Revised Agenda
Committee of the Whole

Thursday, February 08, 2024

9:00 A.m. - 4:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Presentations

D.1

2024 to 2027 Economic Development Action Plan

Jonathan Wheatle, Director, Economic Strategy, Planning and Economic Development

(See Item I.2.1)

E.

Deputations

​(Subject to the Committee granting deputant status.)

E.1

Refugee Response in York Region

Ariana Magliocco, Italian-Canadians for Black Lives

E.2

Ride for SickKids

Nella Figliano, Founder/Chair, Ride for SickKids

E.3

2024 to 2027 Economic Development Action Plan

Al Wilson, Executive Director, Workforce Planning Board of York Region

(See Item I.2.1)

F.

Public Works - Transportation Services

Chair – Mayor Mrakas
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

None

F.2

Reports

None

G.

Public Works - Environmental Services

Chair – Mayor West
Vice-Chair – Regional Councillor Li

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

None

G.2

Reports

None

H.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Canadian Public Health Week, April 1 to 7, 2024

Memorandum dated January 21, 2024 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

H.2

Reports

None

I.

Planning and Economic Development

Chair – Regional Councillor DiPaola
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

2024 to 2027 York Region Economic Development Action Plan

(See Item I.2.1)

I.1.1.1

York University

Jennifer MacLean, Assistant Vice President, Innovation & Research Partnerships, York University dated February 6, 2024

Recommendation: Receive

I.1.1.2

Seneca Polytechnic

Marianne Marando, Vice President, Academic and Students, Seneca Polytechnic dated February 6, 2024

Recommendation: Receive

I.2

Reports

I.2.1

2024 to 2027 Economic Development Action Plan

Report dated January 23, 2024 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council approve the 2024-2027 Economic Development Action Plan (Attachment 1).
2. Commissioner of Corporate Services be authorized to execute any agreements necessary, together with all such further ancillary documents that may be required, to implement the programs outlined in the 2024-2027 Economic Development Action Plan, on business terms satisfactory to the Commissioner of Corporate Services and in a form satisfactory to the Regional Solicitor.
3. 2024-2027 Economic Development Action Plan be circulated to local municipalities, local Chambers of Commerce and Boards of Trade, ventureLAB and Toronto Global.

I.2.2

Minutes - Housing Affordability Task Force Meeting - January 11, 2024

Recommendation: Receive

I.2.3

Minutes - Agriculture and Agri-Food Advisory Committee Meeting - January 24, 2024

Recommendation: Receive

J.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Del Duca

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

J.1

Communications

J.1.1

Participation in Ontario's 2024 Pre-Budget Consultation

Karen Redman, Chair, Region of Waterloo and Chair, Mayors and Regional Chairs of Ontario, received on January 30, 2024

Recommendation: Receive

J.2

Reports

J.2.1

Housing York Inc. – Corporate Governance and Mandate Review

Report dated January 25, 2024 from the Chief Administrative Officer recommending that:

1. Council receive the Final Governance Report for Housing York Inc. (Attachment 1), and the Final Mandate Report for Housing York Inc. (Attachment 2), both authored by consultant Dr. Richard LeBlanc and dated September 25, 2023
2. Staff be directed to:
   1. Regional Clerk and Regional Solicitor review recommended governance and mandate revisions, in consultation with the HYI Board 
   2. Review business and administrative improvements outlined in this report, and
   3. Report back to the HYI Board and Regional Council on the next steps to implement Dr. Leblanc’s recommendations.

J.2.2

Offsite Records Storage Services Contract

Report dated January 23, 2024 from the Commissioner of Corporate Services recommending that:

1. Council authorize the award of an approximately ten-year contract with Iron Mountain Canada for the provision of records storage services, pursuant to the Ontario Shared Services (OSS) Vendor of Record (VOR) agreement, expiring on July 27, 2034, at a total cost of $2,382,882.00, with the option to renew the contract for an additional term of up to five (5) years, contingent on the Province exercising the renewal option.
2. Council delegate authority to execute the renewal term of the contract to the Commissioner, Corporate Services.

K.

Notice of Motion

L.

Other Business

M.

Private Session

M.1

Source Separated Organics Waste Processing Contract Amendment - A position, plan, procedure, criteria or instruction to be applied to any negotiations

Recommendation: Adopt confidential recommendations. Report remains private.

M.2

Private Attachment 1 to Item J.2.2 - Offsite Records Storage Services Contract - Commercial or Financial Information Received in Confidence

Recommendation: Receive private attachment. Attachment remains private.

N.

Adjournment