Revised Agenda
Committee of the Whole

Thursday, May 14, 2020

9:00 A.m. - 11:00 A.m.

Electronic Meeting

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

2021 Budget Direction

Laura Mirabella, Commissioner of Finance and Regional Treasurer

(See Item I.2.2)

D.

Deputations in Writing

​(Subject to the Committee granting deputant status.)

None

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

York Region Transit 2019 Enforcement and Security Annual Report

Memorandum from Paul Jankowski, Commissioner of Transportation Services dated April 24, 2020

Recommendation: Receive

E.1.2

Greater Toronto Area West Transportation Corridor Update

Jean-Francois Obregon

Recommendation: Receive

(See Item E.2.1)

E.2

Reports

E.2.1

Greater Toronto Area West Transportation Corridor Update

Report dated April 30, 2020 from the Commissioner of Transportation Services and Chief Planner recommending that:

1. Council reiterate its position that the Ministry of Transportation develop, as part of the Environmental Assessment, a highway alignment that reduces impacts to existing and approved community areas in the North Kleinburg-Nashville Secondary Plan area.
2. Council request, as part of the Environmental Assessment, the Ministry of Transportation not preclude a future interchange at Pine Valley Drive and continue to explore an additional interchange north of the Teston Road interchange, to accommodate development of lands within Regional Official Plan Amendment 2, which are key planned future City of Vaughan communities.
3. The Regional Clerk circulate this report to the Minister of Transportation, Minister of Municipal Affairs and Housing, Members of Provincial Parliament within York Region, the Regions of Peel and Halton and the local municipalities.

E.2.2

Award of Consulting Engineering Services for Various Structure Replacements and Rehabilitations

Report dated April 24, 2020 from the Commissioner of Transportation Services recommending that:

1. Council approve the award of contract for consulting engineering services for various structural replacements and rehabilitations to GHD Limited, pursuant to Request for Proposal P-19-307, at a total cost of $2,165,148, excluding HST.
2. Council authorize the Commissioner of Transportation Services to execute the agreement on behalf of the Region.

E.2.3

Impacts of COVID-19 on Public Transit

Report dated April 28, 2020 from the Commissioner of Transportation Services recommending that:

1. Council support the efforts of associations such as the Large Urban Mayors’ Caucus of Ontario, Canadian Urban Transit Association and Ontario Public Transit Association, in their requests to the Federal and Provincial governments to help identify solutions to the challenges faced by public transit service providers due to COVID-19.
2. The Regional Clerk forward this report to the Minister of Transportation, Large Urban Mayors’ Caucus of Ontario, Mayors and Regional Chairs of Ontario, Association of Municipalities Ontario, Canadian Urban Transit Association and Ontario Public Transit Association.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

None

F.2

Reports

F.2.1

Three-Year Performance Report on Natural Gas Buying Strategy

Report dated April 23, 2020 from the Commissioner of Environmental Services recommending that:

1. Council receive this report for information.

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Update on Social Service Response to COVID-19 Global Pandemic

Memorandum from Katherine Chislett, Commissioner of Community and Health Services dated May 1, 2020

Recommendation: Receive

G.2

Reports

None

H.

Planning and Economic Development

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Municipal Comprehensive Review Update

Memorandum from Paul Freeman, Chief Planner dated May 1, 2020

Recommendation: Receive

H.2

Reports

None

I.

Finance and Administration

Chair – Mayor Barrow
Vice-Chair – Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Financial Impacts of COVID-19

Memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated May 12, 2020

Recommendation: Receive

I.2

Reports

I.2.1

2019 to 2023 Strategic Plan Year 1 (2019) Progress Report

Report dated May 14, 2020 from the Chief Administrative Officer recommending that:

1. The Regional Clerk circulate this report to local municipalities.

I.2.2

2021 Budget Direction

Report dated April 28, 2020 from the Commissioner of Finance recommending that:

1. Council endorse the proposed timeline for the development and approval of the 2021 budget, with 2021-2022 budget to be tabled with Council in February 2021, with consideration of approval in March 2021.

I.2.3

2020 Property Tax Ratios

Report dated May 14, 2020 from the Commissioner of Finance recommending that:

1. The property tax ratios for the 2020 taxation year be established as outlined in the table within the report.
2. Council approve a bylaw to implement the tax ratios using the notional property tax rate calculation adjustment for 2020.
3. Council authorize staff to conduct public consultations to help inform tax ratio recommendations for the next reassessment cycle which begins with the 2022 taxation year.
4. The Regional Clerk circulate this report to the local municipalities.

I.2.4

2020 Property Tax Rates

Report dated May 14, 2020 from the Commissioner of Finance recommending that:

1. Regional property tax rates for 2020 be established for the property classes outlined in the table within the report.
2. Local municipalities pay the final two instalments of their 2020 Regional property tax levy on or before September 30, 2020 and December 15, 2020.
3. Council defer any consideration to eliminate the discount to vacant and excess commercial and industrial land subclasses until the 2022 taxation year.
4. Council not adopt the new optional small-scale on-farm business subclass at this time.
5. Council approve a bylaw to give effect to these recommendations.
6. The Regional Clerk circulate this report to local municipalities.

I.2.5

2020 Property Tax Capping Report

Report dated April 20, 2020 from the Commissioner of Finance recommending that:

1. The Regional Treasurer be authorized to determine the percentage of property tax decreases to be withheld to fund the cost of capping reassessment-related tax increases in the commercial class for the 2020 taxation year.
2. The Regional Treasurer be authorized to fund the Region’s share of resulting shortfall from the Tax Stabilization Reserve, should the amount of property tax decreases available from any of the property classes, be insufficient to fund the capping requirement.
3. The Regional Clerk circulate the report to local municipalities.

I.2.6

2019 Accounts Receivable Write-off and Status Report

Report dated April 29, 2020 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

I.2.7

Contract Awards, including Renewals, Approvals, and Emergency Purchases - January 1, 2020 – March 31, 2020

Report dated April 29, 2020 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

I.2.8

Compensation for Expropriation - Rutherford Road from Peter Rupert Avenue to Bathurst Street - City of Vaughan

Report dated May 1, 2020 from the Commissioner of Corporate Services recommending that:

1. Council approve the Commissioner of Corporate Services to make offers of compensation to the owners of lands in the City of Vaughan, as set out in Attachment 1, which were acquired in accordance with the Expropriations Act (the “Act”).

I.2.9

Expropriation Settlement - Viva Bus Rapid Transit Corridor - 596, 625, and 776 Davis Drive - Town of Newmarket

Report dated May 1, 2020 from the Commissioner of Corporate Services recommending that:

1. Council authorize the settlement of all claims pursuant to the Expropriations Act, for 596, 625, and 776 Davis Drive as described in Attachment 1, for the construction of the bus rapid transit corridor on Davis Drive in the Town of Newmarket.
2. The Commissioner of Corporate Services be authorized to execute the Minutes of Settlement and all necessary documentation to complete the transaction in accordance with the Minutes of Settlement.

J.

Notice of Motion

J.1

Thermal Temperature Detection and Data Retention for York Region

Notice of Motion from Regional Councillor Jones received on May 13, 2020.  This item will be considered as a Motion at Committee of the Whole on June 11, 2020.

K.

Other Business

K.1

Proposed Changes to Council and Committee Meeting Dates for Balance of 2020

K.2

COVID-19 Update from Dr. Kurji, York Region Medical Officer of Health

K.3

National Nurses Week

K.4

National Public Works Week

K.5

Paramedic Services Week

L.

Private Session

​Motion to resolve into Private Session to consider the following:

L.1

Disposition of Overdue POA Fines - Solicitor-Client Privilege

L.2

Private Attachment 1 to Item I.2.8 - Compensation for Expropriation - Rutherford Road from Peter Rupert Avenue to Bathurst Street - City of Vaughan - Land Acquisition

L.3

Private Attachment 1 to Item I.2.9 - Expropriation Settlement - Viva Bus Rapid Transit Corridor - 596, 625, and 776 Davis Drive - Town of Newmarket - Litigation

M.

Adjournment