Revised Agenda
Committee of the Whole

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Electronic Meeting
Quorum: 11

Regional Council will pay respects to the memory of George Floyd with 8 minutes and 46 seconds of silence

Sandra Malcic, Director, Long Range Planning, Planning and Economic Development, and

Paul Bottomley, Manager, Policy, Research and Forecasting, Planning and Economic Development

(See Item H.2.1)

Laura Mirabella, Commissioner of Finance and Regional Treasurer

(See Item I.2.1)

​(Subject to the Committee granting deputant status.)

Gabriel DiMartino, Vice President, Development, Armland Group and Mustafa Ghassan, Delta Urban Inc. on behalf of The Block 27 Landowners Group dated June 10, 2020

Recommendation: Receive

(See Item I.2.5)

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.2

Report dated May 22, 2020 from the Commissioner of Transportation Services and the Commissioner of Environmental Services recommending that:

  1. Council authorize the direct purchase of locate notification and secondary screening services from Ontario One Call from October 2020 to October 2025, pursuant to the direct purchase provisions of the Purchasing Bylaw.
  2. The Commissioners of Transportation Services and Environmental Services be authorized to execute separate agreements with Ontario One Call, as required, for operational purposes and to meet provincial regulatory requirements.
  3. The Regional Clerk circulate this report to the Clerks of the local municipalities.

Report dated May 22, 2020 from the Commissioner of Transportation Services recommending that:

  1. Council authorize installation of pedestrian trail crossing signals at four Regional road crossings (14th Avenue, 16th Avenue, Major Mackenzie Drive and York-Durham Line) to facilitate the creation of a trail network connecting within the Rouge National Urban Park, to be funded by Parks Canada on the condition that long-term connectivity and integrated use of these Rouge National Urban Park trails with Regional and local trail networks is assured.
  2. The Commissioner of Transportation Services be authorized to engage in further negotiations with Parks Canada to ensure opportunities regarding trail network connections benefitting Regional and local users are appropriately affected in the future.
  3. The Regional Clerk forward this report to Parks Canada and the local municipalities.

Report dated June 2, 2020 from the Commissioner of Transportation Services recommending that:

  1. Council authorize the renewal of Contract P-15-20 with Pattison Outdoor Advertising for advertising on the York Region Transit bus fleet for an additional five-year term commencing October 1, 2020, and expiring September 30, 2025.
  2. The Commissioner of Transportation Services be authorized to execute the contract on behalf of the Region.

Report dated June 2, 2020 from the Commissioner of Transportation Services recommending that:

  1. Council endorse the plan documented in this report for York Region Transit to transition the bus fleet from diesel to a greenhouse gas emission-free electric propulsion system by 2051. The Plan implementation would be subject to ongoing monitoring of the electric bus technical performance, long-term cost implications and future Council budget approval.
  2. Council endorse the development of a greening strategy for the non-transit fleet with staff reporting the details of the strategy in fall 2020.
  3. Council endorse revisions to Transit’s procurement strategy for 2021 bus replacements to include six electric buses with associated charging infrastructure using capital dollars currently allocated to the bus replacement program.

Report dated May 20, 2020 from the Commissioner of Transportation Services recommending that:

  1. Council approve an amendment to the agreement between the Region and Stantec Consulting Incorporated for the design of improvements to Yonge Street (Y.R. 1) from Davis Drive (Y.R. 31) to Green Lane (Y.R. 19), to increase the scope and contract price, within the Capital Spending Authority for this project, from $1,520,985.08 to $1,815,135.08, excluding HST, as a result of additional services required to complete the tender package and provide for engineering consulting services during utility relocation and construction.

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

Katherine Moyle, Township Clerk, King Township dated May 5, 2020

Recommendation: Receive

Fernando Lamanna, Municipal Clerk, Town of East Gwillimbury dated May 6, 2020

Recommendation: Receive

Kristina Sooleep, Council Coordinator, Town of Whitchurch-Stouffvile dated May 6, 2020

Recommendation: Receive

Stephen M.A. Huycke, City Clerk, City of Richmond Hill dated May 20, 2020

Recommendation: Receive

Kiran Saini, Deputy Town Clerk, Town of Newmarket dated June 8, 2020

Recommendation: Receive

Michael de Rond, Town Clerk, Town of Aurora dated June 8, 2020

Recommendation: Receive

Kimberley Kitteringham, City Clerk, City of Markham dated June 8, 2020

Recommendation: Receive

Carolyn Lance, Council Services Coordinator, Town of Georgina dated June 9, 2020

Recommendation: Receive

Todd Coles, City Clerk, City of Vaughan dated June 9, 2020

Recommendation: Receive

F.2

Report dated May 22, 2020 from the Commissioner of Environmental Services recommending that:

  1. Council authorize entering into a new agreement with Durham Region for the operation of the York Durham Sewage System for a term of twenty years, commencing on July 1, 2020, and expiring on June 30, 2040.
  2. The Commissioner of Environmental Services be authorized to execute the agreement.

Report dated May 22, 2020 from the Commissioner of Environmental Services recommending that:

  1. Council approve award of the contract for engineering services during construction of 16th Avenue Phase 2 Sanitary Sewer Rehabilitation to Aldea Engineering Services Limited, pursuant to Request for Proposal P-19-306, at a total cost of $2,672,699.00, excluding HST, and authorize execution of the contract on behalf of York Region.
  2. The Commissioner of Environmental Services be authorized to execute the contract on behalf of the Region.

Report dated May 22, 2020 from the Commissioner of Environmental Services recommending that:

  1. In response to the Association of Municipalities of Ontario’s call for action, Council pass the attached resolution (Attachment 1) that declares the following:
    • the Region’s preference to transition blue box transfer and processing services concurrently with local municipal collection services in 2025
    • the Region will no longer provide transfer and processing services after Blue Box Program transition
  1. Council authorize the Commissioner of Environmental Services to negotiate with producers and/or service providers to explore options for assets after transition and report back to Council on results.
  2. Council authorize the Commissioner of Environmental Services to explore earlier transition timing of transfer and processing operations if available and advantageous to the integrated waste management system.
  3. The Regional Clerk circulate this report to the Clerks of the local municipalities and the Director of Resource Recovery Policy Branch from the Ministry of the Environment, Conservation and Parks and the Association of Municipalities of Ontario.

Report dated May 22, 2020 from the Commissioner of Environmental Services recommending that:

  1. Council receive this report for information.

Report dated May 22, 2020 from the Commissioner of Environmental Services recommending that:

  1. The Regional Clerk circulate this report to the local municipalities and Ontario Minister of Environment, Conservation and Parks.

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

Memorandum from Katherine Chislett, Commissioner of Community and Health Services dated May 20, 2020

Recommendation: Receive

Memorandum from Katherine Chislett, Commissioner of Community and Health Services dated May 21, 2020

Recommendation: Receive

Memorandum from Katherine Chislett, Commissioner of Community and Health Services and Dr. Karim Kurji, Medical Officer of Health dated June 9, 2020

Recommendation: Receive

G.2

Report dated May 21, 2020 from the Commissioner of Community and Health Services recommending that:

  1. Council approve the award of contract with The Governing Council of the Salvation Army in Canada to deliver York Region’s Homelessness Prevention Program through The Salvation Army Northridge Community Church, Aurora, Ontario for an initial term of two years starting January 1, 2021 and ending December 31, 2022, at an estimated annual cost of $1,420,000 excluding HST, subject to budget approval.
  2. The Commissioner of Community and Health Services be authorized to execute the agreement on behalf of York Region.
  3. The Commissioner of Community and Health Services be authorized to extend the agreement with the service provider for up to three additional terms of one year each, on same terms and conditions, for an estimated total five-year cost of $7,100,000 excluding HST, provided the service provider has performed services to the satisfaction of the Commissioner and the cost is within the approved budget.

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

Memorandum from Paul Freeman, Chief Planner dated May 29, 2020

Recommendation: Receive

Building Industry and Land Development Association dated May 28, 2020

Recommendation: Receive

Kristina Soolepp, Council Coordinator, Town of Whitchurch-Stouffville dated June 4, 2020

Recommendation: Receive

Roy Mason, Principal Planner, KLM Planning Partners Inc. dated June 10, 2020

Recommendation: Receive

(See Item H.1.4)

H.2

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. Council receive this report as the basis for consultation with the local municipalities and the Building Industry and Land Development Association in the development of a revised density target for New Community Areas.
  2. The Regional Clerk forward this report and attachments to the Clerks of the local municipalities, the Building Industry and Land Development Association, and the Ministry of Municipal Affairs and Housing.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. Staff continue to collaborate with local municipalities and the Building Industry and Land Development Association – York Chapter to assess policy options and innovative solutions to address housing affordability challenges in York Region.
  2. The Regional Clerk circulate this report to the local municipalities.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. The Growth and Development Review 2019 be circulated by the Regional Clerk to the local municipalities for information.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. Regional Clerk forward this report and attachments to the Ministry of Municipal Affairs and Housing, the local municipalities and local conservation authorities.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. Council receive the 2019 Agriculture and Agri-Food Strategy Update for information.
  2. The Regional Clerk circulate this report to the Agriculture and Agri-Food Advisory Committee, the Ontario Ministry of Agriculture, Food and Rural Affairs and local municipalities.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. Council authorize the repurposing of $500,000 from the Innovation Investment Reserve Fund to provide COVID-19 support to local small businesses through the expansion of the Starter Company Plus program managed by the four Small Business Enterprise Centres across the Region on behalf of the Ontario Ministry of Economic Development, Job Creation and Trade.
  2. The Regional Clerk circulate this report to the Ministry of Economic Development, Job Creation and Trade, local municipalities, local Chambers of Commerce and Boards of Trade and ventureLAB.

Report dated May 29, 2020 from the Commissioner of Corporate Services and the Chief Planner recommending that:

  1. The Regional Clerk forward this report to the Provincial Minister of Municipal Affairs and Housing and York Region Members of Federal and Provincial Parliament as an example of the Region’s continued commitment to focusing on transit-oriented development within Regional Centres and Corridors and to seek further Federal and Provincial assistance to provide critical infrastructure for the Yonge North Subway Extension and completion of the Viva Rapid Transit network.
  2. Regional Council request the Province to introduce legislation similar to Bill 171, the “Building Transit Faster Act”, to assist in expediting approval of key infrastructure, such as the Upper York Sewage Solution to fully realize planned growth in Newmarket, Aurora and East Gwillimbury, including the applicable Centres and Corridors in these municipalities.
  3. The Regional Clerk forward this report to local municipalities for information.

Chair – Mayor Barrow
Vice-Chair – Regional Councillor Grossi

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

Memorandum from Laura Mirabella, Commissioner of Finance dated June 10, 2020

Recommendation: Receive

I.2

Report dated May 27, 2020 from the Commissioner of Finance recommending that:

  1. The Chair write a letter(s) to the Province to request:
    1. Direct funding to support delivery of front-line services needed to address COVID-19 emergency
    2. Maintain gas tax allocation for 2020
    3. The funding reductions to public health be cancelled altogether or deferred indefinitely
    4. Remove caps on cost shared programs over the next three years or Provincial assumption of responsibility
    5. Assistance to fund York Region rental housing incentives, including allocating funds from the Non-Resident Speculation Tax collected in York Region
    6. New revenue tools to help the Region fund a potential contribution to the Yonge North Subway Extension
  2. The Regional Clerk circulate this report to:
    1. The local municipalities
    2. The Association of Municipalities of Ontario (AMO), Mayors and Regional Chairs of Ontario (MARCO), the Large Urban Mayors Caucus of Ontario (LUMCO), and the Municipal Finance Officers’ Association of Ontario (MFOA)
    3. The Minister of Finance and the Ministries of Transportation, Health, Infrastructure, Municipal Affairs and Housing
    4. The local Members of Provincial Parliament
    5. The Building Industry and Land Development Association (BILD) – York Chapter

Report dated May 29, 2020 from the Chief Administrative Officer recommending that:

  1. Council receive the resolutions from the local municipalities confirming that a bylaw to change the composition of Regional Council, substantially in the form outlined in Attachment 1, has the support of a majority of the local municipalities representing a majority of the electors in York Region.
  2. The Regional Clerk be directed to issue notice of a public meeting in September 2020 regarding Regional Council’s intention to consider a bylaw to change its composition by increasing the number of members representing the City of Vaughan from four (4) to five (5).

Report dated May 27, 2020 from the Commissioner of Finance recommending that:

  1. Council approve changes to project debt requirements for 2020 Capital Spending Authority, resulting in no net change to the Debenture Proceeds, as detailed in Attachment 1.
  2. Council approve the gross capital budget changes and associated changes in funding sources, as well as changes to 2020 Capital Spending Authority and associated funding sources, including an increase of about $1.4 million in Capital Spending Authority debt, as detailed in Attachments 2 and 3.

Report dated May 28, 2020 from the Commissioner of Finance recommending that:

  1. Council receive this report for information.

Report dated May 29, 2020 from the Commissioner of Finance recommending that:

  1. Council approve:
    1. An increase of $77.316 million in 2020 Capital Spending Authority (CSA) for the Northeast Vaughan Wastewater Servicing capital project, increasing the total project CSA to $102.5 million, to be financed by the Developer.
    2. The Northeast Vaughan Wastewater Servicing capital project be delivered in two phases.
    3. An increase of $26.6 million in 2020 CSA for the Northeast Vaughan Water Servicing capital project, increasing the total project CSA to $51.6 million, to be financed by the Developer.
    4. The Northeast Vaughan Water Servicing capital project be delivered in two phases.
  2. Staff be authorized to negotiate a prepaid development charge credit agreement with the Block 27 Developer Group to accelerate the construction of Phase 1 of each of the Northeast Vaughan Water and Wastewater Servicing capital projects, and certain transportation pre-construction works within the City of Vaughan, based on the principles identified in this report.
  3. The Regional Chair and Clerk be authorized to execute the Prepaid Development Charge Credit Agreement with the Block 27 Developer Group.

Report dated May 27, 2020 from the Commissioner of Finance recommending that:

  1. Council authorize the extensions of contract agreements between the Region and each of the vendors listed in Private Attachments 1 through 5 for the terms described in the attachments.
  2. Council authorize a direct purchase, for the purpose of product standardization, listed in Private Attachment 1 for the terms described in the attachments.
  3. The Commissioner of the department requiring the product or service be authorized to exercise options to extend the agreements for up to the maximum term described in Private Attachments 1 through 5 on the same terms, provided that the vendors have performed the services to the satisfaction of the Commissioner and the total cost is within the approved annual budget for these services.
  4. The Commissioner of Community and Health Services be authorized to delegate the execution of purchase agreements to the General Manager, Paramedic and Seniors Services, in relation to technology standardization, where the agreement amounts are within the General Manager’s delegated signing authority limits.

Report dated June 4, 2020 from the Commissioner of Finance recommending that:

  1. Council receive this report for information.

Report dated May 28, 2020 from the Deputy Regional Solicitor recommending that:

  1. The Regional Clerk circulate this report to the local municipalities.

Report dated May 29, 2020 from the Commissioner of Corporate Services recommending that:

  1. Council approve the Commissioner of Corporate Services to make an offer of compensation to the owners of lands in the Town of Georgina as set out in Attachment 1, which were acquired in accordance with the Expropriations Act (the “Act”).

Report dated May 29, 2020 from the Commissioner of Corporate Services recommending that:

  1. Council approve an application for approval to expropriate the lands set out in Attachment 1, required for intersection improvement at Leslie Street and Vandorf Sideroad in the Town of Aurora.
  2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
  3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
  4. Council, as approving authority, approve the expropriation of the lands provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act. Council approval is deemed to be given effective 31 days following the publication of the Notice and when a Hearing of Necessity is not requested in accordance with the Act.
  5. Where approval to expropriate the land is given, the Commissioner of Corporate Services is authorized to register a plan of expropriation and execute and serve any notices required under the Act.
  6. Where approval to expropriate the land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

Report dated June 2, 2020 from the Commissioner of Corporate Services recommending that:

  1. Council authorize the settlement of all claims pursuant to the Expropriations Act related to the property known as 16-18 Main Street as described in Attachment 1, for the construction of the bus rapid transit corridor on Davis Drive in the Town of Newmarket.
  2. The Commissioner of Corporate Services be authorized to execute the Minutes of Settlement and all necessary documentation to complete the transaction in accordance with the Minutes of Settlement.

At the Committee of the Whole meeting held on May 14, 2020, Regional Councillor Jones gave notice of his intention to bring forward the attached motion at this meeting related to Thermal Temperature Detection and Data Retention for York Region.

​Motion to resolve into Private Session to consider the following:

M.1
Memorandum - Legal Liability Analysis Regarding Municipal Responsibility Agreements for Communal Systems - Solicitor-Client Privilege
 

M.2
Disposition of Matters Under the Purchasing Bylaw 2019 Annual Report - Litigation and Solicitor-Client Privilege
 

M.3
Item I.2.6 - Consolidated Non-Competitive Contract Award and Extensions Report - Private Attachments - Security of Property
 

M.4
Item I.2.9 - Compensation for Expropriation - 225 and 236 The Queensway South - Town of Georgina - Private Attachment 1 - Acquisition of Land
 

M.5
Item I.2.10 - Compensation for Expropriation Yonge Street - Davis Drive to Green Lane - Town of Newmarket and Town of East Gwillimbury - Private Attachment 1 - Acquisition of Land
 

M.6
Item I.2.12 - Expropriation Settlement Viva Corridor 16-18 Main Street Newmarket - Private Attachment 1 - Litigation
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

No Item Selected