Minutes

Committee of the Whole

Meeting #:
Date:	Thursday, September 12, 2019
Time:	9:00 A.m. - 11:00 A.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Members:

• W. Emmerson,
• D. Barrow,
• M. Bevilacqua,
• J. DiPaola,
• M. Ferri,
• R. Grossi,
• V. Hackson,
• D. Hamilton,
• J. Heath,
• L. Jackson,
• J. Jones,
• J. Li,
• I. Lovatt,
• T. Mrakas,
• S. Pellegrini,
• C. Perrelli,
• M. Quirk,
• G. Rosati,
• F. Scarpitti,
• J. Taylor,
• and T. Vegh

Staff:

• D. Basso,
• K. Chislett,
• P. Freeman,
• J. Hulton,
• P. Jankowski,
• Dr. K. Kurji,
• B. Macgregor,
• E. Mahoney,
• L. Mirabella,
• C. Raynor,
• and M.F. Turner

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A.

Call to Order

Regional Chair Emmerson called the meeting to order at 9 a.m. and made the following remarks:

“I would like to begin today’s meeting by acknowledging that York Region extends over lands originally used and occupied by Indigenous Peoples, and on behalf of York Region, I would like to thank First Nations and the Métis for sharing this land.

I would also like to acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.”

B.

Disclosures of Interest

None

C.

Presentations

C.1

York Region's Partnership on Local Ontario Health Teams

• Committee of the Whole received the presentation by Katherine Chislett, Commissioner of Community and Health Services, and Arden Krystal, Chief Executive Officer, Southlake Regional Health Centre.

  (See Item G.2.3)

C.2

2019 Water and Wastewater Capacity Assignment to Support Growth

• Committee of the Whole received the presentation by Erin Mahoney, Commissioner of Environmental Services.

  (See Item F.2.1)

D.

Deputations

D.1

Ontario Water Works Association (OWWA) Award Presentation

• Nick Reid, Vice President, on behalf of OWWA, presented an award to the Environmental Services Department.

D.2

Canadian Society for Civil Engineering (CSCE) Award Presentation

• Peter Calcetas, Vice President Ontario Region and Anatasia Makeeva, Event Manager Toronto Section, on behalf of Canadian Society for Civil Engineering, presented an award to the Environmental Services Department and Data, Analytics and Visualization Services Branch.

D.3

Excellence Canada Award Presentation

• Catherine Neville, Vice President, on behalf of Excellence Canada, presented a certificate to York Region Public Health Branch.

D.4

Women's Support Network of York Region

• Committee of the Whole received the deputation from Jacqueline Benn-John on behalf of Women's Support Network of York Region.

E.

Transportation Services

E.1

Communications

E.1.1

South York Greenway Cycling and Pedestrian Corridor

• Committee of the Whole received the communication from Paul Jankowski, Commissioner of Transportation Services dated August 29, 2019.

E.1.2

Pedestrian and Cyclist Safety Measures Update

• Committee of the Whole received the communication from Paul Jankowski, Commissioner of Transportation Services dated August 29, 2019.

E.1.3

York Region Transit - Toronto Transit Commission Cross-Boundary PRESTO Solution

• Committee of the Whole received the communication from Paul Jankowski, Commissioner of Transportation Services dated August 29, 2019.

E.1.4

Highway 400-404 Connecting Link Update

• Committee of the Whole received the communication from Paul Jankowski, Commissioner of Transportation Services dated August 29, 2019.

E.2

Reports

E.2.1

York Region Transit Contract Strategy Update

• Committee of the Whole recommends adoption of the following recommendations in the report dated August 29, 2019 from the Commissioner of Transportation Services:

  1. Council approve changes to York Region’s 2008 Operating and Maintenance Contract Strategy, which includes:
     1. Reduction of operating and maintenance divisions from four to two
     2. Request for proposal weighting change from 50 technical and 50 financial points to 70 technical and 30 financial points
     3. Restriction to operations and maintenance contractors to hold one division at a time with the exception of a short-term contract transition period
     4. Consolidation of 20 performance measures into eight
  2. Council approve the extension of the North Division and Southwest Division Operations and Maintenance Contracts as follows:
     1. The North Division Contract extension with Tok Transit Limited be extended for a term of one year commencing May 1, 2020 and expiring on April 30, 2021, at cost not to exceed $15 million.
     2. The Southwest Division Contract extension with Transdev Services (Canada) Inc. be extended for a term of one year commencing on August 2, 2020 and expiring on August 1, 2021, at cost not to exceed $37 million.
  3. The Commissioner of Transportation Services be authorized to exercise the renewal options for each contract.

E.2.2

Software Licenses, Maintenance and Contract Renewals

• Committee of the Whole recommends adoption of the following recommendations in the report dated August 28, 2019 from the Commissioner of Transportation Services:

  1. Council authorize the extension of contracts with the current vendors listed in Private Attachment 1.
  2. The term and the associated costs of the contracts be authorized as outlined in Private Attachment 1.
  3. Commissioner of Transportation Services be authorized to execute the contracts with the vendors for up to five years, subject to the costs being within the annual approved budget, and satisfactory performance of services provided by the vendors.

F.

Environmental Services

F.1

Communications

F.1.1

2018 Annual Solid Waste Diversion Report

• Committee of the Whole received the communication from Erin Mahoney, Commissioner of Environmental Services dated August 28, 2019.

F.2

Reports

F.2.1

2019 Water and Wastewater Capacity Assignment to Support Growth

• Committee of the Whole recommends adoption of the following recommendations in the report dated August 29, 2019 from the Commissioner of Environmental Services, Commissioner of Corporate Services and Chief Planner:

  1. Council authorize assignment of water and wastewater servicing capacity of 108,638 persons to local municipalities to support forecasted growth to the end of 2026
  2. Council authorize staff to establish a reserve of 4,000 persons to support purpose-built rental housing initiatives, subject to area constraints
  3. To facilitate ongoing coordination and tracking of servicing capacity, local municipal partners continue to:
     • optimize distribution of servicing through the implementation of best practices for servicing capacity management outlined in Table 1 of this report
     • confirm details of servicing allocation on a semi-annual basis
     • participate in the Regional Long Term Water Conservation Strategy and Inflow and Infiltration Reduction Strategy, including participation in incentive programs to obtain as a minimum 10% additional servicing capacity
  4. The Regional Clerk circulate this report to the local municipalities.

G.

Community and Health Services

G.1

Communications

G.1.1

Social Housing Improvement Program Participation Update

• Committee of the Whole received the communication from Katherine Chislett, Commissioner of Community and Health Services dated September 12, 2019.

G.1.2

City of Richmond Hill Resolution - Age-Friendly Communities

• Committee of the Whole received the communication from Stephen Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dated July 4, 2019.

G.1.3

Proclamation Request - Alzheimer Society of York Region

• Committee of the Whole received the communication from Loren Freid, CEO, Alzheimer Society of York Region dated August 9, 2019 and recommends Council recognize September 21, 2019 as Dementia Friendly Day for World Alzheimer's Day.

G.1.4

Proclamation Request - United Way Greater Toronto

• Committee of the Whole received the communication from Daniele Zanotti, President and CEO, United Way Greater Toronto dated August 21, 2019 and recommends Council recognize September 17, 2019 as Show Your Local Love Day.

G.2

Reports

G.2.1

2018 Long-Term Care and Seniors Services Annual Performance Updates

• Committee of the Whole recommends adoption of the following recommendation in the report dated August 29, 2019 from the Commissioner of Community and Health Services:

  1. Council receive this report for information, and with regard to the 2018 Long-Term Care Performance Update (Attachment 1), to ensure Council’s compliance with the Long-Term Care Homes Act, 2007.

G.2.2

Submission to Provincial Government Consultation on its Planned Seniors Strategy

• Committee of the Whole recommends adoption of the following recommendation in the report dated August 29, 2019 from the Commissioner of Community and Health Services:

  1. Council endorse York Region’s submission to the province’s Seniors Strategy Consultation provided in Attachment 1.

G.2.3

York Region's Partnership on Local Ontario Health Teams

• Committee of the Whole recommends adoption of the following recommendations in the report dated August 29, 2019 from the Commissioner of Community and Health Services:

  1. Council approve York Region’s participation as a partner in the full application stage for the following two Ontario Health Teams:
     • Southlake Community Ontario Health Team
     • Eastern York Region and North Durham Ontario Health Team
  2. Council authorize the Commissioner of Community and Health Services to sign agreements related to York Region’s participation in Ontario Health Teams as deemed appropriate in the Commissioner’s discretion.
  3. The Regional Clerk forward this report to Southlake Regional Health Centre and Markham Stouffville Hospital.

G.2.4

York Region Accessibility Advisory Committee - June 26, 2019

• Committee of the Whole received the Minutes of the York Region Accessibility Advisory Committee dated June 26, 2019 and endorsed the following motion:

  1. The Committee recommended that the York Region Accessibility Advisory Committee host a meeting, inviting the local Accessibility Advisory Committees, to discuss accessibility standards and consistent universal designs.

Board of Health

G.3

Board of Health - Communications

G.3.1

Provincial Vision Screening Program

• Committee of the Whole received the communication from Dr. Karim Kurji, Medical Officer of Health dated August 29, 2019.

G.4

Board of Health - Reports

G.4.1

York Region Public Health's Opioid Action Plan

• Committee of the Whole recommends adoption of the following recommendation in the report dated August 29, 2019 from the Medical Officer of Health:

  1. The Regional Clerk share this Council Report and the Opioid Action Plan with all nine local municipalities.

H.

Notice of Motion

None

I.

Other Business

I.1

York Regional Police Chief Recognition

Regional Chair Emmerson congratulated Chief Eric Jolliffe, York Regional Police, on his 40th year in policing and thanked him for his continued work in leading York Regional Police.

I.2

Chief of Staff Recognition

Regional Chair Emmerson congratulated Lina Bigioni, Chief of Staff, for recently being appointed to the Board of Crime Stoppers and her continued work in making York Region a safe community.

I.3

Council Education Session - October 24, 2019

Regional Chair Emmerson noted an upcoming public Council Education Session on October 24, 2019 in Council Chambers beginning at 9 a.m. pertaining to building and envisioning complete communities.

I.4

YRRTC Board Meeting - September 19, 2019

Regional Chair Emmerson noted the York Region Rapid Transit Corporation (YRRTC) Board of Directors meeting originally scheduled for September 18, 2019 at 9 a.m. will now be held September 19, 2019 following the Committee of the Whole meeting.

I.5

Human Services Planning Board Appointment

Regional Chair Emmerson appointed Nation Cheong as the new representative for United Way Greater Toronto on the York Region Human Services Planning Board replacing Pedro Barata.

I.6

17150 Yonge Street Construction Update

Dino Basso, Commissioner of Corporate Services provided an update on progress of the new Regional building being constructed at 17150 Yonge Street, Newmarket noting the project remains on schedule and on budget.

J.

Private Session

Committee of the Whole did not resolve into private session and received the following in public session:

J.1

Private Attachment 1 to Item E.2.2 - Software Licenses, Maintenance and Contract Renewals - Security of Regional Property

K.

Adjournment

The Committee of the Whole meeting adjourned at 11:46 a.m.