Minutes

Committee of the Whole

Thursday, February 06, 2020

9:00 A.m. - 12:00 P.m.

Council Chambers

17250 Yonge Street, Newmarket

Members:

• W. Emmerson,
• D. Barrow,
• M. Bevilacqua,
• J. DiPaola,
• M. Ferri,
• R. Grossi,
• V. Hackson,
• D. Hamilton,
• J. Heath,
• L. Jackson,
• J. Jones,
• J. Li,
• I. Lovatt,
• T. Mrakas,
• S. Pellegrini,
• C. Perrelli,
• M. Quirk,
• G. Rosati,
• J. Taylor,
• and T. Vegh

Staff:

• S. Alibhai,
• K. Chislett,
• P. Freeman,
• Dr. K. Kurji,
• S. Love,
• B. Macgregor,
• E. Mahoney,
• L. Mirabella,
• C. Raynor,
• M. Shatil,
• and M.F. Turner

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A.

Call to Order

Regional Chair Emmerson called the meeting to order at 9:01 a.m. and made the following remarks:

“We acknowledge the land we are meeting on today is the traditional territory of many First Nations, including the Chippewas of Georgina Island and the Mississaugas of the Credit.

These lands are now home to many diverse Indigenous peoples.

We also acknowledge that York Region falls under Treaty 13 with the Mississaugas of the Credit and the Williams Treaties with several Mississauga and Chippewas First Nations.”

B.

Disclosures of Interest

None

C.

Presentations

C.1

Mandated Review of Regional Council Composition

Committee of the Whole received the presentation by Bruce Macgregor, Chief Administrative Officer.

D.

Deputations

D.1

2019 Annual Tourism Update

Committee of the Whole received the deputation by Sergei Petrov, Executive Director, York Region Arts Council.

E.

Transportation Services

E.1

Communications

E.1.1

City of Vaughan Resolution - Yonge Street Subway (Langstaff/Richmond Hill Growth Area Highway 407/Yonge Street Subway Extension)

Committee of the Whole received the communication from Todd Coles, City Clerk, City of Vaughan dated December 20, 2019.

E.1.2

Township of King Resolution - GTA West Transportation Corridor Technically Preferred Route

Committee of the Whole received the communication from Kathryn Moyle, Township Clerk, King Township dated January 28, 2020.

E.2

Reports

E.2.1

Amendment to Agreement for Consultant Services - Major Mackenzie Drive Road Improvements - Jane Street to Keele Street, City of Vaughan

Committee of the Whole recommends adoption of the following recommendations in the report dated January 27, 2020 from the Commissioner of Transportation Services:

1. Council approve an amendment to the agreement between the Region and HDR Corporation for engineering consultant services for improvements to Major Mackenzie Drive (Y.R. 25) from Jane Street (Y.R. 55) to Keele Street (Y.R. 6) to increase the contract price from $1,259,338.00 to $1,956,780.00, excluding HST.
2. Council approve an increase in total 2020 budgeted expenditures of $697,442 and an increase in 2020 project Capital Spending Authority of $697,442 for engineering consultant services for Major Mackenzie Drive improvements, from Jane Street to Keele Street. The increase in 2020 project Capital Spending Authority would be offset from within the 2020 Capital Spending Authority for Transportation Services.

F.

Environmental Services

F.1

Communications

None

F.2

Reports

F.2.1

Source Separated Organic Waste Processing Contract Extensions

Committee of the Whole recommends adoption of the following recommendations in the report dated January 24, 2020 from the Commissioner of Environmental Services:

1. Council authorize the Commissioner of Environmental Services to execute two year renewal options in the existing service agreements with Renewi Canada and GFL Environmental to provide haulage and processing of source separated organic waste (SSO) from June 30, 2020 to June 30, 2022.
2. Council authorize increases to the total value of the Renewi Canada and GFL Environmental contracts as follows:
   1. Renewi Canada contract shall be increased by $16,588,000, from $90,020,250 to $106,608,250, excluding taxes, for haulage and processing of up to 58,000 tonnes of SSO per year during the two year renewal period.
   2. GFL Environmental contract shall be increased by $12,571,000, from $39,499,583 to $52,070,583, excluding taxes, for the following:
      1. $1,511,000, excluding taxes, for continued haulage and processing of up to 35,000 tonnes per year for the balance of the current contract term ending June 30, 2020; and,
      2. $11,060,000, excluding taxes, for haulage and processing of up to 35,000 tonnes per year during the two year renewal period.
3. Council authorize the Regional Chairman to send a letter to the Minister of the Environment, Conservation and Parks advocating for expedited SSO processing facility approvals.

G.

Community and Health Services

G.1

Communications

None

G.2

Reports

None

H.

Planning and Economic Development

H.1

Communications

H.1.1

Municipal Comprehensive Review Update and Major Transit Station Area Delineation

Committee of the Whole received the communication from Haiqing Xu, Director, Development Services, Town of Whitchurch-Stouffville dated January 28, 2020.

H.2

Reports

H.2.1

2019 Annual Tourism Update

Committee of the Whole recommends adoption of the following recommendations in the report dated January 27, 2020 from the Commissioner of Corporate Services and Chief Planner:

1. Council receive the 2019 Annual Tourism Update report for information.

H.2.2

2019 Employment and Industry Report

Committee of the Whole recommends adoption of the following recommendations in the report dated January 27, 2020 from the Commissioner of Corporate Services and Chief Planner:

1. The York Region 2019 Employment and Industry Report (Attachment 1) be circulated by the Regional Clerk to local municipalities, local chambers of commerce, boards of trade, the Workforce Planning Board and Toronto Global.

H.2.3

York Region Agriculture and Agri-Food Advisory Committee Meeting - January 29, 2020

Committee of the Whole recommends receipt of the Minutes of the York Region Planning Advisory Committee meeting dated January 29, 2020.

I.

Finance and Administration

I.1

Communications

I.1.1

Ministry of Municipal Affairs and Housing - Regional Council Composition

Committee of the Whole received the communication from Steve Clark, Minister of Municipal Affairs and Housing dated January 5, 2020.

(See Item I.2.1)

I.1.2

City of Richmond Hill Resolution - Regional Consolidation of Fire Services

Committtee of the Whole received the communication from Stephen Huycke, City Clerk, City of Richmond Hill dated January 23, 2020.

(See Item J.1)

I.2

Reports

I.2.1

Mandated Review of Regional Council Composition

Committee of the Whole recommends adoption of the following recommendations, as amended, in the report dated January 27, 2020 from the Chief Administrative Officer:

1. Council approve the timelines to complete the legislated review of Council composition as detailed in Attachment 1.
2. Regional Council consider the following scenarios at its February 27 meeting:

   • Option 1 – Remove one member representing City of Markham

   • Option 2 – Remove three members representing Town of Georgina, City of Markham and Town of Newmarket

   • Option 3 – Add one member representing City of Vaughan

   • Option 4 – Add five members representing Town of Aurora, Town of East Gwillimbury, Township of King, City of Vaughan and Town of Whitchurch-Stouffville

3. Staff provide additional information related to the Regional Chair position: direct election, requiring the Chair to also be an elected member of a local Council and status quo.

4. The Regional Clerk circulate this report to the local municipalities.

I.2.2

Potential Development Charge Bylaw Amendment and Interest Policy - Bill 108, More Homes, More Choice Act, 2019

Committee of the Whole recommends adoption of the following recommendations in the report dated January 24, 2020 from the Commissioner of Finance:

1. Council approve the charging of interest pursuant to sections 26.1 and 26.2 of the Development Charges Act, 1997:
   1. Effective as at January 1, 2020
   2. At a rate of 5% compounded annually
   3. Notwithstanding Recommendation 1b, a rate of 0% be used for payments under section 26.1, beginning at building permit, for developments that have taken advantage of a Regional development charge incentive and/or relief, current or future
2. Council approve the policy in Attachment 1, to administer the charging of interest in Recommendation 1
3. Council delegate authority to the Commissioner of Finance to schedule and give notice for a public meeting(s) required by the Development Charges Act, 1997
4. The Regional Clerk circulate this report to the local municipalities and to the Building Industry and Land Development Association – York Chapter (BILD).

I.2.3

Approval to Expropriate - West Vaughan Sewage Servicing Project - 6666 Rutherford Road - City of Vaughan

Committee of the Whole recommends adoption of the following recommendations in the report dated January 27, 2020 from the Commissioner of Corporate Services:

1. Council receive and consider the Inquiry Officer’s report from the Hearing of Necessity, shown in Attachment 3, which found the taking of the lands set out in Attachment 1 to be fair, sound and reasonably necessary for the West Vaughan Sewage Servicing Project.
2. Council, as approving authority, approve the expropriation of the lands set out in Attachment 1 for the construction of the West Vaughan Sewage Servicing Project, in the City of Vaughan, and adopt the reasons for the approval set out in Attachment 4.
3. The Commissioner of Corporate Services be authorized to execute and serve any notices required under the Expropriations Act (the “Act”).
4. Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

I.2.4

Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville

Committee of the Whole recommends adoption of the following recommendations in the report dated January 27, 2020 from the Commissioner of Corporate Services:

1. Council authorize the disposition of land that has been deemed surplus to Regional requirements in the Town of Whitchurch-Stouffville, as set out in Attachment 1.
2. The Commissioner of Corporate Services be authorized to execute the agreement of purchase and sale and all necessary documents to complete the transaction.
3. Staff report back to Council with the final sale price once the transaction is completed.

J.

Motions

J.1

Regional Fire Service

Committee of the Whole recommends adoption of the following motion:

WHEREAS the consolidation of Aurora and Newmarket fire services into Central York Fire Service has resulted in efficiencies through enhanced levels of fire service and cost efficiencies;

WHEREAS a Regional Fire Service may achieve further operating efficiencies, improved department structure, increased service level(s), and cost avoidance opportunities;

BE IT RESOLVED THAT the Regional Clerk share this motion with local municipal Councils requesting a resolution by May 29, 2020 indicating whether they support proceeding with a study on the potential creation of a Regional Fire Service.

J.2

Regional Council Composition Review

The motion from Mayor Mrakas to reduce the size of Council from 21 members (11 Regional Councillors, 9 Mayors and 1 Regional Chair) to 10 members (9 Mayors and 1 Regional Chair) was defeated.

K.

Notice of Motion

None

L.

Other Business

L.1

Black History Month

Regional Chair Emmerson noted February is Black History Month, which is an opportunity to honour the legacy and celebrate the many achievements and contributions of Black Canadians who have done so much to make Canada a culturally diverse, compassionate and prosperous nation.

L.2

National Agriculture Day

Regional Chair Emmerson noted February 11, 2020 is National Agriculture Day, which is an opportunity to celebrate Canadian food and the people who produce it. With York Region home to more than 700 farm-based businesses and more than 270 food and beverage manufacturers, agriculture plays a vital role in our economic prosperity. Chairman Emmerson encouraged residents and Council to support the local agriculture sector by cooking fresh and shopping for locally grown and produced products.

L.3

Coronavirus Update

Regional Chair Emmerson advised that Public Health is closely monitoring the emerging novel coronavirus (2019-nCoV) situation in collaboration with provincial and national health agencies and receives regular updates as the situation evolves. In addition, public health is working closely with hospitals and community health care providers to keep them informed on the evolving situation and ensure reporting and management of any suspect cases. He indicated that for more information, people should visit york.ca/coronavirus.

L.4

Council Education Session - March 5, 2020

Regional Chair Emmerson reminded members that there will be a Council Education Session on March 5, 2020 on the Municipal Comprehensive Review process related to land needs assessment and planning for employment.

M.

Private Session

Committee of the Whole did not resolve into private session and received the following in public session:

M.1

Private Attachment 1 to Item I.2.4 - Disposition of Land - Main Street and Ninth Line - Town of Whitchurch-Stouffville - Land Disposition

N.

Adjournment

Committee of the Whole adjourned at 12:21 p.m.