Minutes

Audit Committtee

Meeting #:
Date:	Wednesday, January 09, 2019
Time:	10:30 A.m. - 11:30 A.m.
Location:	Committee Room A 17250 Yonge Street, Newmarket

Members:

• W. Emmerson,
• J. DiPaola,
• R. Grossi,
• V. Hackson,
• D. Hamilton,
• I. Lovatt,
• T. Mrakas,
• G. Rosati,
• and T. Vegh

Staff:

• S. Alibhai,
• D. Basso,
• P. Casey,
• K. Chislett,
• P. Duggan,
• C. Goodeve,
• R. Huetl,
• P. Jankowski,
• J. Li,
• B. Macgregor,
• J. Magill,
• E. Mahoney,
• J. Paglia,
• J. Silva,
• and E. Wilson

---

The Audit Committee meeting was called to order at 10:41 a.m. on January 9, 2019.

A.

Election of Chair

• Regional Chair Emmerson nominated Mayor Hackson for the position of Chair of the Audit Committee for 2019. There being no further nominations, Mayor Hackson was acclaimed as Chair.

B.

Election of Vice Chair

• Regional Chair Emmerson nominated Regional Councillor Grossi for the position of Vice Chair of the Audit Committee for 2019. There being no further nominations, Regional Councillor Grossi was acclaimed as Vice Chair.

C.

Disclosures of Interest

None

D.

Presentations

D.1

Audit Committee Introduction

• Audit Committee recommends receipt of the presentation by Paul Duggan, Director of Audit Services.

D.2

KMPG's 2018 Audit Planning Report

• Audit Committee recommends receipt of the presentation by Kevin Travers, KPMG LLP.

  (See Item E.1)

E.

Communications

E.1

KPMG's 2018 Audit Planning Report

• Audit Committee recommends receipt of the communication from Kevin Travers, KPMG LLP, dated October 3, 2018.

E.2

Implementation of Audit Recommendation - Requirement for Purchase Orders for Purchases Above a Specified Limit

• Audit Committee recommends receipt of the communication from Laura Mirabella, Commissioner of Finance, dated December 13, 2018.

E.3

Fraud Reporting

• Audit Committee recommends receipt of the communication from Paul Duggan, Director of Audit Services, dated December 17, 2018.

F.

Reports

F.1

2019 – 2022 Audit Plan

• Audit Committee recommends adoption of the following recommendation in the report dated December 17, 2018 from the Director of Audit Services:

  1. Regional Council approve the Four Year Audit Plan (Attachment 1).

F.2

Audit Services Branch Report

• Audit Committee recommends adoption of the following recommendation in the report dated December 18, 2018 from the Director of Audit Services:

  1. Council receive this report for information.

  (See Items H.1, H.2 and H.3)

G.

Other Business

None

H.

Private Session

Audit Committee resolved into private session at 11:19 a.m. At 11:29 a.m. Audit Committee resumed in public session and reported the following:

H.1

Private Attachment 1 to Item F.2 - Transportation Services - Engie Services Inc. Contract - Audit Services Branch Report - Negotiations

• Audit Committee received the private attachment referred to in Item F.2.

H.2

Private Attachment 2 to Item F.2 - Table C - Audit Services Branch Report - Security of Regional Property

• Audit Committee received the private attachment referred to in Item F.2.

H.3

Private Attachment 3 to Item F.2 - Table D - Audit Services Branch Report - Security of Regional Property

• Audit Committee received the private attachment referred to in Item F.2.

H.4

Report of Fraud in Excess of $50,000 - Labour Relations

• Audit Committee received the private memo dated December 17, 2018 from the Director of Audit Services.

I.

Adjournment

Audit Committee meeting adjourned at 11:30 a.m.