Minutes

Committee of the Whole

Meeting #:
Date:	Thursday, April 04, 2019
Time:	9:00 A.m. - 1:00 P.m.
Location:	Council Chambers 17250 Yonge Street, Newmarket

Members:

• W. Emmerson,
• M. Bevilacqua,
• J. DiPaola,
• M. Ferri,
• R. Grossi,
• V. Hackson,
• D. Hamilton,
• J. Heath,
• L. Jackson,
• J. Jones,
• J. Li,
• I. Lovatt,
• T. Mrakas,
• S. Pellegrini,
• C. Perrelli,
• M. Quirk,
• G. Rosati,
• F. Scarpitti,
• J. Taylor,
• and T. Vegh

Staff:

• D. Basso,
• K. Chislett,
• P. Freeman,
• P. Jankowski,
• Dr. K. Kurji,
• D. Kuzmyk,
• B. Macgregor,
• E. Mahoney,
• L. Mirabella,
• C. Raynor,
• and M.F. Turner

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A.

Call to Order

Regional Chair Emmerson called the meeting to order at 9 a.m. and made the following remarks:

“I would like to begin today’s meeting by acknowledging that York Region extends over lands originally used and occupied by Indigenous Peoples, and on behalf of York Region, I would like to thank First Nations and the Métis for sharing this land.

I would also like to acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.”

B.

Disclosures of Interest

None

C.

Presentations

C.1

Transportation Services Capital Infrastructure Status Update

• Committee of the Whole received the presentation by Salim Alibhai, Director of Capital Planning and Delivery, Transportation Services.

  (See also Item E.2.1.)

C.2

It's in Our Nature: Management Plan for the York Regional Forest 2019 - 2038

• Committee of the Whole received the presentation by Ian Buchanan, Manager of Natural Heritage and Forestry Services, Environmental Services, and James Lane, Program Manager, Green Infrastructure, Environmental Services.

  (See also Item F.2.1.)

C.3

I Count, I'm Not Just A Number - York Region's 2018 Homeless Count

• Committee of the Whole received the presentation by Cordelia Abankwa, General Manager of Social Services, Community and Health Services.

  (See also Item G.2.1.)

C.4

2018 Paramedic Response Time Performance Plan Final Results

• Committee of the Whole received the presentation by Chris Spearen, Acting Chief and General Manager of Paramedic and Seniors Services, Community and Health Services.

  (See also item G.2.2.)

D.

Deputations

D.1

Ontario Public Works Association (OPWA) Awards Presentation

• Committee of the Whole received the deputation from Michelle Albert, Former President, Ontario Public Works Association.

D.2

I Count, I'm Not Just a Number - A Profile of Homelessness in York Region

• Committee of the Whole received the deputation from Clovis Grant on behalf of 360 Kids.

  (See also Items C.3. and G.2.1.)

D.3

I Count, I'm Not Just a Number - A Profile of Homelessness in York Region

• Committee of the Whole received the deputation from Betty Palantzas.

  (See also Items C.3. and G.2.1.)

D.4

I Count, I'm Not Just a Number - A Profile of Homelessness in York Region

• Committee of the Whole received the deputation from Pedro Barata on behalf of United Way Greater Toronto.

  (See also Items C.3. and G.2.1.)

Committee of the Whole recessed at 12:23 p.m. and resumed at 1:15 p.m.

E.

Transportation Services

E.1

Communications

E.1.1

National Public Works Week May 19 to 25, 2019

• Committee of the Whole received the communication from Paul Jankowski, Commissioner of Transportation Services and Erin Mahoney, Commissioner of Environmental Services dated March 21, 2019.

E.1.2

School Bus Cameras

E.1.2.1

Town of Newmarket

• Committee of the Whole recommends receipt of the communication from Kiran Saini, Acting Director of Legislative Services/Town Clerk, Town of Newmarket dated March 11, 2019 and that it be referred to staff for a future report including information related to the process, roles and timelines.  

E.1.2.2

Town of East Gwillimbury

• Committee of the Whole received the communication from Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury dated March 21, 2019.

E.1.3

Steeles Avenue East Widening Update - City of Markham

• Committee of the Whole received the communication from Kimberley Kitteringham, City Clerk, City of Markham dated March 27, 2019.

E.2

Reports

E.2.1

Transportation Services Capital Infrastructure Status Update

• Committee of the Whole recommends adoption of the following recommendation in the report dated March 22, 2019 from the Commissioner of Transportation Services:

  1. The Regional Clerk circulate this report to the local municipalities.

  (See also Item C.1.)

E.2.2

2019 Speed Limit Revisions

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Transportation Services:

  1. Existing speed limits on Regional roads listed in Table 1 of this report be revised as detailed.
  2. The Regional Clerk circulate this report to the Clerks of the Towns of East Gwillimbury, Georgina, Newmarket and Richmond Hill, Township of King and Chief of York Regional Police.
  3. The Regional Solicitor prepare the necessary bylaws.

E.2.3

Amendments to Agreements for Design of Improvements - Major Mackenzie Drive - Proposed Highway 427 Terminus to Highway 400 - City of Vaughan

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Transportation Services:

  1. Council approve an amendment to the agreement between the Region and AECOM Canada Inc. for the design of improvements to Major Mackenzie Drive (Y.R. 25) from the proposed Highway 427 terminus to Islington Avenue (Y.R. 17), to increase the contract price, within the Capital Spending Authority for this project, from $2,579,810 to $2,970,382, excluding HST, as a result of additional services required during the construction of the project.
  2. Council approve an amendment to the agreement between the Region and HDR Corporation for design of improvements to Major Mackenzie Drive (Y.R. 25) from Islington Avenue (Y.R. 17) to Highway 400, to increase the contract price, within the Capital Spending Authority for this project, from $3,065,779 to $3,353,261, excluding HST, as a result of additional services required during the construction of the project.

E.2.4

Agreements with Canadian Pacific Railway for Rail Grade Separation - Highway 27 South of Rutherford Road - City of Vaughan

• Committee of the Whole recommends adoption of the following recommendation in the report dated March 20, 2019 from the Commissioner of Transportation Services:

  1. Council authorize entering into agreements with Canadian Pacific Railway for the structure replacement and long-term maintenance of the road-rail grade separation on Highway 27 (Y.R.27), south of Rutherford Road (Y.R.73) in the City of Vaughan, in accordance with the principles outlined in Attachment 1.

F.

Environmental Services

F.1

Communications

None

F.2

Reports

F.2.1

It's in Our Nature: Management Plan for the York Regional Forest 2019 - 2038

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 22, 2019 from the Commissioner of Environmental Services:

  1. Council approve "It's in Our Nature: Management Plan for the York Regional Forest 2019 - 2038".
  2. Council approve the fees for permitted activities in the York Regional Forest, as set out in Attachment 3 and authorize Schedule A of the fees and charges bylaw (Bylaw 2010-15) to be amended to implement these fees.
  3. The Regional Clerk circulate this report to the Clerks of the local municipalities and local Conservation Authorities for information.

  (See also Item C.2.)

F.2.2

Direct Purchase of Sanitary Sewer Flow Monitoring Devices for the Inflow and Infiltration Reduction Program

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 22, 2019 from the Commissioner of Environmental Services:

  1. Council authorize the direct purchase of sanitary sewer flow monitoring devices, associated equipment and replacement parts for the Inflow and Infiltration Reduction Program to ADS Environmental Technologies Inc. (ADS), pursuant to the provisions of the Purchasing Bylaw, for a term of five years commencing on June 1, 2019 and ending on May 21, 2024 at an upset limit cost of $866,776.10, excluding HST.
  2. Council authorize the Commissioner of Environmental Services to execute the necessary agreements.

F.2.3

Software Licenses, Maintenance and Contract Renewals

• Committee of the Whole recommends adoption of the following recommendation in the report dated March 22, 2019 from the Commissioner of Environmental Services:

  1. Council authorize the Region to enter into agreements with the vendors listed in Private Attachments 1 and 2, and the Commissioner of Environmental Services be authorized to execute agreements with these vendors and renew them on an annual basis, for up to five years, subject to the costs being within the annual approved budget, and satisfactory performance of services by the vendors.

G.

Community and Health Services

G.1

Communications

None

G.2

Reports

G.2.1

I Count, I'm Not Just A Number - A Profile of Homelessness in York Region

• Committee of the Whole recommends adoption of the following recommendation in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. The Regional Clerk circulate this report to United Way Greater Toronto, Ministry of Municipal Affairs and Housing and the local municipalities for their information.

  (See also Item C.3.)

G.2.2

2018 Paramedic Response Time Performance Plan Final Results

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. The Regional Clerk circulate this report to the Clerks of the local municipalities for their information.
  2. The Regional Chair write to the Minister of Health and Long-Term Care requesting the Ministry move quickly to modernize the technology in the Georgian Central Ambulance Communication Centre for improved efficiency of call handling and paramedic services responses.

  (See also Item C.4.)

   

G.2.3

Vector-Borne Disease Program 2018/2019 Annual Update

• Committee of the Whole recommends adoption of the following recommendation in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. The Regional Clerk circulate this report to the Clerks of the local municipalities for their information.

G.2.4

Donation of Decommissioned Paramedic Services Ambulances for 2019

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. Council approve the request for the donation of a decommissioned ambulance received from the Access Centre, on behalf of the David Fagarlee Medical Centre in Agago County, Uganda.
  2. Council approve the request for the donation of a decommissioned ambulance received from the Friends of Ecuador for the Hospital Vozandes des Oriente in Quito, Ecuador.

G.2.5

Reinstatement of Specific Mandate Designation for Crescent Village Housing Corporation

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. Council reinstate a mandate to restrict occupancy of rent-geared-to-income units at Crescent Village Housing Corporation to applicant households who are members of the Ja'Fari Islamic Community.
  2. The Commissioner of Community and Health Services be authorized to enter into an agreement with Crescent Village Housing Corporation that meets the following conditions for a specific mandate designation:                                                     
     1. Inclusion of a written legal opinion addressing the issues raised in the Ontario Human Rights Code Section 14 or Section 18 and states that the housing provider falls within the exemptions contained within either of those sections, and complies with the policies of the Ontario Human Rights Commission.
     2. Definition of the population to be served,
     3. Indemnification of the Region with respect to any costs the Region may incur as a result of any litigation related to the specific mandate designation.
     4. Acknowledgement that all rent-geared-to-income units will continue to be filled through the Region's subsidized housing wait list process in accordance with the Housing Services Act, 2011 and its associated regulations as well as the Region's program instructions.
     5. Inclusion of a provision that the Region reserves the right to unilaterally change or terminate the mandate should the results of an evaluation indicate that it is prudent to do so.

G.2.6

Direct Purchase from Findhelp Information Services to Create a Data Inventory of Human Services in York Region

• Committee of the Whole recommends adoption of the following recommendations in the report dated March 21, 2019 from the Commissioner of Community and Health Services:

  1. Council authorize the purchase of data and web Services from Findhelp Information Services pursuant to the direct purchase provisions of the Purchasing Bylaw, for a term not to exceed five years, at a total cost not to exceed $444,050 excluding HST.
  2. Council authorize the Commissioner of Community and Health Services to negotiate and execute the necessary agreements.

H.

Notice of Motion

None

I.

Other Business

I.1

Council Code of Conduct

Regional Chair Emmerson announced that a revised draft Council Code of Conduct will be presented at the April 11, 2019 Committee of the Whole meeting before being considered for approval at the April 18, 2019 Regional Council meeting.

I.2

Governance Task Force - April 18, 2019

Regional Chair Emmerson reminded Members of Committee of the next Governance Task Force meeting to be held immediately following Regional Council on April 18, 2019.

I.3

Additional Council Meeting - April 25, 2019

Regional Chair Emmerson announced a Council Meeting to discuss the Roads Acceleration Reserve and options for funding to be held on April 25, 2019 starting at 9 a.m. in Council Chambers.

J.

Private Session

Committee of the Whole received the following in public session:

J.1

Private Attachment 1 to Item F.2.3. - Software Licenses, Maintenance and Contract Renewals - Security of Regional Property

J.2

Private Attachment 2 to Item F.2.3. - Software Licenses, Maintenance and Contract Renewals - Security of Regional Property

K.

Adjournment

The Committee of the Whole meeting adjourned at 1:28 p.m.