Minutes

Committee of the Whole

Meeting #:
Date:
Time:
-
Location:
Council Chambers
17250 Yonge Street, Newmarket
Members:
  • W. Emmerson,
  • D. Barrow,
  • M. Bevilacqua,
  • J. DiPaola,
  • M. Ferri,
  • R. Grossi,
  • V. Hackson,
  • D. Hamilton,
  • J. Heath,
  • L. Jackson,
  • J. Jones,
  • J. Li,
  • I. Lovatt,
  • T. Mrakas,
  • S. Pellegrini,
  • C. Perrelli,
  • M. Quirk,
  • F. Scarpitti,
  • J. Taylor,
  • and T. Vegh
Staff:
  • K. Chislett,
  • P. Freeman,
  • J. Hulton,
  • P. Jankowski,
  • B. Macgregor,
  • E. Mahoney,
  • L. Mirabella,
  • C. Raynor,
  • M. Shatil,
  • and M.F. Turner

Regional Chair Emmerson called the meeting to order at 9 a.m. and made the following remarks:

“I would like to begin today’s meeting by acknowledging that York Region extends over lands originally used and occupied by Indigenous Peoples, and on behalf of York Region, I would like to thank First Nations and the Métis for sharing this land.

I would also like to acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.”

Mayor Lovatt declared an interest in Private Item I.1. as a family member is an owner of a unit within the project in the matter being considered.  Mayor Lovatt left the room during consideration of the matter.

  • Committee of the Whole received the presentation by Joy Hulton, Regional Solicitor.

    (See Item F.1.1)

None

  • Committee of the Whole received the memorandum from Paul Freeman, Chief Planner dated September 19, 2019

    (See Item E.2.1)

  • Committee of the Whole received the correspondence from Nick Spensieri, Deputy City Manager, Infrastructure Development, City of Vaughan dated July 17, 2019.

  • Committee of the Whole received the correspondence from Parks and Recreation Ontario dated August 15, 2019

  • Committee of the Whole received the correspondence from Samantha Blakeley, Senior Clerk's Coordinator, Town of Whitchurch-Stouffville dated September 9, 2019.

  • Committee of the Whole received the correspondence from Samantha Blakeley, Senior Clerk's Coordinator, Town of Whitchurch-Stouffville dated September 9, 2019.

Committee of the Whole received the correspondence from Kiran Saini, Deputy Town Clerk, Town of Newmarket dated September 17, 2019.

E.2

  • Committee of the Whole recommends adoption of the following recommendation in the report dated May 30, 2019 from the Commissioner of Corporate Services and Chief Planner:

    1. Council endorse the principles presented in this report for the purposes of informing York Region's 2041 growth forecast as part of the Municipal Comprehensive Review.
  • Committee of the Whole recommends adoption of the following recommendation in the report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner:

    1. Council receive this report for information.
  • Committee of the Whole recommends adoption of the following recommendation in the report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner:

    1. Council receive the 2018 Annual Tourism Update for information.
  • Committee of the Whole recommends adoption of the following recommendation in the report dated September 6, 2019 from the Commissioner of Corporate Services and Chief Planner:

    1. Council appoint individuals listed in Private Attachment 1 to the York Region Agriculture Agri-Food Advisory Committee for the 2019-2022 term.
  • Committee of the Whole recommends adoption of the following recommendation in the report dated September 5, 2019 from the Commissioner of Corporate Services and Chief Planner:

    1. Council receive this report for information.
  • Committee of the Whole received the memorandum from Joy Hulton, Regional Solicitor dated September 10, 2019.

  • Committee of the Whole received the correspondence from Michael de Rond, Town Clerk, Town of Aurora dated July 4, 2019.

  • Committee of the Whole received the correspondence from Kimberley Kitteringham, City Clerk, City of Markham dated August 13, 2019.

  • Committee of the Whole received the memorandum from Laura Mirabella, Commissioner of Finance and Regional Treasurer dated September 5, 2019.

F.2

  • Committee of the Whole recommends adoption of the following recommendation in the report dated September 6, 2019 from the Chief Administrative Officer:

    1. The Regional Solicitor prepare the necessary documentation to amend Bylaw 2019-01 to facilitate the appointment of additional members to the Emergency Management Program Committee.
  • Committee of the Whole recommends adoption of the following recommendations in the report dated September 4, 2019 from the Commissioner of Finance:

    1. Council approve the gross capital expenditure changes and associated changes in funding sources, as well as changes to 2019 Capital Spending Authority (CSA) and associated funding sources, including a decrease of $6,436,500 in CSA debt, as detailed in Attachments 3 and 4.
    2. Council approve the reallocation of excess debenture funding to other capital projects as detailed in Attachment 5 of this report.
  • Committee of the Whole recommends adoption of the following recommendations in the report dated August 12, 2019 from the Commissioner of Finance:

    1. Council approve the products as described in Private Attachment 1 as standards for a term of five years.

    2. Council approve the products as described in Private Attachment 2 as standards for a term of ten years.

  • Committee of the Whole recommends adoption of the following recommendation in the report dated August 12, 2019 from the Commissioner of Corporate Services:

    1. Council authorize the Commissioner of Corporate Services to make offers of compensation to the owners of lands as set out in Attachment 1 that were acquired in accordance with the Expropriations Act (the “Act”).
  • Committee of the Whole recommends adoption of the following recommendations in the report dated September 5, 2019 from the Commissioner of Corporate Services:

    1. Council authorize the disposition of land in the Town of Newmarket, identified in Attachment 1, to the Corporation of the Town of Newmarket (the “Town”).
    2. The Commissioner of Corporate Services be authorized to execute the Agreement of Purchase and Sale and all necessary documents to complete the transaction in accordance with the Agreement of Purchase and Sale.
  • Committee of the Whole recommends adoption of the following recommendations in the report dated September 6, 2019 from the Chief Administrative Officer:

    1. Council authorize continued service agreements between The Regional Municipality of York and the service providers listed in Table 1 and as outlined in Private Attachment 1.
    2. The Chief Administrative Officer be authorized to execute the agreements on behalf of the Region effective January 1, 2020 and be authorized to extend each of the agreements for a period of up to five years, subject to costs being within the approved annual budget, and provided that vendors perform services to the satisfaction of the Chief Administrative Officer.
  • Committee of the Whole recommends adoption of the following recommendations in the report dated August 14, 2019 from the Regional Solicitor:

    1. Council authorize agreements the vendor listed in Private Attachment 1 for hardware and software support services under the direct purchase provisions of the Purchasing Bylaw on the following terms:
      1. The term of the agreements be for five years, starting September 1, 2019 and ending August 31, 2024
      2. The Region pay the vendor listed in Private Attachment 1 an estimated total of $20,000 divided into annual payments of $4,000 per year, excluding HST
    2. Council authorize the Regional Solicitor to execute the agreement on behalf of the Region and exercise any options to renew annually for up to five years, subject to satisfactory performance of the service by the vendor.

Chair Emmerson announced that September 21, 2019 is International Day of Peace, which is devoted to strengthening the idea of peace within and among all nations and people.  This year's theme is Climate Action for Peace, which recognizes the importance of addressing climate change as a way to protect and promote peace around the world. 

The development of a Regional Climate Change Action Plan is underway, through consultation with local municipalities, conservation authorities and the public.

Chair Emmerson reminded Members of Committee that the Budget will be tabled in November 2019.

Regional Councillor Jackson announced that Tim Horton's Smile Week runs until September 22, 2019 and that smile cookies cost $1 each, of which 100% of the proceeds goes to local charities.  In the City of Vaughan the proceeds are going to Hospice Vaughan.  

I.1
Development Charge Bylaw - Town of Whitchurch-Stouffville - Potential Litigation and Solicitor-Client Privilege
 

  • Committee of the Whole recommends adoption of the recommendations contained in the confidential report of the Regional Solicitor dated September 6, 2019 and that the report be forwarded for consideration at Council's private session on September 26, 2019.

I.2
Private Attachment 1 to Item E.2.4 - Appointments to Agriculture and Agri-Food Advisory Committee for 2019-2022 Term - Personal Matter about Identifiable Individuals
 

  • Committee of the Whole forwarded the private attachment referred to in Item E.2.4 to Council's private session on September 26, 2019.

I.3
Private Attachments 1&2 to Item F.2.3 - Establishment of Standard Technology Products - Security of Property
 

  • Committee of the Whole received the private attachments referred to in Item F.2.3.

I.4
Private Attachment 1 to Item F.2.4 - Compensation for Expropriation - 12960 Yonge Street and 57 King Road - City of Richmond Hill - Land Acquisition
 

  • Committee of the Whole received the private attachment referred to in Item F.2.4.

I.5
Private Attachment 1 to Item F.2.6 - Direct Purchase of Service and Resources - Security of Property
 

  • Committee of the Whole received the private attachment referred to in Item F.2.6.

I.6
Private Attachment 1 to Item F.2.8 - Hardware and Software Support Contracts - Court Services - Security of Property
 

  • Committee of the Whole received the private attachment referred to in Item F.2.8.

Committee of the Whole adjourned at 10:41 a.m.

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