Revised Agenda
Committee of the Whole

Thursday, September 08, 2022

9:00 A.m. - 3:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

A.1

Member Service Recognition

B.

Disclosures of Interest

C.

Presentations

C.1

Housing York Inc. Annual Update

Kerry Hobbs, Director, Housing Operations, Housing York Inc.

C.2

YorkNet Annual Update

Laura Bradley, General Manager, YTN Telecom Network Inc. 

C.3

York Region Rapid Transit Corporation Annual Update

Danielle Hutson, Vice President, Communications, York Region Rapid Transit Corporation

D.

Deputations

​(Subject to the Committee granting deputant status.)

D.1

Unwarranted Traffic Signal - Woodbine Avenue between Green Lane and Mount Albert Road, Town of East Gwillimbury

Aarthi Thaya & Michael Dowdall, Rice Group

E.

Transportation Services

Chair – Mayor Pellegrini
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

E.1

Communications

E.1.1

Whistle Cessation Request for St. John’s Sideroad, Town of Aurora

Memorandum dated August 25, 2022 from the Commissioner of Public Works

Recommendation: Receive

E.1.2

Installation of an Unwarranted Pedestrian Crossover - Mount Albert Road in the Vicinity of Countryman Road - Town of East Gwillimbury

Tara Lajevardi, Municipal Clerk, Town of East Gwillimbury dated August 22, 2022

Recommendation: Receive and refer to staff

E.2

Reports

E.2.1

Annual Traveller Safety Report

Report dated August 26, 2022 from the Commissioner of Public Works recommending that:

1. Council receive this report for information.

E.2.2

2022 Transportation Master Plan

Report dated August 25, 2022 from the Commissioner of Public Works recommending that:

1. Council approve the 2022 Transportation Master Plan, included as Attachment 1 to this report.
2. The Regional Clerk circulate this report to the Clerks of the local municipalities, Toronto and Region and Lake Simcoe Region Conservation Authorities, Ministry of the Environment, Conservation and Parks, Ministry of Transportation and Ministry of Municipal Affairs and Housing.

E.2.3

Award of York Region Transit South-East Division Operations and Maintenance Contract

Report dated August 25, 2022 from the Commissioner of Public Works recommending that:

1. Council approve award of the contract for transit operations and maintenance of the South-East Transit Division to Miller Transit Limited, pursuant to Request for Proposal P-421-21, for the total estimated contract value of $517,218,580 excluding HST, with the amount payable to the contractor based on billable hours for each contract year, subject to Council budget approval.
2. The Region enter into an agreement with Miller Transit Limited to deliver services described in Request for Proposal P-421-21, for a term of seven years, commencing on July 2, 2023, and expiring on August 30, 2030, with an option for the Region to renew for an additional term of up to three years, based on the contractor’s performance during the agreement’s initial term.
3. Council authorize the Commissioner of Public Works, on behalf of the Region, to execute the agreement with Miller Transit Limited to deliver services described in Request for Proposal P-421-21, together with such further documents that may be required, including any amendments to extend the agreement for an additional three-year term as specified above, subject to the contractor meeting the agreement’s performance targets.

F.

Environmental Services

Chair – Regional Councillor Ferri
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

F.1.1

2021 Corporate State of Infrastructure Report

Memorandum dated August 25, 2022 from Erin Mahoney, Commissioner of Public Works

Recommendation: Receive

F.2

Reports

None

G.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Regional Councillor Heath

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

2023 - 2027 York Region Plan for Seniors Update

Memorandum dated August 25, 2022 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

G.1.2

Show Your Local Love Day

Daniele Zanotti, President and Chief Executive Officer, United Way Greater Toronto dated August 26, 2022

Recommendation: Receive and recognize September 23, 2022 as 'Show Your Local Love Day'

G.2

Reports

G.2.1

Minutes - Accessibility Advisory Committee Meeting - June 22, 2022

Recommendation: Receive

H.

Planning and Economic Development

Chair – Regional Councillor Jones
Vice-Chair – Mayor Mrakas

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

None

H.2

Reports

H.2.1

York Region Climate Change Action Plan

Report dated August 25, 2022 from the Commissioner of Corporate Services, the Chief Planner and the Commissioner of Public Works recommending that:

1. Council approve the 2022 York Region Climate Change Action Plan (Attachment 1)
2. The Regional Clerk circulate this report and the Climate Change Action Plan to the Clerks of the local municipalities, Lake Simcoe and Toronto and Region Conservation Authorities, Ministry of Municipal Affairs and Housing and Ministry of Environment, Conservation and Parks

H.2.2

2022 Mid-Year Development Activity Summary

Report dated August 25, 2022 from the Commissioner of Corporate Services and the Chief Planner recommending that: 

1. The Regional Clerk forward this report to the Ministry of Municipal Affairs and Housing and the local municipalities.

H.2.3

York Region Tourism Review

Report dated August 25, 2022 from the Commissioner of Corporate Services and the Chief Planner recommending that: 

1. Council direct staff to allocate resources targeted for tourism promotion to support broader tourism activities rather than being dedicated to one regional tourism destination marketing organization.

I.

Finance and Administration

Chair – Mayor Bevilacqua
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

York Region's Progress on the Truth and Reconciliation Commission's Calls to Action

Memorandum dated August 30, 2022 from Bruce Macgregor, Chief Administrative Officer 

Recommendation: Receive

I.2

Reports

I.2.1

2022 Operating and Capital Mid-Year Progress Report

Report dated August 26, 2022 from the Commissioner of Finance recommending that:

1. Council approve the 2022 gross capital expenditure changes and associated funding sources, as well as changes to 2022 Capital Spending Authority and associated funding sources, including an increase of $2.5 million in Capital Spending Authority debt as detailed in Attachments 3 and 4.
2. Council approve a draw of up to $585,000 from the Cannabis Contingency Reserve Fund to fund unanticipated operating costs of cannabis-related investigations incurred by York Regional Police in 2022.

I.2.2

Vacant Homes Tax to Support Affordable Housing Update

Report dated August 26, 2022 from the Commissioner of Finance, the Commissioner of Community and Health Services and the Chief Planner recommending that:

1. Council direct staff to continue its work on a potential Vacant Homes Tax and report back during the first quarter of 2023 with a proposed program design and a draft bylaw.

I.2.3

Temporary Borrowing Authorization for 2023

Report dated August 26, 2022 from the Commissioner of Finance recommending that:

1. The Commissioner of Finance and Regional Treasurer be authorized to obtain temporary borrowing during 2023 from either external financing or by means of temporary loans from reserves and reserve funds for the following amounts and purposes:
   
   • • Up to $565 million to fund operating expenditures pending receipt of tax levies and other revenues
     • Up to $300 million to fund capital expenditures until such time as long-term financing is in place
2. The Regional Chair and Commissioner of Finance and Regional Treasurer be authorized to execute the necessary documents.
3. The Regional Solicitor be authorized to prepare the necessary bylaws.

I.2.4

Contract Awards, including Emergency Purchases, Fast Tracks, and Renewals between April 1, 2022, to June 30, 2022

Report dated August 11, 2022 from the Commissioner of Finance recommending that:

1. Council receive this report for information. 

J.

Notice of Motion

J.1

Proposed Motion From Mayor Taylor

Notice is given of Mayor Taylor's intention to bring the following motion forward for consideration at the September 29, 2022 Council meeting:

WHEREAS Inn from the Cold (IFTC), located in the Town of Newmarket, is a long-standing service provider and provides services and programs for residents experiencing homelessness in York Region; and

WHEREAS IFTC is planning to build a new facility on land that it has purchased, and which includes a portion of land that has been provided by the Town of Newmarket at 17046 Yonge Street; and,

WHEREAS the development will include 26 emergency housing beds and 18 transitional housing units which will provide additional capacity in York Region.

WHEREAS this facility will provide specialized supports to residents that are living unsheltered and have a history of chronic homelessness; and,

WHEREAS the matter is time sensitive because:

• • capital support provided by York Region will strengthen the IFTC’s application to the Canada Mortgage and Housing Corporation (CMHC) Co-Investment Fund for approximately $6.5 million to supplement the total estimated capital budget of approximately $12 million
  • their current lease is expected to end in October 2024, and it is unknown, at this time, if the lease can be further extended
  • Pending various expedited zoning/permit applications, IFTC is aiming to open in fall 2024 to ensure no gap between the potential end of the lease and availability of beds / loss of shelter capacity in the Region
  • the development timeline requires that funding be confirmed as soon as possible; and

WHEREAS The Region’s Surplus Management Policy requires that any operating surplus be allocated to the target balances of the Region’s Working Capital Reserve, Contingent Liability Reserves, General Capital Reserve, Fuel Cost Stabilization Reserve, and the Debt Reduction Reserve.

THEREFORE BE IT RESOLVED that York Region provide $1 million in capital funding, to be drawn from the Social Housing Development Reserve, to IFTC to support the development of the new emergency and transitional housing facility targeting people who are chronically homeless; and

BE IT FURTHER RESOLVED that the approval of $1 million in capital funding to IFTC does not commit York Region to providing any additional capital or operating funding; and

BE IT FURTHER RESOLVED that $1 million capital funding from York Region be contingent on the execution of a funding agreement between the Region and IFTC; and

BE IT FINALLY RESOLVED that any 2022 operating surplus be first allocated, up to $1 million, to the Social Housing Development Reserve, before allocating any remaining surplus in accordance with the Region’s Surplus Management Policy.

K.

Other Business

L.

Private Session

L.1

Private Attachment 1 to Item I.2.4 - Contract Awards, including Emergency Purchases, Fast Tracks and Renewals between April 1, 2022, to June 30, 2022 - Security of Property

M.

Adjournment