Revised Agenda
Committee of the Whole

Thursday, November 05, 2020

9:00 A.m. - 3:00 P.m.

Electronic Meeting

Quorum: 11

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A.

Call to Order

B.

Disclosures of Interest

C.

Presentations

C.1

COVID-19 Update

Dr. Karim Kurji, Medical Officer of Health

D.

Deputations

​(Subject to the Committee granting deputant status.)

D.1

Lou Fruitman Reena Residence - Rent Supplements

Bryan Keshen, Chief Executive Officer, Reena

(See Item G.2.3)

D.2

Re-opening of Businesses

Marina Imperio, 9Round, Representing Small Business Owners in the Fitness Industry 

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

City of Vaughan Resolution - GTA West Transportation Corridor Route Planning and Environmental Assessment Study - Update and Announcement of Preferred Route

Todd Coles, City Clerk, City of Vaughan dated October 20, 2020

Recommendation: Receive

E.1.2

Automated Speed Enforcement Update

Memorandum from Paul Jankowski, Commissioner of Transportation Services dated October 16, 2020

Recommendation: Receive

E.2

Reports

E.2.1

Royal Orchard Boulevard Ramps at Bayview Avenue - City of Markham

Report dated October 16, 2020 from the Commissioner of Transportation Services recommending that:

1. Council agree to transfer the jurisdiction of the Royal Orchard Boulevard ramps at Bayview Avenue to the City of Markham conditional on the lands remaining designated public highway and/or other municipal use and subject to City of Markham directing any compensation back to the Region that may be received from future disposal of any portion of the lands.
2. The Regional Solicitor prepares the necessary bylaws.
3. The Regional Clerk circulates this report to the City of Markham.

E.2.2

2020 Traveller Safety Report

Report dated October 16, 2020 from the Commissioner of Transportation Services recommending that:

1. Council receive this report for information.

E.2.3

Award of York Region Transit West-North Division Operations and Maintenance Contract

Report dated October 27, 2020 from the Commissioner of Transportation Services recommending that:

1. Council approve the award of the contract for transit operations and maintenance of the West-North Transit Division to TOK Transit Limited, pursuant to Request for Proposal P-20-50.
2. The Region enter into an agreement with TOK Transit Limited to deliver services described in Request for Proposal P-20-50, for a term of seven years, commencing May 1, 2021, and expiring on August 1, 2028, with an option for the Region to renew for an additional term of up to three years, based on the contractor’s performance during the initial contract term.
3. The Region pay the contractor a total estimated cost for the seven-year term of $398,791,804, excluding HST, with the amount payable to the contractor in each year based on planned estimated billable hours and subject to Council budget approval.
4. Council authorize the Commissioner of Transportation Services to execute the agreement on behalf of the Region, including the option to renew the contract as specified above, subject to contractor meeting performance targets identified in the contract throughout the initial term.

E.2.4

Lane Designation Bylaw Update - E-Bikes and E-Scooters

Report dated November 2, 2020 from the Commissioner of Transportation Services recommending that:

1. Council approve an amendment to the lane designation bylaw to include E-Bikes, in accordance with Ontario Highway Traffic Act Regulation 369/09.
2. Council approve an amendment to the lane designation bylaw to include E-Scooters, in accordance with Ontario Highway Traffic Act Regulation 389/19.
3. The Regional Solicitor prepare the necessary bylaws.
4. The Regional Clerk circulate this report to the local municipalities.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

F.1.1

Request for Emergency Extension of Full Municipal Services to Gormley

Kristina Soolepp, Council Coordinator, Town of Whitchurch-Stouffville dated October 22, 2020

Recommendation: Receive and refer to staff

F.1.2

Request for Emergency Extension of Full Municipal Services to Gormley

Stephen M.A. Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dated October 29, 2020

Recommendation: Receive and refer to staff

F.2

Reports

F.2.1

2020 Street Tree Health and Performance Update

Report dated October 15, 2020 from the Commissioner of Environmental Services recommending that:

1. The Regional Clerk circulate this report to the Clerks of the local municipalities.

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Update on Public Health Emergency Response to COVID-19 Global Pandemic

Memorandum dated November 2, 2020 from Katherine Chislett, Commissioner of Community and Health Services and Dr. Karim Kurji, Medical Officer of Health

Recommendation: Receive

G.1.2

Social Service Response to COVID-19 Global Pandemic – November Update

Memorandum dated November 3, 2020 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

G.1.3

The Week of Thanks for Public Health Workers - November 16-20, 2020

Manny Sousa, Vice-President of Stakeholder Relations, Sutherland Corporation dated November 3, 2020

Recommendation: Receive and adopt the attached motion

G.1.4

Modified Stage 2 and Stage 3 For Sports Play

Ed Skrobal, President, Markham Sports Dome Inc. and Mount Joy Sports Dome Inc. dated November 3, 2020

Recommendation: Receive

G.1.5

Re-opening of York Region Businesses

Belinda Degano and Linda Barrett, Modo Yoga

Recommendation: Receive

G.2

Reports

G.2.1

Update: 10-Year Paramedic Services Resources and Facilities Master Plan

Report dated October 16, 2020 from the Commissioner of Community and Health Services recommending that:

1. The Regional Clerk circulate this report to the local municipalities for information.

G.2.2

Forecast for Long-Term Care and Seniors' Housing Implications

Report dated October 16, 2020 from the Commissioner of Community and Health Services recommending that:

1. The Chairman send a letter and this report to the Ministers of Health and Long-Term Care, York Region Members of Parliament and York Region Members of Provincial Parliament to:
   1. Seek commitment from senior levels of government to continue collaborative efforts and funding to provide more long-term care beds in York Region, reflecting the forecasted and unmet need for long-term care beds as detailed in this report.
   2. Advocate and support the need for more affordable senior-friendly housing options and improve access to health and social services to support seniors to live safely in their own homes for longer.
2. The Regional Clerk forward this report to the local municipalities, Local Health Integration Network, Ontario Health Teams in York Region, Advantage Ontario, Ontario Long-Term Care Association, Association of Municipalities of Ontario, Human Services Planning Board of York Region and York Region Community Partnership Council.

G.2.3

York Region's Response to Provincial Consultations on Supportive Housing

Report dated October 16, 2020 from the Commissioner of Community and Health Services recommending that:

1. Council endorse the following recommendations to the Province of Ontario in response to the consultation to improve the supportive housing system, including that the province:
   1. Strengthen and clarify existing roles in the system to address fragmentation, including establishing a lead ministry that would be responsible for strategic oversight and ongoing work to improve coordination, share best practices, plan for the future, and allocate provincial funding
   2. Identify entities, in consultation with Service Managers, Ontario Health Teams and other stakeholders, to lead local system coordination and streamline access to provincial supportive housing to address challenges in system navigation
   3. Provide dedicated funding for rent subsidies for provincial supportive housing programs to address the lack of supply and need for more affordable units
   4. Maintain new and existing rent supplement programs to ensure funding is available to support residents in need, taking into account local market conditions
2. The Regional Clerk forward this report to the Minister of Municipal Affairs and Housing and local Members of Provincial Parliament.

H.

Planning and Economic Development

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Economic Development Opportunity - 1577-1621 Major Mackenzie Drive East - City of Richmond Hill

Stephen M.A. Huycke, Director of Legislative Services/City Clerk, City of Richmond Hill dated October 29, 2020

Recommendation: Receive

H.2

Reports

H.2.1

Toronto Global Update - 2019-2020 Results

Report dated October 23, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council confirm funding for the final year of the current Foreign Direct Investment (FDI) attraction services agreement with Toronto Global for the period of April 1, 2021 to March 31, 2022, subject to all existing government partners committing to funding for the remaining term
2. In the fall of 2021 staff assess York Region’s continued participation in an agreement with Toronto Global for 2022 onwards and bring recommendations for Council consideration

H.2.2

East Gwillimbury - Highway 404 Employment Corridor Secondary Plan

Report dated October 23, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council approve the Highway 404 Employment Corridor Secondary Plan as Amendment No. 1-2020 to the Town of East Gwillimbury Official Plan, 2010, subject to the modifications outlined in Attachment 1.
2. The Director of Community Planning and Development Services be authorized to issue Notice of Regional Council’s decision.
3. Staff be authorized to appear before the Local Planning Appeal Tribunal in support of the Region’s decision, if required, and the Regional Solicitor or designate, be authorized to execute Minutes of Settlement, if appropriate.

I.

Finance and Administration

Chair – Mayor Barrow
Vice-Chair – Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award

Memorandum dated September 30, 2020 from Laura Mirabella, Commissioner of Finance and Regional Treasurer

Recommendation: Receive

I.1.2

Enforcement of COVID-19 Rules and Regulations Under the Reopening Ontario Act, 2020

Memorandum dated November 5, 2020 from Dan Kuzmyk, Deputy Regional Solicitor

Recommendation: Receive

I.2

Reports

I.2.1

2021 Interim Appropriations

Report dated October 14, 2020 from the Commissioner of Finance recommending that:

1. Council approve 2021 interim appropriations for Regional operating expenditures not exceeding $1,234,180,000, which represents 50 per cent of the 2020 operating budget for each department, as detailed in Attachment 1.
2. Council approve 2021 interim appropriations for Regional capital expenditures not exceeding $247,101,000, which represents 29.5 per cent of the 2020 capital budget, as detailed in Attachment 2.
3. Council approve 2021 interim Capital Spending Authority (CSA) of $68,933,000 and associated funding sources, including $1,357,400 in Capital Spending Authority debt, as detailed in Attachment 3.

I.2.2

Temporary Borrowing Authorization for 2021

Report dated October 27, 2020 from the Commissioner of Finance recommending that:

1. The Commissioner of Finance and Regional Treasurer be authorized to obtain temporary borrowing during 2021 from either external financing or by means of temporary loans from reserves and reserve funds for the following amounts and purposes:
   1. Up to $548 million to fund operating expenditures pending receipt of tax levies and other revenues
   2. Up to $300 million to fund capital expenditures until such time as long-term financing is in place
2. The Regional Chair and Commissioner of Finance and Regional Treasurer be authorized to execute the necessary documents.

I.2.3

Approvals Authorized under Delegated Authority During Council Recess in 2020

Report dated October 21, 2020 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

I.2.4

Non-Competitive Contract Awards and Extensions

Report dated October 21, 2020 from the Commissioner of Finance recommending that:

1. Council authorize the award, extension and/or increase of contracts between the Region and each of the vendors listed in Attachment 1 and Private Attachment 1 for the terms described in the attachments.
2. Council authorize direct purchases for the purpose of goods or services standardization, listed in Attachment 1 and Private Attachment 1, for the terms described in the attachments.
3. The Commissioner of the department requiring the product or service be authorized to exercise options to extend the agreements for up to the maximum term described in Attachment 1 and Private Attachment 1 on the same terms, provided that the vendors have performed the services to the satisfaction of the Commissioner and the total cost is within the approved annual budget for these services.
4. The Commissioner of Community and Health Services be authorized to delegate the execution of direct purchase agreements and associated extensions, increases, and renewals, to the General Manager, Paramedic and Seniors Services and the Public Health Medical Officer of Health, in relation to the provision of goods and services and product standardizations, provided that the agreement amounts are within their delegated signing authority limits. This delegation will enable expedited approval for the provision of goods and services which provide services to vulnerable persons.

I.2.5

Advance Payment for Relocation of Structures and Materials on Expropriated Lands

Report dated October 23, 2020 from the Commissioner of Corporate Services recommending that:

1. Council authorize agreements with owners or tenants of lands that are subject to expropriation, to provide for the relocation of structures and materials located on the lands and the payment of appropriate compensation prior to settlement of claims under the Expropriations Act (the “Act”).
2. The Commissioner of Corporate Services be authorized to negotiate the terms of such agreements, including payment to contractors, if required, and to execute the agreements on behalf of the Region.

I.2.6

Improving Connectivity for Ontario Program: Funding Application

Report dated October 23, 2020 from the Commissioner of Corporate Services recommending that:

1. Regional Council endorse YorkNet’s funding application to the Ontario Ministry of Infrastructure, under the Improving Connectivity for Ontario Program outlined in Attachment 1.
2. A funding plan for YorkNet’s share of the project costs be developed and reviewed through the Region’s 2021 Budget process.
3. This report be circulated to the local municipalities and Members of Parliament and Members of Provincial Parliament representing York Region.

J.

Notice of Motion

K.

Other Business

K.1

Condolences to the Vegh Family

K.2

Keeping Ontario Safe and Open Framework

K.3

Ontario Public Works Association Awards

K.4

Institute of Public Administration Canada Awards

K.5

Retirement - Cordelia Abankwa, General Manager of Social Services

K.6

Veterans' Week

K.7

Rescheduling - York Telecom Network Inc. Board Meeting

L.

Private Session

​Motion to resolve into Private Session to consider the following:

L.1

Presentation - Redevelopment Opportunity for Newmarket Health Centre and Housing York Inc.'s Armitage Gardens in the Town of Newmarket - Acquisition or Disposition of Land

(See Item L.2)

L.2

Redevelopment Opportunity for Newmarket Health Centre and Housing York Inc.'s Armitage Gardens in the Town of Newmarket - Acquisition or Disposition of Land

L.3

Second Concession Pumping Station - Potential Litigation

L.4

Private Attachment 1 to Item I.2.3 - Approvals Authorized under Delegated Authority During Council Recess - Security of Property

L.5

Private Attachment 1 to Item I.2.4 - Non-Competitive Contract Awards and Extensions - Security of Property

L.6

Private Attachment 1 to Item I.2.6 - Improving Connectivity for Ontario Program: Funding Application - Under Authority of Another Act

M.

Adjournment