Revised Agenda
Committee of the Whole

Thursday, June 13, 2024

9:00 A.m. - 4:00 P.m.

Electronic and In-Person Meeting

Council Chambers

17250 Yonge Street, Newmarket

Quorum: 11

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A.

Call to Order

B.

Land Acknowledgement

We acknowledge that York Region is located on the traditional territory of many Indigenous peoples including the Anishinaabeg, Haudenosaunee, Huron-Wendat and Métis peoples and the treaty territories of the Haudenosaunee, Mississaugas of the Credit First Nation and Williams Treaties First Nations.

Today this area is home to many diverse Indigenous Peoples, and we recognize their history, spirituality, culture and stewardship of this land.

We also acknowledge the Chippewas of Georgina Island First Nation as our closest First Nation community.

C.

Disclosures of Interest

D.

Development Charges Complaint Hearing

Pursuant to Section 20 of the Development Charges Act, 1997, the Regional Committee of the Whole will hold a hearing to consider a complaint regarding development charges payable by Keith Ho and Cindy Luk to the development at 10 Grenfell Crescent in the City of Markham.

D.1

Report

Report dated May 27, 2024 from the Commissioner of Finance recommending that:

1. Council dismiss the Development Charge Complaint lodged by Keith Ho and Cindy Luk, included as Appendix A.
2. Council authorize staff to defend the dismissal of the Development Charge Complaint at the Ontario Land Tribunal, if necessary.
3. Council authorize the Regional Solicitor to settle the Development Charge Complaint and execute Minutes of Settlement, where appropriate.

D.2

Deputation

Keith Ho, Complainant

D.2.1

Complainant's Request for Deferral of Development Charge Complaint Hearing

REGULAR AGENDA

E.

Presentations

E.1

Mackenzie Health Annual Update

Altaf Stationwala, President and CEO, Mackenzie Health

E.2

York Region's 2024 to 2027 Homelessness Service System Plan

Kevin Pal, General Manager, Social Services, Community and Health Services

(See Item I.2.1)

F.

Deputations

​(Subject to the Committee granting deputant status.)

F.1

McMichael Canadian Art Collection Capital Renewal

Sarah Milroy, Executive Director, The McMichael Canadian Art Collection

F.2

ANCHOR Canada

Shernett Martin, Executive Director, ANCHOR Canada

F.3

York Region's 2024 to 2027 Homelessness Service System Plan

(See Item I.2.1)

F.3.1

Michael Braithwaite, Blue Door

F.3.2

Ann Watson, Inn from the Cold

G.

Public Works - Transportation Services

Chair – Mayor Mrakas
Vice-Chair – Mayor Lovatt

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

G.1

Communications

None

G.2

Reports

G.2.1

Trans Canada Trail Expansion Into York Region

Report dated May 27, 2024 from the Commissioner of Public Works recommending that:

1. Council endorse inclusion of the Lake to Lake Route and the South York Greenway as part of the Trans Canada Trail.
2. Council authorize The Regional Municipality of York to act as interim Trail Operator for the application to the Trans Canada Trail – Trail Funding Program (Roadway Conversion and Improvement Program and Network Extension Program Stream).
3. Council authorize the Commissioner of Public Works to enter into funding agreements with Trans Canada Trail on business terms satisfactory to the Commissioner of Public Works and on legal terms that are agreeable to the Regional Solicitor.
4. The Regional Clerk circulate this report to the Clerks of the local municipalities and the Toronto and Region Conservation Authority.

G.2.2

Traffic and Pedestrian Enhancements - Keele Street South of King Road - Township of King

Report dated May 21, 2024 from the Commissioner of Public Works recommending that:

1. Bylaw 2023-34 to prohibit or regulate parking and stopping on Regional roads be amended to add parking controls as outlined in Appendix A.
2. The Regional Clerk circulate this report to Clerk of the Township of King and Chief of York Regional Police.
3. The Regional Solicitor and General Counsel prepare the necessary bylaw amendments.

H.

Public Works - Environmental Services

Chair – Mayor West
Vice-Chair – Regional Councillor Li

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

H.1

Communications

H.1.1

2023 Corporate Energy Update

Memorandum dated May 27, 2024 from Laura McDowell, Commissioner of Public Works

Recommendation: Receive

H.2

Reports

H.2.1

2023 Annual Waste Management Report

Report dated May 24, 2024 from the Commissioner of Public Works recommending that:

1. The Regional Clerk circulate this report to the Clerks of local municipalities and the Ministry of the Environment, Conservation and Parks. 

H.2.2

Update on the Province's Hazardous and Special Products Regulation (O. Reg 449/21) and Implications to the Region

Report dated May 24, 2024 from the Commissioner of Public Works recommending that:

1. The Regional Chair send a letter to the Minister of the Environment, Conservation and Parks and local Members of Provincial Parliament to request amendments to the Hazardous and Special Products regulation (O. Reg 449/21) as outlined in this report.
2. The Regional Clerk circulate this report to the Ministry of Environment, Conservation and Parks, the Association of Municipalities of Ontario (AMO), local Members of Provincial Parliament and the local municipalities.

H.2.3

Privately-Owned Water and Wastewater Communal Systems Status Report

Report dated May 27, 2024 from the Commissioner of Public Works recommending that:

1. Council endorse the Private Communal Water and Wastewater Systems Terms of Reference for proposed development applications considering privately-owned communal water and/or wastewater systems (Attachment 1).
2. The Regional Clerk forward this report to the local municipalities, Ontario Minister of Environment, Conservation and Parks and Minister of Municipal Affairs and Housing.

H.2.4

Water Financial Plan Required under Safe Drinking Water Act, 2002

Report dated May 27, 2024 from the Commissioner of Public Works and the Commissioner of Finance recommending that:

1. Council approve the Water Financial Plan (Attachment 1) prepared for York Region’s Municipal Drinking Water System Licence Renewals (Financial Plan Number 013-301A), in accordance with Ontario Regulation 453/07.
2. Regional Clerk circulate this report to the Ministry of the Environment, Conservation and Parks and the Ministry of Municipal Affairs and Housing in accordance with the Safe Drinking Water Act, 2002.

I.

Community and Health Services

Chair – Regional Councillor Rosati
Vice-Chair – Mayor Quirk

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

I.1

Communications

None

I.2

Reports

I.2.1

York Region's 2024 to 2027 Homelessness Service System Plan

Report dated May 30, 2024 from the Commissioner of Community and Health Services recommending that:

1. Council approve York Region’s 2024 to 2027 Homelessness Service System Plan (Attachment 1).
2. Council approve the rapid deployment actions for Emergency and Transitional Housing set out in Appendix A, including approval of immediate actions with an estimated net operating cost of up to $3.1 million in 2024, to be funded from within the existing Community and Health Services Budget, with funding for ongoing annual net operating costs of up to $7 million beyond 2024, equivalent to 0.5% of the 2025 net tax levy, to be identified and considered through the 2025 Budget process.
3. Commissioner of Community and Health Services be directed to include a capital plan for consideration as part of the 2025 budget process for development of new emergency and transitional housing projects.
4. The Regional Clerk circulate York Region’s 2024 to 2027 Homelessness Service System Plan to all local municipalities, the provincial Minister of Municipal Affairs and Housing, Associate Minister of Housing, as well as local area MPs and MPPs, Ontario Health Teams in York Region, Ontario Municipal Social Services Association, the Association of Municipalities of Ontario and the United Way Greater Toronto.

I.2.2

2023 Paramedic Response Time Performance Plan Results

Report dated May 27 2024 from the Commissioner of Community and Health Services recommending that:

1. The Regional Clerk circulate this report to the local municipalities for information.

I.2.3

Housing Solutions 2023 Progress Report

Report dated May 29, 2024 from the Commissioner of Community and Health Services and the Chief Planner recommending that:

1. Council request the Provincial and Federal governments to:
   1. Expand the Canada-Ontario Housing Benefit to add new households for the 2024-25 program year and beyond.
   2. Establish a trilateral table including Service Managers to negotiate the final three-year allocation (2025-26 to 2027-28) of cost-shared funding under the National Housing Strategy.
2. The Regional Clerk forward this report and Attachment 1 to the Minister of Municipal Affairs and Housing as the Region’s 2023 Progress Report in accordance with the Housing Services Act, 2011 and to local Members of Parliament, local Members of Provincial Parliament and Clerks of the local municipalities.

J.

Planning and Economic Development

Chair – Regional Councillor DiPaola
Vice-Chair – Mayor Scarpitti

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

J.1

Communications

J.1.1

Ontario Land Tribunal Appeal - OLT Case No. OLT-23-000254 - Lucia Milani and Lucia Milani in Trust - 11641 Dufferin Street and 11490 Bathurst Street - OP.58.89

Todd Coles, City Clerk, City of Vaughan dated May 30, 2024

Recommendation: Receive

(See Item M.1)

J.2

Reports

J.2.1

2023 Housing Supply and Affordability Update

Report dated May 27, 2023 from the Commissioner of Corporate Services and the Chief Planner recommending that:

1. The Regional Clerk forward this report to the Minister of Municipal Affairs and Housing, Building Industry and Land Development Association (BILD), local Members of Parliament and Members of Provincial Parliament and local municipalities for information.

J.2.2

Minutes - Agriculture & Agri-Food Advisory Committee Meeting - May 22, 2024

Recommendation: Receive

K.

Finance and Administration

Chair – Mayor Pellegrini
Vice-Chair – Mayor Del Duca

Determination of Items Requiring Separate Discussion

Adoption of Items Not Requiring Separate Discussion

K.1

Communications

K.1.1

2023 Disposal of Surplus Assets

Memorandum dated May 23, 2024 from the Commissioner of Finance and Regional Treasurer

Recommendation: Receive

K.1.2

Contract Awards from January 1, 2024 to March 31, 2024

Memorandum dated May 27, 2024 from the Commissioner of Finance and Regional Treasurer

Recommendation: Receive

(See Item O.5)

K.1.3

Court & Tribunal Services 2023 Progress Report

Memorandum dated May 29, 2024 from the Regional Solicitor and General Counsel

Recommendation: Receive

K.1.4

Update on Policing in Ontario - Community Safety and Policing Act, 2019

Memorandum dated May 29, 2024 from the Regional Solicitor and General Counsel

Recommendation: Receive

K.2

Reports

K.2.1

2024 Capital Budget Reallocations

Report dated May 7, 2024 from the Commissioner of Finance recommending that:

1. Council approve reallocations in 2024 gross capital expenditures and associated funding sources, as well as Capital Spending Authority and associated funding sources, including an increase of $9.0 million in Capital Spending Authority debt, as detailed in Appendix A and B.

K.2.2

Contract Awards and Amendments Requiring Council Approval

Report dated May 27, 2024 from the Commissioner of Finance recommending that:

1. Council approve the new non-standard procurements, extensions, and increases described in Appendix A and Private Attachment 1.
2. Council authorize the Signing Authorities in Table 8 of this report to execute the related contracts and instruments for the purchases in Appendix A and Private Attachment 1.

(See Item O.6)

K.2.3

Ontario Infrastructure and Lands Corporation Debenture, Georgina

Report dated May 27, 2024 from the Commissioner of Finance recommending that:

Subject to the receipt of the necessary supporting documents from the Town of Georgina (the Town):

1. Council approve request from the Town for long-term financing in an amount not to exceed $20,000,000 to finance construction of the Replacement Civic Centre (RCC) project for a term not exceeding 10 years.
2. Council approve submission of an application to Ontario Infrastructure and Lands Corporation (OILC) for all or part of the above-noted financing by York Region on behalf of the Town.
3. Regional Chair and Regional Treasurer be authorized to execute the necessary documents to implement the approval of the financing, on business terms satisfactory to the Regional Treasurer and on legal terms satisfactory to the Regional Solicitor.
4. Regional Solicitor and General Counsel be directed to prepare the necessary bylaws.

K.2.4

Interim Extension of Rapid Transit Agreement

Report dated May 29, 2024 from the Regional Solicitor and General Counsel recommending that:

1. The Rapid Transit Agreement (the Agreement) between York Region Rapid Transit Corporation (YRRTC) and The Regional Municipality of York (the Region), dated September 10, 2009, be extended for an additional six months or until new governance documents between YRRTC and the Region are in effect, whichever is earlier.
2. The Region enter into an Extension Agreement with YRRTC in a form substantially similar to Appendix A.
3. The Regional Clerk and the Regional Chair be authorized to execute the Extension Agreement on behalf of the Region.

K.2.5

Expropriation of Land - 16th Avenue from Leslie Street to Woodbine Avenue - City of Richmond Hill and City of Markham

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate interests in land in Appendix A, for road widening and improvement of 16th Avenue from Leslie Street to Woodbine Avenue in the Cities of Richmond Hill and Markham.
2. Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry received and to represent the Region at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve the expropriation of the interests in land provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act.
5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any Notices required under the Act.
6. Where approval to expropriate the land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

K.2.6

Expropriation of Land - 16th Avenue from Woodbine Avenue to Warden Avenue - City of Markham

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate the interests in land set out in Attachment 1, for road widening and improvement of 16th Avenue from Woodbine Avenue to Warden Avenue, in the City of Markham.
2. Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry received and to represent the Region at an inquiry (Hearing of Necessity) held under the Act.
4. Council, as approving authority, approve the expropriation of the interests in land provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act.
5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register a plan of expropriation and execute and serve any Notices required under the Act.
6. Where approval to expropriate the land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

K.2.7

Expropriation of Land - Northeast Vaughan Wastewater Servicing Project - City of Vaughan

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. Council approve an application for approval to expropriate interests in lands set out in Appendix A, required for the Northeast Vaughan Wastewater Servicing Project, in the City of Vaughan.
2. Commissioner of Corporate Services be authorized to execute the Application for Approval to Expropriate Land and the Notice of Application for Approval to Expropriate Land (the “Notice”) and to serve and publish the Notice, as required under the Expropriations Act (the “Act”).
3. Commissioner of Corporate Services be authorized to forward to the Chief Inquiry Officer any requests for an inquiry received and to represent the Region at an inquiry (Hearing of Necessity) held under the
4. Council, as approving authority, approve the expropriation of interests in the lands set out in Appendix A provided there is no Hearing of Necessity requested and not withdrawn in accordance with the Act.
5. Where approval to expropriate the land is given, the Commissioner of Corporate Services be authorized to register an expropriation plan and execute and serve any notices required under the
6. Where approval to expropriate land is given, Council authorize the introduction of the necessary bylaw to give effect to these recommendations.

K.2.8

Expropriation Settlement - 11665 Jane Street - City of Vaughan

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. Council authorize the settlement of all claims pursuant to the Expropriations Act (the Act) with the owner of 11665 Jane Street, related to the Northeast Vaughan Water Servicing Project in the City of Vaughan.
2. Commissioner of Corporate Services be authorized to execute the Minutes of Settlement and all necessary documentation to complete the transaction.

(See Item O.7)

K.2.9

Expropriation Settlement - Viva Rapid Transit Corridor - 9700 Yonge Street - City of Richmond Hill

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. Council authorize the settlement of all claims pursuant to the Expropriations Act with the fee simple owner of 9700 Yonge Street, related to constructing the vivaNext bus rapid transit corridor on Yonge Street in the City of Richmond Hill.
2. Commissioner of Corporate Services be authorized to execute the Minutes of Settlement and all necessary documentation to complete the transaction.

(See Item O.8)

K.2.10

Remove Lands from Regional Roads - Major Mackenzie Drive at Huntington Road - City of Vaughan

Report dated May 28, 2024 from the Commissioner of Corporate Services recommending that:

1. A portion of the original Major Mackenzie Drive West (Y.R. 25) alignment be removed from the Regional road system to revert these portions of public highway to the jurisdiction of the City of Vaughan as described in Appendix A.
2. Regional Clerk circulate this report to the City of Vaughan.
3. Regional Solicitor prepare the necessary bylaw.

K.2.11

Expropriation Settlement Toronto-York Spadina Subway Extension - 2900 Steeles Avenue West City of Vaughan

Report dated June 6, 2024 from the Commissioner of Corporate Services recommending that:

1. Council authorize settlement of all claims pursuant to the Expropriations Act with the fee simple owner of 2900 Steeles Avenue West, related to construction of Toronto-York Spadina Subway Extension in the City of Vaughan.
2. Commissioner of Corporate Services be authorized to execute the Minutes of Settlement and all necessary documentation to complete the transaction.

L.

Notice of Motion

M.

Motions

M.1

Proposed Motion from Regional Councillor Jackson

Committee of the Whole determined the following motion from Regional Councillor Jackson, notice of which was received on May 9, 2024, will be considered at the June 13, 2024 Committee of the Whole meeting:

WHEREAS on October 13, 1989, development applications for an Official Plan amendment and Zoning By-law amendment (OP.58.89 and Z.127.89) (collectively, the “Applications”), were filed with the then Town of Vaughan to facilitate the establishment of a residential subdivision on 11641 Dufferin Street and 11490 Bathurst Street (the “Property”);

WHEREAS the Applications predate the Region’s Official Plan; therefore, subject to the Clergy Principle, the Applications need not conform to any version of the current or previous Region Official Plans;

WHEREAS on March 8, 2004, the City Council passed a resolution stating that “the [Applications] are open and are considered “transitional” applications according to the definition under the Oak Ridges Moraine Conservation Act/Plan”;

WHEREAS on February 1, 2023, the owner of the Property filed appeals to the OLT due to the City’s failure to make a decision on the Applications (OLT Case No. 23-000254) (the “Appeal”).  Regional Council resolved that the Region shall not participate in this Appeal;

WHEREAS the Region is satisfied that the Appeal before the OLT is valid. In the event there is some procedural concern about the initiation of the proceeding by appeal, to remove any misapprehension about the OLT’s jurisdiction, the Region has been asked to make a referral of the same matter;

WHEREAS no later than April 6, 2023, the Region received the Applications and Appeal;

WHEREAS to date, Regional comments have been completed and there are no outstanding Regional fees in relation to the Applications (respectively, Regional Files Nos. ZBA.23.V.0030 and LOPA.23.V.0017);

WHEREAS the City is supportive of having the matters before the OLT resolved efficiently without any cloud on the OLT’s jurisdiction to do so;

WHEREAS on May 9, 2024, the owner of the Property requested that the Region refer OP.58.89 (Region File No. LOPA.23.V.0017) to the OLT, and be consolidated with the ongoing Appeal.  The owner states the following reasons for the referral:

1. The City Council has failed to make a decision on the Applications;
2. The Applications have regard to the matters of Provincial interest set out at section 2 of the Planning Act;
3. The Applications are consistent with the Provincial Policy Statement;
4. The Applications conform to the Growth Plan for the Greater Golden Horseshoe;
5. The Applications comply to the Oak Ridges Moraine Conservation Act;
6. The proposed development will contribute to the overall achievement of the goals and objectives of the Official Plan;
7. The Applications would permit a development on the Property which represents good land use planning that is in the public interest; and
8. Such additional reasons as may be submitted by counsel and permitted by the Tribunal.

THEREFORE, BE IT RESOLVED THAT:

1. Council hereby refers OP.58.89 to the OLT; and, if necessary, gives retroactive effect to the referral to before the filing of the Appeal.
2. Council hereby resolves that this referral be dealt with together with the existing Appeal before the OLT.

M.2

Correspondence - Mackenzie Ridge Ratepayers Association (MRRA) – Opposition to Aggregate on 300 Acres Around Future Kirby Road Extension

(See Item M.1)

N.

Other Business

O.

Private Session

O.1

Private Report - 2024 Insurance Program Renewal - Negotiations

O.2

Private Attachment 1 to Item K.2.11 - Expropriation Settlement - Toronto-York Spadina Subway Extension - 2900 Steeles Avenue West - City of Vaughan - Acquisition of Land

O.3

Private Memorandum - Privately-Owned Water and Wastewater Communal Systems Status Report - Solicitor Client Privilege

O.4

Private Memorandum - Notice of Motion regarding Official Plan Amendment Appeal - 11641 Dufferin Street and 11490 Bathurst Street - City of Vaughan - Litigation and Solicitor-Client Privilege

O.5

Private Attachment 1 to Item K.1.2 - Contract Awards from January 1, 2024 to March 31, 2024 - Security of Property

O.6

Private Attachment 1 to Item K.2.2 - Contract Awards and Amendments Requiring Council Approval - Security of Property

O.7

Private Attachment 1 to Item K.2.8 - Expropriation Settlement - 11665 Jane Street - City of Vaughan - Acquisition of Land

O.8

Private Attachment 1 to Item K.2.9 - Expropriation Settlement - Viva Rapid Transit Corridor - 9700 Yonge Street - City of Richmond Hill - Acquisition of Land

P.

Adjournment