 to 2023 inclusive.
4. The Regional Solicitor be authorized to prepare the necessary bylaw to give effect to the appointment. 

E.3

Audit Services Branch Report

Report dated May 29, 2019 from the Director of Audit Services recommending that:

1. Council receive this report for information.

F.

Other Business

G.

Private Session

G.1

Private Attachment to Item D.1 - Critical Accounting Estimates - KPMG Audit Findings Report - Ongoing Negotiations

G.2

Private Attachments to Item E.3 - Tables C and D - Audit Services Branch Report - Security of Regional Property

H.

Adjournment