Revised Agenda
Committee of the Whole

Thursday, December 07, 2023

9:00 A.m. - 4:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Deputations

​(Subject to the Committee granting deputant status.)

BUDGET

D.

Presentations

D.1

Proposed 2024 to 2026 Regional Budget - Introduction for Committee of the Whole Week 2

Erin Mahoney, Chief Administrative Officer

E.

Conservation Authorities

E.1

Presentation - 2024 to 2026 Budget - Lake Simcoe Region Conservation Authority

Rob Baldwin, Chief Executive Officer, Lake Simcoe and Region Conservation Authority

(See Item E.3)

E.2

Presentation - 2024 to 2026 Budget - Toronto and Region Conservation Authority

John MacKenzie, Chief Executive Officer, Toronto and Region Conservation Authority

(See Item E.3)

E.3

2024 to 2026 Budget - Conservation Authorities

Report dated November 24, 2023 from the Commissioner of Finance recommending that:

1. Committee of the Whole recommends the budget as submitted for Conservation Authorities as follows:
   1. The 2024 operating budget and 2025 to 2026 operating outlook as summarized in Appendix A.
2. The recommended budget be consolidated by the Commissioner of Finance and Regional Treasurer for consideration by Council on December 21, 2023.

F.

York Regional Police

F.1

Presentation - 2024 to 2026 Budget - York Regional Police

Jim MacSween, Chief, York Regional Police

Jeffrey Channell, Executive Director, Financial Services and Administration

(See Item F.2)

F.2

2024 to 2026 Budget - York Regional Police

Report dated November 24, 2023 from the Commissioner of Finance recommending that: 

1. Committee of the Whole recommends the budget as submitted for York Regional Police as follows:
   1. The 2024 operating budget and 2025 to 2026 operating outlook as summarized in Appendix A.
   2. The 2024 capital expenditures and Capital Spending Authority, as summarized in Appendix B
2. Committee of the Whole consider recommending an increase to 2025 and 2026 operating outlook to accommodate additional staffing resources as endorsed by the York Regional Police Services Board and reflected in the York Regional Police budget presentation to Committee of the Whole.
3. The recommended budget be consolidated by the Commissioner of Finance and Regional Treasurer for consideration by Council on December 21, 2023.

G.

YorkNet Inc.

G.1

Presentation - 2024 to 2026 Budget - YorkNet Inc.

Laura Bradley, General Manager, York Telecom Network

(See Item G.2)

G.2

2024 to 2026 Budget - YorkNet

Report dated November 24, 2023 from the Commissioner of Finance recommending that: 

1. Committee of the Whole recommends the budget as submitted for YorkNet as follows:
   1. The 2024 operating budget and 2025 to 2026 operating outlook as summarized in Appendix A.
   2. The 2024 capital expenditures and Capital Spending Authority, as summarized in Appendix B.
2. The recommended budget be consolidated by the Commissioner of Finance and Regional Treasurer for consideration by Council on December 21, 2023.

H.

Corporate Management, Courts and Tribunal Services and Other Corporate Items

H.1

Presentation - 2024 to 2026 Budget - Corporate Management, Court and Tribunal Services and other Corporate Items

Erin Mahoney, Chief Administrative Officer

(See Item H.2)

H.2

2024 to 2026 Budget - Corporate Management, Court and Tribunal Services and Other Corporate Items

Report dated November 24, 2023 from the Commissioner of Finance recommending that: 

1. Committee of the Whole recommends the budget as submitted for Corporate Management, Court and Tribunal Services and other Corporate Items as follows:
   1. The 2024 operating budget and 2025 to 2026 operating outlook as summarized in Appendix A.
   2. The 2024 capital expenditures and Capital Spending Authority, as summarized in Appendix B.
2. The recommended budget be consolidated by the Commissioner of Finance and Regional Treasurer for consideration by Council on December 21, 2023.

OTHER ITEMS

I.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Del Duca

I.1

Communications

I.1.1

Contract Awards from July 1, 2023 to September 30, 2023

Memorandum dated November 24, 2023 from Laura Mirabella, Commissioner of Finance and Regional Treasurer

Recommendation: Receive

I.1.2

Yonge North Subway Extension Tunneling Contract - Request for Proposals (RFP)

Phil Verster, President and Chief Executive Officer, Metrolinx dated December 1, 2023

Recommendation: Receive

I.1.3

Comments regarding 2024 to 2026 Regional Budget

Communication dated December 5, 2023 from Jean-Francois Obregon

Recommendation: Receive

I.1.4

Town of East Gwillimbury - Appointment of an Alternate Member of Regional Council

Tara Lajevardi, Municipal Clerk/Director of Legislative Services, Town of East Gwillimbury dated December 6, 2023

Recommendation: Receive

I.1.5

Communication regarding Curated North Inc., 17, 19, 21, and 23 Morgan Avenue, Ontario Land Tribunal Appeals of the Official Plan and Zoning By-law Amendment Applications

Kimberley Kitteringham, City Clerk, City of Markham dated November 29, 2023

Recommendation: Receive and refer to staff

I.2

Reports

I.2.1

2024 Regional Fiscal Strategy

Report dated November 24, 2023 from the Commissioner of Finance recommending that: 

1. Council adopt the 2024 Fiscal Strategy outlined in this report.
2. Council affirm the 2024 Long-Term Debt Management Plan, shown as Attachment 1 to this report.
3. Council authorize contributions to the development charges reserve accounts equivalent to amounts not being collected as a result of provincial legislation (e.g. Bill 23) as follows:
   1. For shortfalls in collections for property tax supported services, from the Tax Levy Development Reserve.
   2. For shortfalls in collections for rate supported services, from the Rate Supported Development Reserve.
4. For the purposes of interpreting section 4.2 of the Development Charges Act, 1997, as amended, and associated regulations, Council direct staff that when considering a mixed-use building or structure developed by a non-profit corporation, as defined under the Development Charges Act, 1997, the residential portion of the building or structure be eligible for an exemption from development charges.
5. Council direct staff to accelerate a comprehensive, Region-wide update to the Region's 2022 Development Charges Bylaw to 2026 to help address funding challenges associated with accelerated growth expectations arising from local municipal housing targets.
6. Council direct staff, when reviewing servicing requests to accommodate unplanned or accelerated growth approved by the Province, to apply key principles shown on Table 3.
7. Council approve an amendment to the Reserve and Reserve Fund Policy to direct tax levy surplus first to the Tax Levy Development Reserve to fund the tax levy portion of development charge collection shortfalls resulting from Bill 23 exemptions, phase-ins, discounts, or the like, as shown on Table 5.
8. Council authorize annual contributions, as needed, from Water and Wastewater Rate Stabilization reserves to the Rate Supported Development Reserve to fund development charge collection shortfalls resulting from Bill 23 exemptions, phase-ins, discounts, or the like, starting in 2024.
9. Council authorize transfers, totalling $105 million, between reserve funds shown on Table 7.
10. Council endorse the proposed Roads Capital Acceleration Reserve repayment schedule shown on Table 6.
11. Council authorize a suspension of the $1 million annual contribution limit for the Courts Services Reserve, until such time as its reserve target of $5 million is reached.
12. Council authorize closing of the following reserves with any remaining balances transferred to the Debt Reduction Reserve:
    1. Cannabis Contingency Reserve
    2. Police – OMERS Reserve.
13. The Province be requested to permit upper-tier municipalities be eligible for funding under the Building Faster Fund.
14. Council authorize the Regional Solicitor to prepare and/or amend the necessary bylaws.

J.

Notice of Motion

K.

Other Business

L.

Private Session

L.1

Private Attachment 1 to Item I.1.1 - Contract Awards from July 1, 2023 to September 30, 2023 - Security of Property

Recommendation: Receive private attachment. Attachment remains private.

L.2

Private Attachment 1 to Item I.2.1 - 2024 Regional Fiscal Strategy - Solicitor Client-Privilege and Potential Litigation

Recommendation: Receive private attachment. Attachment remains private.

M.

Adjournment