Minutes

Housing York Inc. Board of Directors

Meeting #:
Date:	Wednesday, May 08, 2019
Time:	1:00 P.m. - 3:00 P.m.
Location:	Committee Room A 17250 Yonge Street, Newmarket

Directors:

• W. Emmerson,
• J. Heath,
• T. Mrakas,
• M. Quirk,
• J. Taylor,
• and T. Vegh

Staff:

• D. Balneaves,
• L. Bigioni,
• P. Casey,
• V. Chiefari,
• K. Chislett,
• C. Clark,
• L. Davies,
• R. Farrell,
• K. Hobbs,
• J. Hulton,
• C. Ibarra,
• S. Ibrahim,
• Dr. K. Kurji,
• L. Mirabella,
• Z. Phillips,
• R. Profitt,
• J. Scholten,
• M. Willson,
• and D. Wood

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A.

Call to Order

The Housing York Inc. Board meeting was called to order at 1:05 p.m. with Mayor Taylor in the Chair.

B.

Disclosures of Interest

None

C.

Approval of Minutes

C.1

Minutes of the Housing York Inc. Board Meeting held on March 6, 2019

• Moved by Mayor Mrakas
  Seconded by Regional Chair Emmerson

  That the Board confirm the Minutes of the March 6, 2019 meeting of the Board of Directors of Housing York Inc.

  Carried

D.

Presentations

D.1

Resident Inclusion Plan

• Moved by Regional Chair Emmerson
  Seconded by Mayor Mrakas

  That the Board receive the presentation by Kerry Hobbs, Director, Housing Operations, Community and Health Services and Lois Davies, Manager, Social Policy and Accessibility, Community and Health Services.

  (See Item G.1)

  Carried

D.2

The Smoke-Free Ontario Act, 2017

• Moved by Regional Chair Emmerson
  Seconded by Regional Councillor Heath

  That the Board receive the presentation by Vito Chiefari, Manager, Health Protection and Deborah Wood, Manager, Smoke-Free Ontario, Tobacco-Free Living, Public Health, Community and Health Services.

  Carried

E.

Deputations

E.1

Housing for Seniors and Others

• Moved by Regional Councillor Heath
  Seconded by Mayor Mrakas

  That the Board receive the deputation by Andy Langer, Co-Chair, Committee for an Age-Friendly Markham.

  Carried

F.

Communications

F.1

Housing Operations Activity Update

• Moved by Regional Chair Emmerson
  Seconded by Mayor Quirk

  That the Board receive the memorandum dated April 17, 2019 from Rick Farrell, General Manager, Housing York Inc.

  Carried

F.2

Housing York Inc. Director Resignation

• Moved by Regional Chair Emmerson
  Seconded by Mayor Quirk

  That the Board receive the communication dated April 9, 2019 from Regional Councillor Carmine Perrelli.

  Carried

G.

Reports

G.1

Resident Inclusion Plan for Housing York Inc.

• Moved by Regional Chair Emmerson
  Seconded by Mayor Mrakas

  That the Board adopt the following recommendation in the report dated April 17, 2019 from the General Manager, Housing York Inc.:

  1. The Board approve the Resident Inclusion Plan provided as Attachment 1.
  Carried

G.2

Quarterly Contract Awards - January 1, 2019 to March 31, 2019

• Moved by Regional Chair Emmerson
  Seconded by Mayor Mrakas

  That the Board adopt the following recommendation in the report dated April 17, 2019 from the General Manager and Chief Financial Officer, Housing York Inc.:

  1. The Board receive this report for information.
  Carried

G.3

Contract Award for Exterior Building Enhancements - Fairy Lake Gardens in the Town of Newmarket

• Moved by Regional Councillor Vegh
  Seconded by Mayor Mrakas

  That the Board adopt the following recommendation in the report dated April 17, 2019 from the General Manager, Housing York Inc.:

  1. The Housing York Inc. (HYI) Board approve award of Contract T-18-305 for exterior building enhancements at Fairy Lake Gardens, 468 Eagle Street, Town of Newmarket to Mekker Construction Ltd. o/a Zero Defects, for a total cost of $1,602,333.24 excluding HST.
  Carried

G.4

Updating Signing Authority for Housing York Inc.'s Third Party Service Providers

• Moved by Regional Councillor Heath
  Seconded by Regional Chair Emmerson

  That the Board adopt the following recommendations in the report dated April 17, 2019 from the General Manager and Chief Financial Officer, Housing York Inc.:

  1. The Board of Directors approve the TD Canada Trust Corporate Resolution to update Housing York Inc.’s signing officers on record (Attachment 1).
  2. The Board of Directors approve a Resolution of Directors from Worldsource Financial Management Inc. to name the officers authorized to execute documents on behalf of Housing York Inc. (Attachment 2).
  Carried

G.5

Housing York Inc. Telecommunications Policy Update

• Moved by Mayor Mrakas
  Seconded by Regional Councillor Vegh

  That the Board adopt the following recommendation in the report dated April 17, 2019 from the General Manager, Housing York Inc. recommending that:

  1. The Housing York Inc. (HYI) Board adopt the York Region policy for Telecommunications Installations on Regional Property, and its associated fee schedule (Attachment 1), to replace the 2010 Communications Installations Policy for HYI properties.
  Carried

H.

Other Business

None

I.

Private Session

The Board convened in Private Session at 2:21 p.m. to consider the following, with no report out.

I.1

Memorandum - Update - Genesis Place

J.

Adjournment

There being no further business, the Board adjourned at 2:24 p.m.

                                                           
Carol Clark
for Christopher Raynor, Secretary

                                                           
John Taylor
Chair