Minutes

Committee of the Whole

Thursday, February 08, 2024

9:00 A.m. - 4:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Members:

• W. Emmerson, 
• G. Chan, 
• M. Chan, 
• N. Davison, 
• S. Del Duca, 
• J. DiPaola, 
• M. Ferri, 
• A. Ho, 
• L. Jackson, 
• B. Johns, 
• J. Jones, 
• J. Li, 
• I. Lovatt, 
• T. Mrakas, 
• S. Pellegrini, 
• M. Quirk, 
• M. G. Racco, 
• G. Rosati, 
• F. Scarpitti, 
• J. Taylor, 
• and T. Vegh 

Staff:

• D. Basso, 
• K. Chislett, 
• P. Freeman, 
• D. Kuzmyk, 
• E. Mahoney, 
• L. McDowell, 
• L. Mirabella, 
• Dr. B. Pakes, 
• and C. Raynor 

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A.

Call to Order

Regional Chair Emmerson called the meeting to order at 9 a.m.

B.

Land Acknowledgement

Regional Chair Emmerson made the following remarks:

"We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community."

C.

Disclosures of Interest

None

D.

Presentations

D.1

2024 to 2027 Economic Development Action Plan

Committee of the Whole received the presentation by Jonathan Wheatle, Director, Economic Strategy, Planning and Economic Development.

(See Item I.2.1)

E.

Deputations

E.1

Refugee Response in York Region

The deputation by Ariana Magliocco, Italian-Canadians for Black Lives was withdrawn.

E.2

Ride for SickKids

Committee of the Whole received the deputation by Nella Figliano, Founder/Chair, Ride for SickKids.

E.3

2024 to 2027 Economic Development Action Plan

Committee of the Whole received the deputation by Al Wilson, Executive Director, Workforce Planning Board of York Region.

(See Item I.2.1)

F.

Public Works - Transportation Services

F.1

Communications

None

F.2

Reports

None

G.

Public Works - Environmental Services

G.1

Communications

None

G.2

Reports

None

H.

Community and Health Services

H.1

Communications

H.1.1

Canadian Public Health Week, April 1 to 7, 2024

Committee of the Whole recommends receipt of the memorandum dated January 21, 2024 from Katherine Chislett, Commissioner of Community and Health Services.

H.2

Reports

None

I.

Planning and Economic Development

I.1

Communications

I.1.1

2024 to 2027 York Region Economic Development Action Plan

I.1.1.1

York University

Committee of the Whole recommends receipt of the correspondence from Jennifer MacLean, Assistant Vice President, Innovation & Research Partnerships, York University dated February 6, 2024.

(See Item I.2.1)

I.1.1.2

Seneca Polytechnic

Committee of the Whole recommends receipt of the correspondence from Marianne Marando, Vice President, Academic and Students, Seneca Polytechnic dated February 6, 2024,

(See Item I.2.1)

I.2

Reports

I.2.1

2024 to 2027 Economic Development Action Plan

Committee of the Whole recommends adoption of the following recommendations in the report dated January 23, 2024 from the Commissioner of Corporate Services and the Chief Planner:

1. Council approve the 2024-2027 Economic Development Action Plan (Attachment 1).
2. Commissioner of Corporate Services be authorized to execute any agreements necessary, together with all such further ancillary documents that may be required, to implement the programs outlined in the 2024-2027 Economic Development Action Plan, on business terms satisfactory to the Commissioner of Corporate Services and in a form satisfactory to the Regional Solicitor.
3. 2024-2027 Economic Development Action Plan be circulated to local municipalities, local Chambers of Commerce and Boards of Trade, ventureLAB and Toronto Global.

I.2.2

Minutes - Housing Affordability Task Force Meeting - January 11, 2024

Committee of the Whole recommends receipt of the Minutes of the Housing Affordability Task Force meeting held on January 11, 2024.

I.2.3

Minutes - Agriculture and Agri-Food Advisory Committee Meeting - January 24, 2024

Committee of the Whole recommends receipt of the Minutes of the Agriculture and Agri-Food Advisory Committee meeting held on January 24, 2024.

J.

Finance and Administration

J.1

Communications

J.1.1

Participation in Ontario's 2024 Pre-Budget Consultation

Committee of the Whole recommends receipt of the correspondence from Karen Redman, Chair, Region of Waterloo and Chair, Mayors and Regional Chairs of Ontario, received on January 30, 2024.

J.2

Reports

J.2.1

Housing York Inc. – Corporate Governance and Mandate Review

Committee of the Whole recommends adoption of the following recommendations in the report dated January 25, 2024 from the Chief Administrative Officer:

1. Council receive the Final Governance Report for Housing York Inc. (Attachment 1), and the Final Mandate Report for Housing York Inc. (Attachment 2), both authored by consultant Dr. Richard LeBlanc and dated September 25, 2023
2. Staff be directed to:
   1. Regional Clerk and Regional Solicitor review recommended governance and mandate revisions, in consultation with the HYI Board 
   2. Review business and administrative improvements outlined in this report, and
   3. Report back to the HYI Board and Regional Council on the next steps to implement Dr. Leblanc’s recommendations.

J.2.2

Offsite Records Storage Services Contract

Committee of the Whole recommends adoption of the following recommendations in the report dated January 23, 2024 from the Commissioner of Corporate Services:

1. Council authorize the award of an approximately ten-year contract with Iron Mountain Canada for the provision of records storage services, pursuant to the Ontario Shared Services (OSS) Vendor of Record (VOR) agreement, expiring on July 27, 2034, at a total cost of $2,382,882.00, with the option to renew the contract for an additional term of up to five (5) years, contingent on the Province exercising the renewal option.
2. Council delegate authority to execute the renewal term of the contract to the Commissioner, Corporate Services.

K.

Notice of Motion

None

L.

Other Business

L.1

Observances and Days of Significance

Regional Chair Emmerson noted the following observances and days of significance:

• Black History Month - February
• National White Cane Week - February 5 to 10
• Lunar New Year - February 10
• National Flag Day - February 15
• Canada's Agricultural Day - February 15
• Family Day - February 19

L.2

Canada's Best Employer

Regional Chair Emmerson advised that The Regional Municipality of York has, once again, been named on the Forbes list of Canada's Best Employers for 2024.

L.3

Fare Integration

Regional Chair Emmerson advised that the Government of Ontario will be launching "One Fare" on February 26, 2024, which is fare integration between York Region and the City of Toronto. More information can be found at YRT.ca.

L.4

National Summit on Auto Theft

Regional Chair Emmerson noted that York Regional Police Chief MacSween and others are in attendance at the National Summit on Auto Theft taking place in Ottawa today.

L.5

Seasonal Shelter in the Town of Georgina

Mayor Quirk thanked Katherine Chislett, Commissioner of Community and Health Services and her staff for their role, along with Inn from the Cold and Maple Hill Baptist Church, in the opening of a seasonal shelter in the Town of Georgina for those experiencing homelessness.

L.6

Grand Opening of Recreation Complex - Town of Georgina

Mayor Quirk announced the grand opening of a recreation complex in the Town of Georgina on March 2, 2024.

L.7

Greater Sudbury Councillor Missing

Regional Councillor Davison informed Committee of a Greater Sudbury Councillor, Michael Vagnini, who has been missing since January 27, 2024 and requested a letter be sent from Regional Council to Greater Sudbury Council in support of finding him safe and in good health.

M.

Private Session

Committee of the Whole did not resolve into Private Session.

M.1

Source Separated Organics Waste Processing Contract Amendment - A position, plan, procedure, criteria or instruction to be applied to any negotiations

Committee of the Whole recommends adoption of the confidential recommendations in the report dated January 23, 2024 from the Commissioner of Public Works. Report remains private.

M.2

Private Attachment 1 to Item J.2.2 - Offsite Records Storage Services Contract - Commercial or Financial Information Received in Confidence

Committee of the Whole recommends receipt of the private attachment. Attachment remains private.

N.

Adjournment

Committee of the Whole adjourned at 10:16 a.m.