Agenda
Housing York Inc. Board of Directors

Thursday, May 15, 2025

9:00 A.m. - 11:00 A.m.

Electronic and In-Person Meeting

Committee Room A

17250 Yonge Street, Newmarket

Quorum: 6

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Approval of Minutes

D.1

Minutes of Housing York Inc. Board Meeting held on January 23, 2025

Recommendation: Approve

E.

Presentations

E.1

Housing York Inc. Activity Update

Karen Antonio-Hadcock, General Manager, Housing York Inc. 

(See Item G.1)

F.

Deputations

None

G.

Communications

G.1

Housing York Inc. Activity Update

Memorandum dated May 2, 2025 from Karen Antonio-Hadcock, General Manager, Housing York Inc.

Recommendation: Receive

G.2

Quarterly Contract Awards - January 1, 2025 to March 31, 2025

Memorandum dated May 2, 2025 from Karen Antonio-Hadcock, General Manager, Housing York Inc.

Recommendation: Receive

H.

Reports

H.1

Contract Award for Evergreen Terrace Kitchens, Bathrooms and Exhaust Fan Replacements in the City of Richmond Hill

Report dated May 2, 2025 from the General Manager recommending that:

1. The Housing York Inc. Board approve award of Contract RFTC-1760-24 for kitchens, bathrooms and exhaust fans replacement at Evergreen Terrace, 75 Dunlop Street in the City of Richmond Hill, to Joe Pace & Sons Contracting Inc. in the amount of $1,333,000 excluding HST.

H.2

Purchasing Bylaw Update

Report dated May 2, 2025 from the General Manager and Chief Financial Officer recommending that:

1. Approve an amendment to the Purchasing Bylaw No.1-18, Section 7.1 to increase purchases not exceeding $100,000 to $133,800.
2. Approve an amendment to the Purchasing Bylaw No. 1-18, Section 7.1 (c) to increase the cost of any deliverable from $50,000 but does not exceed $100,000 to $70,000 and $133,800 respectively.
3. Approve an amendment to the Purchasing Bylaw No. 1-18, Section 7.3 to increase purchases exceeding $100,000 to $133,800.
4. Approve an amendment to the Purchasing Bylaw No. 1-18, Section 10.1 to increase direct purchase exceeding $100,000 to $133,800.
5. Approve an amendment to the Purchasing Bylaw No. 1-18, Section 16.3 to increase the amount in dispute in any unresolved litigation does not exceed $100,000 to $133,800.
6. Authorize the President to negotiate any tariff related increases beyond the current 15% contingency threshold set out in Section 11.1 of the Purchasing Bylaw No. 1-18 using a rigorous vetting process on a case by case basis.
7. Authorize the Solicitor to prepare and submit an amendment to the Purchasing Bylaw No. 1-18 to give effect to the amendments approved under this report.

I.

Other Business

I.1

Bylaw 1-25 - Housing York Inc. Purchasing Bylaw Amendment

Recommendation: Adopt Bylaw No. 1-25, a bylaw to amend Bylaw No. 1-18, being a bylaw to provide for the procurement of goods and services by Housing York Inc.

(See Item H.2)

J.

Private Session

​​Motion to resolve into Private Session to consider the following:

J.1

Funding Secured for Repair and Renovation of Housing York Inc. Units

K.

Adjournment