Revised Agenda
Committee of the Whole

Thursday, September 14, 2023

9:00 A.m. - 3:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Presentations

D.1

COVID-19 Verbal Update

Dr. Barry Pakes, Medical Officer of Health, York Region

E.

Deputations

​(Subject to the Committee granting deputant status.)

E.1

Intimate Partner Violence

Jaspreet Gill, York Region Centre for Community Safety (YRCCS)

(See Item H.1.1)

E.2

Fill a Purse for a Sister Campaign

Angel Freedman, Founder/President, Fill a Purse for a Sister Campaign

F.

Public Works - Transportation Services

Chair – Mayor Mrakas
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

F.1.1

Corporate State of Infrastructure Report

Memorandum dated September 5, 2023 from Erin Mahoney, Commissioner of Public Works and Laura Mirabella, Commissioner of Finance and Regional Treasurer

Recommendation: Receive

F.1.2

2024 10-Year Transportation Capital Plan Update

Memorandum dated September 5, 2023 from the Commissioner of Public Works

Recommendation: Receive

F.1.3

Winter Maintenance Service Level Review

Todd Coles, City Clerk, City of Vaughan dated July 12, 2023

Recommendation: Receive and refer to staff

F.1.4

Automated Speed Enforcement and Red-Light Camera Program Update

Sarah Ciani, Committee Clerk, Durham Region dated June 29, 2023

Recommendation: Receive and refer to staff

F.2

Reports

F.2.1

Train Whistle Cessation in Town of Aurora, Township of King and City of Markham

Report dated September 5, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize whistle cessation at three at-grade road/rail crossings; one on St. John’s Sideroad in the Town of Aurora, and two in the Township of King on Dufferin Street and 15^th Sideroad, in accordance with the Region’s Anti-Whistling Warrant Criteria Policy and the Railway Safety Act, R.S.C., 1985, c.32.
2. Council authorize the Commissioner of Public Works to execute the required supporting Memoranda of Understanding and Indemnity Agreements.
3. The Regional Clerk circulate this report to the Clerks of the Town of Aurora, Township of King and City of Markham, Transport Canada, Metrolinx, and Chief of York Regional Police.

F.2.2

York Region Processing Centre for Automated Enforcement Infractions

Report dated September 6, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize the Commissioner of Public Works to:
   1. Establish an automated enforcement processing centre for York Region and participating municipalities and include associated costs and potential revenues in the 2024 budget submission.
   2. Enter into any agreements and ancillary instruments or documents necessary to establish the York Region Processing Centre, expand automated enforcement programs, and to execute any instruments required to implement amendments or related agreements with other third parties to implement this direction, in accordance with Procurement Bylaw 2021-103.
   3. Enter into any agreements and ancillary instruments or documents with participating municipalities to process the Region’s automated enforcement images if required.

G.

Public Works - Environmental Services

Chair – Mayor West
Vice-Chair – Regional Councillor Li

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Great Lakes and St. Lawrence Cities Initiative

Gino Moretti, Chair, Great Lakes and St. Lawrence Cities Initiative dated July 24, 2023

Recommendation: Mayor Mrakas be appointed as the York Region delegate for the Great Lakes and St. Lawrence Cities Initiative

G.2

Reports

G.2.1

Transfer Part of Kennedy Main Street Unionville Watermain on Carlton Road to City of Markham

Report dated September 6, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize transfer of ownership of Kennedy Main Street Unionville Watermain on Carlton Road (63 metres of 400-millimetre polyvinyl chloride watermain and two valve chambers) to the City of Markham (as described in Appendix A).
2. The Regional Solicitor prepare any necessary bylaws.
3. The Regional Clerk forward this report to the City of Markham for information.

G.2.2

Approval of Memoranda of Understanding between York Region and Conservation Authorities

Report dated September 5, 2023 from the Commissioner of Public Works and the Chief Planner recommending that:

1. Council authorize the Commissioner of Public Works to execute Memoranda of Understanding between York Region and Toronto and Region Conservation Authority and York Region and the Lake Simcoe Region Conservation Authority and any future amendments to the Memoranda of Understanding.
2. The Regional Clerk circulate this report to the Minister of Natural Resources and Forestry, Minister of Municipal Affairs and Housing, the local municipalities, Toronto and Region Conservation Authority, and Lake Simcoe Region Conservation Authority.

H.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Gender-Based and Intimate Partner Violence Epidemic

Motion passed by Ontario's Big City Mayors (OBCM) and the Mayors and Regional Chairs of Ontario (MARCO) on August 20, 2023 at the Association of Municipalities of Ontario (AMO) Conference. 

Recommendation: Endorse and declare gender-based violence and intimate partner violence an epidemic

H.1.2

Municipal/Regional Funding to Support Newcomers Including Refugees and Asylum Seekers

Motion passed by Ontario's Big City Mayors (OBCM) and the Mayors and Regional Chairs of Ontario (MARCO) on August 20, 2023 at the Association of Municipalities of Ontario (AMO) Conference. 

Recommendation: Receive

H.1.3

Public Health Funding and Capacity Announcement

Dr. Charles Gardner, President, Association of Local Public Health Agencies

Recommendation: Receive

H.2

Reports

H.2.1

Donation of Decommissioned Paramedic Services Ambulances in 2023

Report dated September 6, 2023 from the Commissioner of Community and Health Services recommending that:

1. Council approve the donation of a decommissioned ambulance to UHelpUkraine, in collaboration with the Embassy of Ukraine.
2. Council approve the donation of a decommissioned ambulance to Voice of Vedas – Global Care Outreach (Voice of Vedas), and make exceptions to the application deadline and religious affiliation clause within the York Region Paramedic Services Ambulance – Guidelines (guidelines) for this organization.
3. Council approve changes to the guidelines shown in Appendix B. 

H.2.2

Canada-Wide Early Learning and Child Care System Update

Report dated September 5, 2023 from the Commissioner of Community and Health Services recommending that:

1. Council approve the priority neighborhoods identified in Appendix A to be used to guide staff decisions on approving new child care spaces to be funded under the Canada-wide Early Learning and Child Care Agreement.

I.

Planning and Economic Development

Chair – Regional Councillor DiPaola
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

None

I.2

Reports

I.2.1

Richmond Hill Centre Secondary Plan

Report dated September 5, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council approve Amendment No. 41 to the Richmond Hill Official Plan (Attachment 1), with the proposed housing policy modifications in Appendix A to encourage affordable rental and ownership housing in the Richmond Hill Centre Transit Oriented Community lands.
2. Director of Development Services be authorized to issue notice of Council’s decision.
3. Staff be authorized to appear before the Ontario Land Tribunal in support of the Region’s decision, if required and if requested by Richmond Hill, and the Regional Solicitor or designate, be authorized to execute Minutes of Settlement, if appropriate.

I.2.2

2023 Mid-Year Development Activity Summary

Report dated September 5, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. The Regional Clerk forward this report to the local municipalities and Ministry of Municipal Affairs and Housing for information.  

I.2.3

Minutes - Agriculture and Agri-Food Advisory Committee - June 14, 2023

Recommendation: Receive

J.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Hackson

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

J.1

Communications

J.1.1

York Region's Ongoing Progress on the Truth and Reconciliation Commission's Call to Action

Memorandum dated September 5, 2023 from Stephen Maio, Senior Executive Officer, People, Equity and Culture

Recommendation: Receive

J.1.2

Contract Awards from April 1, 2023 to June 30, 2023

Memorandum dated September 5, 2023 from Laura Mirabella, Commissioner of Finance and Regional Treasurer

Recommendation: Receive

J.1.3

Strengthening Municipal Codes of Conduct in Ontario

Motion passed by Ontario's Big City Mayors (OBCM) and the Mayors and Regional Chairs of Ontario (MARCO) on August 20, 2023 at the Association of Municipalities of Ontario (AMO) Conference. 

Recommendation: Receive

J.2

Reports

J.2.1

Provincial Review of Regional Government - 2019 Summary and 2023 Preparedness

Report dated September 5, 2023 from the Chief Administrative Officer recommending that:

1. Council establish a Governance Task Force and approve an appropriate terms of reference once the Province formally announces a facilitator(s) for York Region.

J.2.2

Operating and Capital Mid-Year Progress Report

Report dated September 5, 2023 from the Commissioner of Finance recommending that:

1. Council approve the 2023 capital expenditure changes and associated funding sources, as well as changes to the Capital Spending Authority and associated funding sources, including a decrease of $1.0 million in Capital Spending Authority debt as detailed in Appendix C.

J.2.3

Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville

Report dated September 5, 2023 from the Commissioner of Corporate Services recommending that:

1. Council authorize the disposition of land in the Town of Whitchurch-Stouffville that has been deemed surplus to Regional requirements, as described in Appendix A.
2. The Commissioner of Corporate Services be authorized to accept and execute the Agreement of Purchase and Sale in accordance with the terms set out in Private Attachment 1 and all necessary documents to complete the transaction, in accordance with the Region’s Sale and Other Disposition of Regional Lands Policy.
3. Staff report back to Council with the final sale price.

J.2.4

Greening Strategy – Environmental Land Protection and Preservation, Acquisition of Land, 9025 Old Shiloh Road - Town of Georgina

Joint Report dated September 5, 2023 from the Commissioner of Corporate Services and Commissioner of Public Works recommending that: 

1. Council approve the acquisition of land at 9025 Shiloh Road in the Town of Georgina, as described in Appendix A.
2. The Commissioner of Corporate Services be authorized to execute the agreement of purchase and sale and all necessary documents to complete the transaction.
3. Council approve the 2023 gross capital expenditure and Capital Spending Authority for Forestry capital program 72610 York Greening Initiative Land Securement and associated funding sources, as described in Private Attachment 1.

J.2.5

Administrative Penalty System Implementation Bylaws

Report dated September 5, 2023 from the Regional Solicitor and General Counsel recommending that:

1. Council approve enactment of the Administrative Penalty System Bylaw with an effective date of January 1, 2024, as described in this report.
2. Council approve enactment of the Administrative Penalty System Screening and Hearing Officer Bylaw with an effective date of January 1, 2024, as described in this report.
3. The Regional Solicitor and General Counsel be authorized to execute agreements with the Ontario Ministry of the Attorney General and Ontario Ministry of Transportation required to establish and operate an administrative penalty system.  
4. The Regional Solicitor and General Counsel be authorized to prepare the bylaws and any amendments to the bylaws required to designate additional bylaw provisions such as the Forest Conservation Bylaw, the Sewer Use Bylaw and Transit Bylaw to be enforced as administrative penalties. 

J.2.6

Minutes - Accessibility Advisory Committee Meeting - June 21, 2023

Recommendation: Receive

K.

Notice of Motion

L.

Other Business

L.1

Appointment of Deb Schulte as Municipal Representative - Toronto and Region Conservation Authority Regional Watershed Alliance

M.

Private Session

M.1

Appointment of Temporary Associate Medical Officer of Health - Personal matter about an identifiable individual

Recommendation: Adopt confidential recommendations. Report remains private.

M.2

Yonge North Subway Extension - MTO Agreement-in-Principle and Metrolinx Resource Agreement - Negotiations

Recommendation: Adopt confidential recommendations. Report remains private.

M.3

Private Attachment 1 to Item J.1.2 - Contract Awards from April 1, 2023 to June 30, 2023 - Security of Property

Recommendation: Receive private attachment. Attachment remains private.

M.4

Private Attachment 1 to Item J.2.3 - Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville - Disposition of Land

Recommendation: Receive private attachment. Attachment remains private.

M.5

Private Attachment 1 to Item J.2.4 - Greening Strategy – Environmental Land Protection and Preservation - Acquisition of Land - 9025 Old Shiloh Road - Town of Georgina - Acquisition of Land

Recommendation: Receive private attachment. Attachment remains private.

M.6

Verbal Update on Item H.1.2 - Municipal/Regional Funding to Support Newcomers Including Refugees and Asylum Seekers - Matter regarding identifiable individuals

Recommendation: Receive private verbal update

N.

Adjournment