Revised Agenda
Committee of the Whole

Thursday, June 15, 2023

9:00 A.m. - 12:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Presentations

D.1

Fiscal Sustainability 2023 Update

Laura Mirabella, Commissioner of Finance and Erin Mahoney, Commissioner of Public Works

(See Item J.2.1)

E.

Deputations

​(Subject to the Committee granting deputant status.)

None

F.

Public Works - Transportation Services

Chair – Mayor Mrakas
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

F.1

Communications

F.1.1

Nine Point Action Plan to Fight Traffic Gridlock

Todd Coles, City Clerk, City of Vaughan dated May 15, 2023

Recommendation: Receive and refer to staff

F.2

Reports

F.2.1

York Region Transit Fare Structure and Policy Update

Report dated June 2, 2023 from the Commissioner of Public Works recommending that:

1. Council approve:
   1. York Region Transit fare structure changes including replacement of monthly passes with fare capping and removing the express fare supplement
   2. Updates to the York Region Transit Fare Policy (Appendix A) incorporating administrative changes identified in this report
2. Council rescind the York Region Transit Ride Free Policy (Appendix B).
3. A copy of this report be forwarded to the Clerks of the local municipalities, Ministry of Transportation Ontario, and Toronto Transit Commission.

F.2.2

2023 Community Safety Zones and School Zone Speed Limit Reductions

Report dated May 30, 2023 from the Commissioner of Public Works recommending that:

1. The Region’s Community Safety Zone bylaw be amended to include locations on St. John’s Sideroad in the Town of Aurora and Ninth Line in the Town of Whitchurch-Stouffville, as detailed in Appendix A, and existing speed limits on St. John’s Sideroad in the Town of Aurora and Ninth Line in the Town of Whitchurch-Stouffville be amended to include school zone speed limit reductions, as outlined in Appendix B.
2. Council approve the updated Community Safety Zone Warrant Criteria policy, as indicated in Appendix C, and the updated Establishing Speed Limits on Regional Road policy, as indicated in Appendix D, which shall include proposed delegated authority recommended herein.
3. Council delegate authority to the Commissioner of Public Works to submit bylaws to amend the Community Safety Zone Bylaw in accordance with the Region’s Community Safety Zone Warrant Criteria policy and to amend the speed limits in School Zones in accordance with the Region’s Establishing Speed Limits on Regional Roads policy, including placement of each such bylaw on the Council agenda without an accompanying report to Council.
4. The Regional Solicitor and General Counsel prepare the necessary bylaws.
5. The Regional Clerk circulate this report to the Clerks of the local municipalities, Chief of York Regional Police and York Region school boards.

F.2.3

Right-of-Way Management Bylaw to Protect Regional Infrastructure and Traveller Safety

Report dated June 2, 2023 from the Commissioner of Public Works and the Chief Planner recommending that:

1. Council approve development of a Right-of-Way Management Bylaw and authorize the Regional Solicitor to prepare the necessary bylaw.
2. The Regional Clerk forward this report to Clerks of all local municipalities and request circulation of the report to the Planning and Chief Building Officials.

G.

Public Works - Environmental Services

Chair – Mayor West
Vice-Chair – Regional Councillor Li

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

G.1.1

Potential Dissolution of Region of Peel and Impact on York Region

Memorandum dated June 2, 2023 from Erin Mahoney, Commissioner of Public Works

Recommendation: Receive

G.2

Reports

G.2.1

2022 Corporate Energy Report

Report dated June 2, 2023 from the Commissioner of Public Works recommending that:

1. Council receive this report for information.

G.2.2

2022 Annual Waste Management Report

Report dated June 1, 2023 from the Commissioner of Public Works recommending that:

1. Council recognize the month of July as “Plastics-Free July”, in support of community efforts to reduce use of single-use items.
2. The Regional Clerk circulate this report to the Clerks of the local municipalities and the Ministry of the Environment, Conservation and Parks.

G.2.3

Weight-Based Waste Depot Fee Increase

Report dated June 2, 2023 from the Commissioner of Public Works recommending that:

1. Council authorize an increase to the weight-based fee for garbage and other chargeable waste loads at depots to $170 per tonne, effective September 25, 2023 in accordance with 2023 approved budget, which amount shall be subject to annual increases in accordance with CPI as set out in the Region’s Fees and Charges Bylaw No. 2020-04, as amended or replaced.

H.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

Ukrainian Humanitarian Crisis and York Region Response

Memorandum dated May 30, 2023 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

H.1.2

Inclusion Charter for York Region - Update

Memorandum dated May 31, 2023 from Katherine Chislett, Commissioner of Community and Health Services and Stephen Maio, Senior Executive Officer, People Equity and Culture

Recommendation: Receive

H.1.3

Homelessness in York Region

Memorandum dated June 2, 2023 from Katherine Chislett, Commissioner of Community and Health Services

Recommendation: Receive

H.1.4

Eliminating Violence Against Paramedics

Nando Iannicca, Regional Chair and Chief Executive Officer, Region of Peel dated May 4, 2023

Recommendation: Receive

H.1.5

National Remembrance of the 100th Anniversary of the Enactment of the Chinese Exclusion Act in Canada

Todd Coles, City Clerk, City of Vaughan dated June 9, 2023

Recommendation: Receive

H.2

Reports

H.2.1

Housing Solutions 2022 Progress Report and 2023 Action Plan

Report dated May 30, 2023 from the Commissioner of Community and Health Services and the Chief Planner recommending that:

1. Council endorse the Housing Solutions Phase 2 2023 Action Plan (Appendix A).
2. Council request the Provincial and Federal governments commit consistent, long-term capital and operating funding to support the homelessness system, sustain existing community housing, and better enable the Region to achieve its goal to double community housing growth.
3. The Regional Clerk forward this report and attachments to the Federal Minister of Housing and Diversity and Inclusion, local Members of Parliament, the Minister of Municipal Affairs and Housing, local Members of Provincial Parliament, and Clerks of the local municipalities.

H.2.2

2021 and 2022 Long-Term Care and Seniors Community Programs - Annual Performance Updates

Report dated May 30, 2023 from the Commissioner of Community and Health Services recommending that:

1. Council receives this report for information to ensure Council’s compliance with the Long-Term Care Homes Act, 2007, in effect up until March 31, 2022, and the Fixing Long-Term Care Act, 2021 (the Act), in effect as of April 11, 2022.

I.

Planning and Economic Development

Chair – Regional Councillor DiPaola
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

I.1.1

Town of Georgina Resolution - Bill 97 - Helping Homebuyers, Protecting Tenants Act, 2023 and the Review of the Provincial Policy Statement and a Place to Grow - Growth Plan for the Greater Golden Horseshoe

Carolyn Lance, Council Services Coordinator, Town of Georgina dated May 29, 2023

Recommendation: Receive

I.1.2

Township of King - Comments regarding Proposed Provincial Planning Statement

Denny Timm, Township Clerk, Township of King dated June 9, 2023

Recommendation: Receive

I.2

Reports

I.2.1

Proposed Provincial Planning Statement

(Referred from May 18, 2023 Regional Council meeting)

Report dated April 13, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. Council approve this report, Appendix A and Appendix B for submission to the Provincial Land Use Plans Branch, Ministry of Municipal Affairs and Housing in response to Environmental Registry of Ontario posting #019-6813.
2. The Regional Clerk forward this report to the Minister of Municipal Affairs and Housing and the Clerk’s of the local municipalities. 

I.2.2

Affordable Housing in York Region - 2022 Measuring and Monitoring

Report dated May 18, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. The Regional Clerk forward this report to the Minister of Municipal Affairs and Housing, local municipalities, Building Industry and Land Development Association (BILD), and local Members of Parliament and Members of Provincial Parliament for information.

I.2.3

2022 Agriculture and Agri-Food Strategy Update

Report dated June 2, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. The Regional Clerk circulate this report to the Agriculture and Agri-Food Advisory Committee, Golden Horseshoe Food and Farming Alliance, Ontario Ministry of Agriculture, Food and Rural Affairs and the local municipalities.

J.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Hackson

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

J.1

Communications

None

J.2

Reports

J.2.1

2023 Fiscal Sustainability Update

Report dated June 2, 2023 from the Commissioner of Finance and the Commissioner of Public Works recommending that:

1. Council, through the Regional Chair, renew its request of February 23, 2023, for the Province to keep the Region financially whole as a result of development charge collection reductions due to Bill 23, More Homes Built Faster Act, 2022 (estimated to total between $710 million and $1.9 billion by 2033).
2. Staff report back to Council with a potential strategy for funding development charge reductions due to Bill 23 related to residential discounts and exemptions, once Provincial guidance on these matters is known, to be included as part of the 2024 budget process.
3. Council direct staff, when reviewing servicing requests to accommodate unplanned or accelerated growth approved by the Province, to apply the following key principles:
   1. Prepaid Development Charge Credit Policy, as amended, will be considered to advance infrastructure that is not in Regional Plans where technically and operationally feasible
   2. Unplanned infrastructure must be approved by the Region and shall be 100% funded by developers
   3. Only the in-period growth costs of the infrastructure in the Development Charges Bylaw are eligible for recovery through development charge credits
   4. Water and wastewater servicing capacity will be provided through the local municipality’s existing capacity assignment
   5. Ownership of servicing infrastructure will follow the Water and Wastewater Infrastructure, Regional Jurisdiction Policy  
   6. Delivery of Regional infrastructure will follow the Region’s project delivery process, including route and location selection through an Environmental Assessment consistent with Region’s design guidelines, standards and specifications
4. The Regional Clerk forward this report to the Premier, Minister of Municipal Affairs and Housing, Minister of Finance, Local Members of Provincial Parliament and local municipalities.

J.2.2

2023 Capital Reprofiling Report

Report dated May 24, 2023 from the Commissioner of Finance recommending that:

1. Council approve the 2023 gross capital expenditure changes and associated funding sources, as well as changes to the Capital Spending Authority and associated funding sources, including a decrease of $7.7 million in Capital Spending Authority debt, as detailed in Appendix A, B, and C.

J.2.3

Contract Awards and Amendments Requiring Council Approval

Report dated May 24, 2023 from the Commissioner of Finance recommending that:

1. Council authorize the award of new non-standard procurements, extensions, and increases, as per Attachment 1 and Private Attachment 1.
2. Council authorize Commissioners and Department Heads, or their designates, to execute the contracts and amendments approved in this report.

J.2.4

2022 Disposal of Surplus Assets

Report dated May 24, 2023 from the Commissioner of Finance recommending that:

1. Council receive this report for information.

J.2.5

Capital Financing for the City of Vaughan

Report dated May 26, 2023 from the Commissioner of Finance recommending that:

1. Council approve the issuance of debentures for the City of Vaughan, subject to the following conditions:
   1. The total debentures shall not exceed $45,489,000, and the term not exceed 10 years, to finance the construction of the capital infrastructure projects identified in Appendix A.
   2. The prior receipt of the necessary council bylaws and supporting documentation for the debenture financing from the City of Vaughan.

J.2.6

Court and Tribunal Services 2022 Annual Report

Report dated June 2, 2023 from the Regional Solicitor and General Counsel recommending that:

1. Council receive this report for information.

J.2.7

Updating the Region's Records Retention Bylaw

Report dated May 29, 2023 from the Commissioner of Corporate Services and the Regional Clerk recommending that:

1. That a Records Retention Bylaw to establish retention periods for records on behalf of the Regional Municipality of York be presented for enactment, effective December 31, 2023, in the form found in Attachment 1.
2. That the Regional Clerk is delegated authority to establish and amend classes of records and retention periods for the classes of records, as provided for in the new bylaw.
3. And further, that the current Records Retention Bylaw 2014-52 be repealed effective December 31, 2023.

J.2.8

Disposition of Land - Original Jane Street Right of Way between Highway 407 and Highway 7 - City of Vaughan

Report dated June 2, 2023 from the Commissioner of Corporate Services recommending that:

1. Council authorize the disposition of land in the City of Vaughan that has been deemed surplus to Regional requirements, as set out in Appendix A.
2. The Commissioner of Corporate Services be authorized to execute the agreement of purchase and sale and all necessary documents to complete the transaction.

J.2.9

Expropriation of Land - 7850 and 9200 Weston Road - City of Vaughan

Report dated June 2, 2023 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate the lands set out in Appendix A, for traffic improvement work affecting Weston Road, in the City of Vaughan.
2. The Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. The Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry that are received and to represent the Region, as necessary, at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve the expropriation of the lands provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act.
5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any Notices required under the Act.
6. Where approval to expropriate the land is given, Council authorizes the introduction of the necessary bylaw to give effect to these recommendations.

J.2.10

Municipal Capital Facilities Agreement and Bylaw

(See Item M.3)

Report dated June 6, 2023 from the Commissioner of Corporate Services recommending that:

1. Council enact a bylaw in the form attached as Appendix A approving the execution of the Municipal Capital Facilities Agreement attached to the bylaw.
2. Council direct the Clerk to provide notice of the bylaw to the Minister of Finance.

K.

Notice of Motion

L.

Other Business

M.

Private Session

M.1

Presentation for Item M.2 - Legal and Court Services Matter - Solicitor-Client Privilege and Labour Relations

M.2

Legal and Court Services Matter - Solicitor-Client Privilege and Labour Relations

Recommendation: Adopt confidential recommendation. Report remains private.

M.3

Municipal Capital Facilities Agreement and Bylaw - Negotiations

Recommendation: Adopt confidential recommendation. Report remains private.

M.4

Memorandum - Signs on Regional Roads Bylaw Update - Solicitor-Client Privilege

Recommendation: Receive private memorandum. Memorandum remains private.

M.5

Memorandum - Long-Term Care Staffing and Collective Bargaining Update - Labour Relations

Recommendation: Receive private memorandum. Memorandum remains private.

M.6

Memorandum - Judicial Review of RFP 421-21 Transit Operations and Maintenance Contract, South-East Transit Division - Litigation and Solicitor-Client Privilege

Recommendation: Receive private memorandum. Memorandum remains private.

M.7

Memorandum - Official Plan Amendment and Zoning Bylaw Amendment Appeals – City of Vaughan – Solicitor-Client and Potential Litigation

Recommendation: Receive private memorandum. Memorandum remains private.

M.8

2023 Insurance Program Renewal - Negotiations

Recommendation: Adopt confidential recommendation. Report remains private.

M.9

Yonge Street Culvert Repair Update - Potential Litigation

Recommendation: Adopt confidential recommendation. Report remains private.

M.10

Development Charge Complaint - Litigation

Recommendation: Adopt confidential recommendation. Report remains private.

M.11

Private Attachment 1 to Item J.2.3 - Contract Awards and Amendments Requiring Council Approval - Security of Property

Recommendation: Receive private attachment. Attachment remains private.

M.12

Private Attachment 1 to Item J.2.8 - Disposition of Land - Original Jane Street Right of Way between Highway 407 and Highway 7 - City of Vaughan - Disposition of Land

Recommendation: Receive private attachment. Attachment remains private.

N.

Adjournment