Revised Agenda
YORK REGIONAL COUNCIL

Thursday, February 23, 2023

9:00 A.m. - 3:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Minutes of Council

C.1

Council Meeting held on January 26, 2023

D.

Presentations

D.1

2023 to 2026 Regional Budget

Laura Mirabella, Commissioner of Finance and Regional Treasurer

(See Item G.4)

E.

Deputations

​(Subject to Council granting deputant status.)​

E.1

Supporting Critical Social Infrastructure through the Community and Health Services Budget

(See Item G.6)

E.1.1

Michael Braithwaite on behalf of Blue Door

E.1.2

Bryan Keshen on behalf of Reena

E.1.3

Jeff Schlemmer on behalf of Community Legal Clinic of York Region

E.1.4

Sean Meagher on behalf of Ontario for All

E.1.5

Yvonne Kelly on behalf of Affordable Housing Coalition of York Region

E.1.6

Jane Wedlock, Resident

E.1.7

Clovis Grant on behalf of 360kids

E.1.8

Janis Dawson, Resident

E.2

Funding for Long Term Care

Brenda Talbot, Resident

(See Item G.4)

F.

Communications

F.1

Recruitment of Municipal Representatives on Regional Watershed Alliance

Joanne Hyde, Clerk and Manager, Policy, Toronto and Region Conservation Authority dated December 6, 2022

Recommendation: Appoint Scott Lister, Program Manager, Source Water Protection, Public Works - Environmental to the Toronto and Region Conservation Authority Regional Watershed Alliance

F.2

Proclamation Request for World Down Syndrome Day - March 21, 2023

Giovanna Arduini-Arcella, President, Down Syndrome Association of York Region dated February 20, 2023

Recommendation: Receive and proclaim March 21, 2023 as World Down Syndrome Day in York Region

F.3

Conservation Authorities – Municipal Allocations of Operating Costs

Memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated February 23, 2023

Recommendation: Receive

G.

Consideration and Adoption of Reports

G.1

Committee of the Whole Meeting - February 2, 2023

G.2

Committee of the Whole Meeting - February 9, 2023

G.3

Audit Committee Meeting - January 26, 2023

G.4

2023 to 2027 Strategic Plan and 2023 to 2026 Regional Budget

Report dated February 16, 2023 from the Commissioner of Finance recommending that:

1. Council approve the 2023 to 2027 Strategic Plan: From Vision to Results (see Attachment 1).
2. Council approve the operating and capital budgets as follows:
   1. The 2023 operating budget, reflecting a tax levy increase of 2.90% as tabled on January 26, 2023, detailed in the 2023 to 2026 Budget Book, and summarized in Attachment 2
   2. A Rapid Transit / Infrastructure Levy equivalent to a 1% tax levy increase as summarized in Attachment 2
   3. The 2023 capital expenditures and Capital Spending Authority by project and by program group and associated funding sources detailed in the 2023 to 2026 Budget Book, as summarized in Attachment 3, and the authority to reallocate expenditures between projects within a program group, subject to the conditions outlined in this report
3. Council endorse the 2024 to 2026 operating outlook tabled on January 26, 2023, including the Rapid Transit / Infrastructure Levy, as detailed in the 2023 to 2026 Budget book and summarized in Attachment 2.
4. Council approve debt authority and reserve items as follows:
   1. Incremental debt authority of $367.8 million required for 2023 Capital Spending Authority by project as specified in Column B of Attachment 4
   2. Total debt authority for capital projects up to the amounts specified in Column C of Attachment 4 in accordance with the Capital Financing and Debt Policy
   3. Approve a contribution of $195 million to Sinking Fund Reserve for the purpose of meeting the Region’s 2023 sinking fund obligations
   4. Authorize the funding of capital projects that have been previously approved for debt financing from reserves where there are sufficient funds available and at the discretion of the Commissioner of Finance and Regional Treasurer
5. Council endorse the reconciliation of the 2023 Budget to the full accrual basis of accounting, as required under Ontario Regulation 284/09, as summarized in the “Accrual Budget Presentation” chapter of the 2023 to 2026 Budget Book.
6. Council authorize the Commissioner of Finance and Regional Treasurer to:
   1. Make any necessary adjustments within the total approved net Budget to reflect organizational changes and any other reallocation of costs
   2. Apply for, accept and adjust the Budget and Capital Spending Authority for any additional Provincial and/or Federal funding provided there is no tax levy impact

(Above recommendation subject to change pending decision on Item G.6)

G.5

Appointments to the York Region Accessibility Advisory Committee for the 2023 to 2026 Term

Report dated February 16, 2023 from the Chief Administrative Officer recommending that:

1. Council appoint the individuals listed in Private Attachment 1 to the York Region Accessibility Advisory Committee for the 2023 to 2026 term
2. The Regional Clerk circulate this report to local municipalities, the York Region Accessibility Advisory Committee, and York Regional Police Services Board for information 

G.6

Supporting Critical Social Infrastructure through the Community and Health Services Budget

Report dated February 22, 2023 from the Commissioner of Community and Health Services and Commissioner of Finance recommending that:

1. Council approve that the Pandemic Management Reserve Fund be renamed the Pandemic Management and Recovery Reserve Fund.
2. Council authorize the Regional Solicitor to prepare and/or amend the necessary bylaws.
3. Council approve that $12,771,799 of the Community and Health Services 2022 operating surplus be contributed to the Pandemic and Recovery Management Reserve Fund.
4. Council approve the following adjustment to the 2023 Community and Health Services operating budget for inclusion into consideration of the Region's 2023 to 2026 Budget:
   
   1. Add $12,771,799 to the 2023 operating budget and the 2024 outlook, equivalent to a one per cent additional tax levy in 2023, to advance critical human services priorities, funded by annual draws from the Pandemic and Recovery Management Reserve Fund as outlined in Table 1. 
   2. Add $12,771,799 to the 2025-2026 operating outlook to advance critical human services priorities, provisionally funded through annual draws from the Pandemic and Recovery Management Reserve Fund as outlined in Table 1, pending the review of sustainable funding options (per recommendation 6).
5. Council authorize the Commissioner of Community and Health Services to transfer amounts from the Pandemic Management and Recovery Reserve Fund equivalent to the 2023 expenditures for the Housing Services priority area to the Social Housing Development Reserve Fund and to draw such amounts from the Social Housing Development Reserve Fund for the purpose of funding the 2023 expenditures for the Housing Services priority area.
6. Council direct the Commissioner, Community and Health Services to report back as part of the 2025 budget process on program outcomes, projected ongoing needs, proposed program design and options for sustainable ongoing funding beyond 2024.
7. Council authorize the Commissioner, Community & Health Services, to adjust funding allocations among the 2023 funding priorities identified in Table 1 as required.
8. Council authorize the Commissioner, Community and Health Services, to execute any necessary funding and other agreements in alignment with the priorities outlined in this report.

H.

Introduction and Consideration of Bylaws

H.1

2023-03 - A bylaw to stop up and close a portion of McCowan Road 

A bylaw to stop up and close a portion of McCowan Road (Y.R. 67), City of Markham

(Deferred from January 26, 2023 Council meeting)

H.2

2023-06 - Tax Levy Development Reserve Fund

A bylaw to establish the Tax Levy Development Reserve Fund  

H.3

2023-07 - Rate Support Development Reserve Fund

A bylaw to establish the Rate Supported Development Reserve Fund  

H.4

2023-10 - Amendment to Pandemic Management Reserve Fund

A bylaw to amend Bylaw No. 2020-59 being a bylaw to establish the Pandemic Management Reserve Fund  

(Consideration of this Bylaw is subject to approval of Item G.6)

I.

Motions

J.

Notices of Motion to Reconsider

K.

Other Business

K.1

Canada’s Agriculture Day

K.2

Pink Shirt Day

K.3

Thanks to road workers

On behalf of Council, Regional Chair Emmerson thanked the dedicated and hard-working roads workers throughout York Region's communities who ensure our roadways are cleared and safe to travel during winter storms.

L.

Private Session

L.1

Private Minutes - Council Education Session - January 19 and 20, 2023

L.2

Private Minutes - Committee of the Whole Meeting - February 2, 2023

L.3

Private Minutes - Committee of the Whole Meeting - February 9, 2023

L.4

Private Attachment 1 to Item G.5 - Appointments to the York Region Accessibility Advisory Committee for the 2023 to 2026 Term - Personal Matters about Identifiable Individuals

M.

Confirmatory Bylaw

Introduction of Bylaw 2023-08 to confirm the proceedings of Council at this meeting

N.

Adjournment